Tuesday, November 15, 2016

October 24, 2016 District No. 2 Special Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana October 24, 2016 The Special Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twenty-fourth day of October, 2016 at 1:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. Representatives from the Bureau of Reclamation, Montana Area Office; Steve Davies, Area Director, Rita Frasure, Water Rights Specialist, Mark Beatty, Repayment Specialist. Mary McAulley, Area Producer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. Representatives from the Bureau of Reclamation, Montana Area Office, were present to speak with Buffalo Rapids Irrigation District No. 2 Board concerning the water rights for District No. 2. Mr. Davies informed the members of the Board that they had looked into the notice of entry of preliminary decree and availability received from the Montana Water Court and realized that there are some discrepancies in the acreage limitation for the District. The Bureau of Reclamation stated that they will have to file an objection to the decree to include the additional acres that were reported to the Montana Area Office during the reclassification and any additional acres that have been added for irrigation within the District. The members of the Bureau of Reclamation relayed to all members present that they were unsure at this time how to proceed and that they would have wait for contact from their attorney before they could proceed with any documentation to complete the process. The District also has a small amount of assessed acres within the District that lie outside of the District that will have to be included within the boundaries of Buffalo Rapids Irrigation District No. 2. To include these acres the boundaries of the District will have to be changed and filed in District Court. Rita Frasure stated that she will contact Pat Davis and Tim Kortum as soon as she has been information on how to proceed with the process concerning all water rights of the District. The Board discussed at length how to proceed with the water rights issues and the best course of action to take at this time. The members of the Board of Buffalo Rapids District No. 2 agreed that they will look into a different attorney to help with the process. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

September 12, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana September 12, 2016 The Fifth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of September, 2016 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the August 12, 2016 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for September to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $33,246.76, to cover payroll and invoices were signed. September 15th estimated payroll: $9,940.78; September estimated invoices $13,365.20; September 30th estimated payroll: $9,940.78. Transfers were also signed in the amount of $22,095.32 for Electrical Repairs on Pumps and Motors by K & S Electric, paid out of System Rehab Reserve account. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $289,618.00 with Prairie County Pool. Warrant numbers from August 13, 2016 to September 12, 2016 range from 23569 to 23614. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. Pat spoke with the Board about the need to draw from the reserve accounts to finish out the rest of the year in the upcoming months. The Board agreed to transfer funds from System Rehab Reserve account for the additional part time labor from January 1, 2016 to current, purchase of pickup VIN# 1gtec14x47z148748, and invoices from Montana Softworks for the upgrade and development of the water database. Pat presented for the Board's review additions that she had made to the Rules and Regulations of District No. 2 pertaining to the addition of irritable acres within the District's boundaries. The Board agreed to approve the proposed additions to the rules and regulations of water users. On a motion made by Scott Sackman and seconded by Lance Kalfell it was RESOLVED, To approve proposed additions to the Rules and Regulation of Water Users for Buffalo Rapids Irrigation District No. 2. All in favor. Motion carried. MANAGER’S REPORT: Tim Kortum reported to the Board that the permits were approved for the dry docking of the Fallon River Pumping Plant to perform the needed repairs on the intake of the pumping plant. They will complete the repairs as soon as weather and availability of crew permits. Tim informed the members of the Board that they will be installing the culvert in Shirley Division that was damaged while burning this spring. They will work in conjunction with the State Highway Department to complete the culvert installation. Tim stated that he has rode the canals and laterals of the District to determine where they will need to make repairs before next water season. He relayed to the Board that they had almost had a washout of the canal at Cameron's, and will perform repairs this fall when weather permits. The drain has been cleaned that is located by Brian Certains land that will help alleviate the flooding problem that has been occurring. Tim also stated that he has had the ditch riders spray for weeds and trees along the drains and canals as they ride the ditch on their daily routes. Mr. Kortum relayed to all members present that he is still looking into a replacement pump for the Fallon River Plant and has been in contact with various pump companies. He plans on pulling three pumps this fall for routine maintenance. He informed the Board that the semi-truck is in need of repairs and will hopefully be worked on next week. They are having some difficulty in retaining a reliable mechanic for the job. Tim Kortum informed the Board of District No. 2 that he has been in contact with Mr. John McAulay concerning his acreage he wants to remove from the District. John indicated that he would like to talk with the Board again about the issue. Tim explained to Mr. McAulay that the Bureau of Reclamation requested a visit to the District to talk about water rights and the addition or removal of acres in October. He informed Mr. McAulay that at that time they will know more about the issue at that meeting in which he will be notified of the date and time if he would like to be present. The date is tentatively set for October 24th at 1:00 p.m. Tim and the members of the District No. 2 Board discussed at length the Rules and Regulations of the ditch for the District. The ditch riders are having an issue with area producers that require the producer to notify the ditch rider when they need to turn water on or off on their land. Tim and the Board are concerned that if the rules are not followed the ditch rider runs a very dangerous chance of running the canal over the banks, and possibly having a wash out occur. The Board and Mr. Kortum agreed that at the next annual meeting they will talk about this issue with the area producers before a larger problem occurs. The Board of Buffalo Rapids Irrigation District No. 2 will not have a regularly scheduled meeting in October of 2016 due to the unavailability of Board Members during beet harvest. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

