MINUTES
Of the
MEETING OF THE COMMISSIONERS
Of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana
July 14, 2022
The Third Regular
Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at
Terry, Prairie County, Montana, was held on the Fourteenth day of July, 2022 at
7:00 p.m.
There were present and
participating at the meeting:
Jackson Dion
Lance Kalfell
Also present and participating were: Tim
Kortum, Secretary; and Jessica Schott, Treasurer.
Vice
President Jackson Dion called the meeting to order, stating that all necessary
and advisable business be conducted during this time and that notice had been received
by each Board Member.
Thereupon,
Vice President Jackson Dion announced that legal notice had been given and a
quorum was present so that the meeting was legally and lawfully ready to
transact business.
The
Minutes and Resolutions from the June 8, 2022, Board Meeting, were approved
without corrections and, or additions, by Lance Kalfell seconded by Jackson
Dion. All in Favor. Motion Carried.
FINANCIAL
REPORT:
Jessica Schott
announced that she tracked an error in the stated water overage rate for
Operating Year 2022, which was used in-part to establish the overage rate for
Operating Year 2023 in the June 8, 2022 meeting. The 2022 overage rate was set and recorded in
the May, 2021 minutes at $20.00 per acre foot, but was recorded elsewhere and
reported to the District No. 2 producers as $22.00 per acre foot. The 2022 overage rate will remain as recorded
at the $20.00 per acre foot rate as it was previously passed by the members of
Buffalo Rapids Irrigation District No. 2 Board.
Following a short discussion, on a motion made by Lance Kalfell and
seconded by Jackson Dion it was RESOLVED,
That the 2023 water overage rate
for Buffalo Rapids Irrigation District No. 2 be amended to a fee of $21.00 per
acre foot. All in Favor. Motion Carried.
Jessica Schott presented current
budget figures which included payroll and expenditures through July to all
Board members for their review. A list
of invoices to be paid was submitted and forms for the Prairie County Treasurer
to transfer funds in the amount of $109,993.62, to cover payroll and invoices
were signed. July 15th processed payroll: $13,680.03, July estimated
invoices $84,088.14, July 31st estimated payroll: $12,225.45. Ms. Schott advised the board that there were
June transfers missing from the cash reports received from the Prairie County
Treasurer, and the cash accounts had not been reconciled. The Treasurer’s office advised they would
amend the cash reports to reflect the funds transfers that were to be made, and
Ms. Schott was able to balance the accounts based on this verbal
acknowledgement. Investment transfer was
signed to invest the remaining monthly District No. 2 cash balances in the
amount of $554,715.41 with the Prairie County Pool. In addition, a Fund Advance Request
authorization sheet was signed for the transfer of $13,377.61 from System Rehab
Reserve Account for the final payment on Stockman Bank Loan no. 2340054877 that
was taken to purchase the Fallon River pump.
Warrant numbers from June 10, 2022, to July 15, 2022 range from 27084-27155.
Barry Rakes joined the meeting at
this time.
The treasurer's report was approved
on a motion by Jackson Dion, seconded by Lance Kalfell.
Jessica Schott presented to the
Board the final audit report from Strom & Associates for the 2021 Fiscal
Year. The report stated no findings and
gave high regards to Pat Davis and Tim Kortum for outstanding record keeping.
Ms. Schott also presented a
contract proposal from Strom & Associates, P.C. for the Fiscal Year 2022
audit, to be executed in the spring of 2023.
After much discussion, and on a motion made by Lance Kalfell and
seconded by Jackson Dion, the contract with Strom & Associates for the
Fiscal Year 2023 audit was accepted and approved for signature by President
Barry Rakes.
MANAGER’S REPORT:
Tim Kortum reported that plans for
the Lateral 1.6 pipeline project are still underway, and that the amount of
pipe received by the District may be short by one truck load. Dahlton Johnson at Agri-Industries will verify
with the pipe supplier. When the grant
funds from the ARPA grant become available, Mr. Kortum stated the remaining
supplies would be ordered.
Mr. Kortum informed the members of
the Buffalo Rapids Irrigation District No. 2 Board that all pumps were on and
working well. He also informed the board
that Bill Tusler has been doing drain cleaning that has been causing water
back-up at multiple points.
Paul Anderson has installed the
previously discussed pump in the last lateral at Hardings, and Travis Choat has
placed a pump in the back of the opposite lateral to supply his new
pipeline. Both seem to be working well
and are not causing a water supply issue for the other producers.
The meeting was adjourned on a
motion by Jackson Dion, seconded by Lance Kalfell All in Favor. Motion Carried.
ATTESTED:
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