Tuesday, September 20, 2016

August 12, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana August 12, 2016 The Fourth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of August, 2016 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the July 13, 2016 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for August to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $47,659.44, to cover payroll and invoices were signed. August 15th estimated payroll: $10,425.20; August estimated invoices $28,038.96; August 31st estimated payroll: $9,195.28. Transfers were also signed in the amount of $2,517.54 for Mangen's Electric Inc., and $6,702.00 for purchase and installation of a shop door, paid out of System Rehab Reserve account. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $321,445.00 with Prairie County Pool. Warrant numbers from July 13, 2016 to August 12, 2016 range from 23526 to 23569. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. Pat spoke with the Board about the need to draw from the reserve accounts to finish out the rest of the year in the upcoming months. The Board agreed to transfer funds from System Rehab Reserve account for the work done by K & S Electric for electrical work on the District motors. MANAGER’S REPORT: Tim reported to the Board that they had met with the water rights attorney Mr. Gary Ryder. Mr. Ryder stated that any addition of acres would legally be a Board decision as long as the acres in question were within the boundaries of the District. He also stated that any lands that lay outside of the District's boundaries would require a contract for water use. He agreed to write a contract for Buffalo Rapids Irrigation District No. 2 to address a small amount of acreage that is assessed just outside the boundaries of the District. It did not feel it was fiscally feasible to alter the boundaries of the District to accommodate the small amount of acreage in question. The Operating year for 2017 assessments was reviewed again by the members of the Buffalo Rapids Irrigation District No. 2 Board. The members of the Board discussed at length the budgets for the current year and the upcoming year along with the projected shortfalls of the District that could incur for the next operating season. Funds will be expended from the Reserve accounts and will need to be replenished over the next several years. The members of the Board talked of improvements that needed to be done over the past year and in the near future to maintain a smooth operating system for District No. 2. The commissioners of Buffalo Rapids Irrigation District No. 2 decided that the amounts assessed per acre needed to be increased. The amount per acre will be changed to $48.00 per acre. O&M=$41.00 EQUIP RESERVE=$4.00 SYSTEM REHAB=$3.00 TOTAL=$48.00 Scott Sackman made a motion to accept the 2017 operating year assessments, seconded by Lance Kalfell. All in Favor Motion Carried BE IT RESOLVED, To have an increase to $48.00 per acre for the Operating year 2017 assessments for Buffalo Rapids Irrigation District No. 2. The 2017 water overage was discussed; it was decided the rate would increase for the overage fee to $16.40 per acre foot. Lance Kalfell made a motioned to accept the 2017 water overage fee, seconded by Scott Sackman. All in Favor Motion Carried BE IT RESOLVED, To have an increase to $16.40 per acre foot for the Operating year 2017 water overage for Buffalo Rapids Irrigation District No. 2. Mr. Kim Keltner met with the Board earlier in the year to discuss adding acres above the ditch so he could install two pivots on his land. Tim Kortum informed the Board that he had contacted the Bureau of Reclamation and spoke with the water rights attorney (Gary Ryder) about the issue. It was determined that if the District wanted to add acres to the District it would be a decision that the Board of Buffalo Rapids Irrigation District No. 2 would make internally. The requirements from the Bureau of Reclamation is that the land added has to fall within the boundaries of the District. The members of the Board discussed at length the stipulations that they would need to set to move forward with the addition of acres to the District. Mr. Keltner will also be required to by the original U.S. Construction costs that was assessed to all irritable lands over a sixty-year period for the amount of one dollar per acre per year. It was agreed that since Mr. Keltner's land had a history of receiving water within the life span of the District that they would add the proposed 90.8 acres to the assessment list of landowners for delivery of water for the 2017 operating year. On a motion made by Lance Kalfell and seconded by Scott Sackman is was RESOLVED, To add 90.8 acres to Parcel RE20201, located in Prairie County, owned by Mr. James Kim Keltner, to Buffalo Rapids Irrigation District No. 2 Assessments. All in favor. Motion carried. Tim Kortum will contact Mr. Keltner and inform him of the decision since he was not present at the regular scheduled meeting. If no response is received by Mr. Keltner by August 19, 2016 with a decision to not proceed with the addiction of acres to the parcel of land for irrigation, the changes will be submitted to the Department of Revenue to be included on the 2016-2017 assessments for the upcoming irrigation season. Tim reported that all the pumps are running good so far this season. The crew in addition to riding ditch have been working on broken meters, cleaning the shops, repairing pipelines when needed, and spraying for weeds when time allows. The channel leading to the Terry Pumping Plant was excavated again to ensure sufficient flow to the pumps. Pat Davis is continuing to work on the permitting required to construct a coffer dam to repair the Fallon River Plant trash racks. Tim has also been in contact with many different entities to purchase a new pump for the Fallon River Pumping Plant. Lance Kalfell informed the Board that Mr. Brian Certain contacted him concerning the drain of the District's that is located near his property which has flooding issues. He stated to Lance that he would like it cleaned out to help alleviate the flooding and seepage problem onto his land. Tim stated that he will talk with operator Bill Tusler about the issue and try to remedy the issue. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

Monday, August 15, 2016

July 13, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana July 13, 2016 The Third Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of July, 2016 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the June 08, 2016 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for July to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $76,675.96, to cover payroll and invoices were signed. July 15th estimated payroll: $9,940.78; July estimated invoices $57,539.90; July 31st estimated payroll: $9,195.28. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $361,613.00 with Prairie County Pool. Warrant numbers from June 09, 2016 to July 13, 2016 range from 23475 to 23526. On a motion made by Scott Sackman and seconded by Barry Rakes the treasurer’s report was approved. All in Favor. Motion Carried. Pat spoke with the Board about the need to draw from the reserve accounts to finish out the rest of the year in the upcoming months. The Board agreed to not have the 2017 operating year assessments submitted to the Department of Revenue in Prairie County until the next meeting so they can discuss the possible need of adjusting them. MANAGER’S REPORT: Tim informed the members of the District No. 2 Board that Jim Forseth of the Bureau of Reclamation was present on July 05-06, 2016, to help in assisting the District in measuring the amount of water diverted from the Yellowstone River at the Terry and Shirley pumping plants. He also did a measurement on the seepage loss in various places in the canals. Due to bad weather Mr. Forseth was unable to complete the measurements in the Fallon Division, and indicated that he would be back at a later date to finish. Tim reported that Pat Davis and himself talked with attorney Dan Rice and he has corresponded with BNSF and their affiliates about the new siding in Shirley. The water rights issue is still ongoing with attorney Gary Rider. Tim spoke to the Board about the power usage within the District. He stated that he believed that the VFD that was installed in the Shirley Division seems to be saving in power costs substantially. He also informed them that they will pursue the permits to dry dock the Fallon River plant possibly this fall if the weather permits. Tim spoke with all members present that Bill Tusler had to do some minor repairs in the Shirley Canal at the McAullay section due to the canal running over for a brief period of time. He also informed them that he has ordered an overhead door for the back shop that needs replacing before the winter season. The meeting was adjourned on a motion by Scott Sackman, seconded by Barry Rakes. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

Monday, July 18, 2016

June 08, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana June 08, 2016 The Second Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the eighth day of June, 2016 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the June 10, 2015 were approved with additions, Minutes from the May 11, and May 19, 2016 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for June to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $50,436.94, to cover payroll and invoices were signed. June 15th estimated payroll: $9,932.21; June estimated invoices $30,572.52; June 30th estimated payroll: $9,932.21. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $397,134.00 with Prairie County Pool. Warrant numbers from May 12, 2016 to June 08, 2016 range from 23429 to 23474. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. The Operating year for 2017 assessments was reviewed. After much discussion and consideration the amounts assessed per acre were increased. The amount per acre will be changed to $46.00 per acre. O&M=$40.00 EQUIP RESERVE=$4.00 SYSTEM REHAB=$2.00 TOTAL=$46.00 Lance Kalfell made a motion to accept the 2017 operating year assessments, seconded by Scott Sackman. All in Favor Motion Carried BE IT RESOLVED, To have an increase to $46.00 per acre for the Operating year 2017 assessments for Buffalo Rapids Irrigation District No. 2. The 2017 water overage was discussed; it was decided the rate would increase for the overage fee to $16.00 per acre foot. Scott Sackman made a motioned to accept the 2016 water overage fee, seconded by Lance Kalfell. MANAGER’S REPORT: Tim reported to the Board that Burlington Northern Santa Fe Railroad (BNSF) notified them and they agreed that the Lateral 3.2 pipeline in Shirley Division can remain as is for now. Tim is still looking into, with the help of the Bureau of Reclamation (BOR), for the easement for the lateral. BNSF sent forms in an email pertaining to the information that would be needed for completing the permitting process if the easement is not identified for the lateral in question. Tim stated that all pumping plants are running smoothly. Due to recent moisture the ditch riders have been able to work on some maintenance in their Divisions. Jim Forseth of the BOR will be down as soon as Tim notifies him to measure the water diverted in each Division. Mr. Forseth has volunteered to help the District with this for determine how much water each pump will divert from the Yellowstone River. Tim and all Board members present discussed at length what they would need to do for general maintenance for the next year. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

Monday, June 13, 2016

May 19, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana MAY 19, 2016 The Emergency Meeting of the Members of the Buffalo Rapids Irrigation District No.2, at Terry, Prairie County, Montana, was held on the nineteenth day of May, 2016, at 10:00 a.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. Tim Kortum requested an emergency meeting of Buffalo Rapids Irrigation District No. 2 (BRID2) on site at Shirley Division construction site of the new Burlington Northern Santa Fe Railroad siding. He had previously informed the members of the Board that they had received notification from Burlington Northern Santa Fe Railroad (BNSF) that they will be construction a new siding in the Shirley Division. The new siding is designed to be placed over the Lateral 3.2 pipeline. Tim and Pat have corresponded with Ken Shurtleff of Cinnibar Construction who will be in charge of the development of the new railroad siding. Pat and Tim have emailed Mr. Shurtleff the contract between the Bureau of Reclamation and the railroad, along with depths of the pipeline. The engineer for the project has concerns with the pipeline that now runs through the existing syphon, and the depth of the pipeline. The meeting was arranged between all BRID2 Board members and BNSF and their affiliates to determine the best route of construction to accommodate the new siding. All present participated in a conference call on site with BNSF engineers, Cinnabar Engineers, TKDA engineering specialists, and Park Construction engineers. During the conference call all present discussed the best way for all involved how to move forward with the project and the options available to BRID2. The engineers are concerned that the existing pipeline would not withstand the weight of the new siding placed over top of the existing pipe. BNSF explained that they had a boring crew on site and could bore under the tracks at a reduced rate if the District wanted to do it immediately. The members of the Board and Tim explained that they thought that the depth of the existing pipeline was deep enough to withstand the rigors of the new siding and the railroad traffic that it would withstand. Tim and the District No. 2 members of the Board also explained the budget restraints that they have and that a large project like the one proposed would be a considerable financial hardship for the District. Tim stated to the engineers that the existing pipeline is of a large diameter and at a depth that he thought it may withstand the weight of the new siding. He also stated that they have other pipelines within the District that are constructed in the same fashion that run under the BNSF tracks and have not had a problem with those crossings. The representatives and affiliates of BNSF stated that they also had concerns with any liability issues in the case of the pipeline failing during the irrigation season and not being able to deliver water to the producers on the other side of the tracks, along with the damage it would cause. The engineers agreed that they could look into the feasibility of leaving the existing pipeline as is now that they had the exact depth and diameter of the pipeline. The members of the Board conferred amongst themselves and agreed to have the engineers run a feasibility scenario for leaving the pipeline as is and also to look into the costs associated with moving the pipeline. It was decided to not make any agreements at this time until the engineering reports came back to BRID2. Pat Davis gave and received phone numbers and email address for all entities involved for further correspondence. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

May 11, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana MAY 11, 2016 Before the meeting could be called to order, the following nominations, elections and appointments needed to be made: The meeting was then turned over to Scott Sackman who declared nominations open for President of the Buffalo Rapids Irrigation District No. 2. Barry Rakes was nominated by Lance Kalfell. Lance Kalfell made a motion, seconded by Scott Sackman, that all nominations cease, and a unanimous ballot be cast for Barry Rakes. A unanimous ballot was cast for Barry Rakes, and it was, RESOLVED, that Barry Rakes be and he hereby is elected and appointed to the position of President of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2017 and/or until his successor is elected and qualified. Nominations were open for Vice President of the Buffalo Rapids Irrigation District No. 2 with Scott Sackman being nominated by Lance Kalfell. Lance Kalfell made a motion, seconded by Barry Rakes, that all nominations cease, and a unanimous ballot be cast for Scott Sackman. A unanimous ballot was cast for Scott Sackman, and it was, RESOLVED, that Scott Sackman be and he is hereby elected to the position of Vice President of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2017 and/or until his successor is elected and qualified. Nominations were open for Secretary of the Buffalo Rapids Irrigation District No. 2 with Tim Kortum being nominated by Scott Sackman. Scott Sackman made a motion, seconded by Lance Kalfell, that all nominations cease, and a unanimous ballot be cast for Tim Kortum. A unanimous ballot was cast for Tim Kortum, and it was, RESOLVED, that Tim Kortum be and he is hereby elected to the position of Secretary of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2017 and/or until his successor is elected and qualified. Mr. Kortum accepts his position. Nominations were open for Treasurer of the Buffalo Rapids Irrigation District No.2 with Pat Davis being nominated by Lance Kalfell. Lance Kalfell made a motion, seconded by Barry Rakes, that all nominations cease, and a unanimous ballot be cast for Pat Davis. A unanimous ballot was cast for Pat Davis, and it was, RESOLVED, that Pat Davis be and she is hereby elected to the position of Treasurer of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2017 and/or until her successor is elected and qualified. Mrs. Davis accepts her position. Nominations and appointments were open for Commissioner of Fallon Division of the Buffalo Rapids Irrigation District No.2 with Barry Rakes being nominated and appointed by Scott Sackman. Scott Sackman made a motion that all nominations cease, seconded by Lance Kalfell, and a unanimous ballot be cast for Barry Rakes. Mr. Barry Rake’s commission was uncontested by any other opponent for the three year term. A unanimous ballot was cast for Barry Rakes, and it was, RESOLVED, that Barry Rakes be and he is hereby elected and appointed to the position of Commissioner of Fallon Division of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2017 and/or until his successor is elected and qualified. Barry Rakes holds the title as Commissioner of Buffalo Rapids Irrigation District No. 2, Fallon division. All nominations being made and accepted, the First Regular Meeting of the Members of the Buffalo Rapids Irrigation District No.2, at Terry, Prairie County, Montana, was held on the eleventh day of May, 2016, at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the April 13, 2016 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for May to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $48,682.61, to cover payroll and invoices were signed. May 15th estimated payroll: $10,522.28; May estimated invoices $27,483.26; May 31st estimated payroll: $10,677.07. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $351,306.00 with Prairie County Pool. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. Pat informed the members present that they had received funds for the claim submitted to insurance, minus the required deductible, to replace the culvert in the Shirley Division that drained water under the highway that was damaged from burning this year. Mrs. Davis informed the Board that she had received notice from their dental insurance carrier that there would not be an increase in premium for the next year. Pat Davis also informed the Board that she had spoken with Scott Aspenlieder of Performance Engineering and Consulting. Buffalo Rapids Irrigation District No. 2 will submit a grant application into the DNRC for the Shirley Main Canal Lining Project again this year. A few changes were made to the application in hopes of a better chance for funding. Pat informed all members present that the annual audit, performed by Strom & Associates, will begin on Monday, May 16, at the District No. 2 office. MANAGER’S REPORT: Tim Kortum presented the Managers report to all members of the Board. He stated that one Fallon Relift pump is having problems. They have pulled it once and found a grease line that had become lodged in the pump. They reinstalled the pump after they made repairs, but it still will not keep running. They will pull the pump again for repairs as soon as the first water is done for the area producers. The Variable Frequency Drive at the Shirley Pumping Plant had a few problems on start up this year, but Allen Gierke called the manufacturer and is now running smoothly with no other problems. The Terry pumps seem to be running smoothly. K & S Electric has completed a lot of work on the District No. 2 pumping plants this Spring. Bill Fleckenstein is going out on the ditch with Jason Smith to teach him the Fallon Division layout and irrigation practices for District 2. Mr. Kortum spoke with the members of the Board about adding or subtracting acres to the District. Tim stated that he has looked into Mr. McAullay's land and informed the Board that he could not isolate any acres that could be subtracted without guaranteeing that those acres subtracted would not receive Buffalo Rapids Irrigation District No. 2 water. Tim also approached the Board with the information that he has compiled on Mr. Keltner's land. He stated that he had found documents that showed the land in question had received second water in the past. Tim informed the members present that he had talked with Steve Davies, of the Bureau of Reclamation, and that he had indicated that the decision to add or subtract acres would be a District No. 2 Board decision, as long as the acres are within the boundaries of the District. The Board discussed at length the process that would be implemented and what they agreed needed to be done before any decisions would be made. Tim Kortum informed the members present that they had received notification from Burlington Northern Santa Fe Railroad (BNSF) that they will be construction a new siding in the Shirley Division. The new siding is designed to be placed over the Lateral 3.2 pipeline. Tim and Pat have corresponded with Ken Shurtleff of Cinnibar Construction who will be in charge of the development of the new railroad siding. Pat and Tim have emailed Mr. Shurtleff the contract between the Bureau of Reclamation and the railroad, along with depths of the pipeline. The engineer for the project has concerns with the pipeline that now runs through the existing syphon, and the depth of the pipeline. Tim has determined that the depth should not be an issue, but he does plan to meet with an attorney concerning the proposed relocation that BNSF wants the District to do, and other dealings that the District has with BNSF. Tim also spoke with the members of the Board about the fish screens at the Shirley Pumping Plant. He had spoken with Steve Davies, B.O.R., and George Jordan, U.S.F.W.S., and they agreed that they will meet at some point to discuss a feasible way to use fish screens within the District. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President