Thursday, August 14, 2014

July 09, 2014 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana JULY 09, 2014 The Third Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the ninth day of July, 2014 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the June 11, 2014 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for July. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $130,834.64, to cover payroll and invoices were signed. July 15th estimated payroll: $7,218.14; July estimated invoices: $116,207.00; July 31st estimated payroll: $7,409.50. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $461,975.00 with Prairie County Pool. A Transfer was also signed and made from Equipment and Emergency in the amount of $19,127.13 for the payment to Stockman Bank for the John Deere Excavator payment. On a motion made by Lance Kalfell and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Ray spoke to the Board about the extension of the syphon for lateral 10.6 at Terry to accommodate the new railroad siding. The syphon extension project is completed, and Ray passed photos for the Board to review. Knife River Construction has not submitted to the District the final statement to be paid. Ray reported that the syphon is working well and water was being delivered the day after completion. Ray informed the members of the Board that they have ordered the VFD from Watertronics with a down payment paid and reimbursed by US Fish & Wildlife Services. Installation of the VFD will be done this fall after the water season, but before the end of September. Ray brought to the Board’s attention the invoice from Intralox for the fish screen repairs that were made over the last year. The Board feels that Intralox needs to review the cost they are invoicing. It was agreed that Ray will write a letter to Michael Laurent of Intralox and explaining that the District is not going to pay the amount billed for materials for the repairs and that they would like to discuss the issue further. Mr. Strasheim reported that one pump at Terry is shaking and will only be used if necessary. Another pump is shutting off periodically and some small repairs have been done to alleviate the problem, but it continues to have problems. The District will install more fans at the pumping plant to cool the plant even more. Harding Land & Cattle have a meter on the pipeline that was excavated through at Shirley by Ames Construction ( BNSF) that is now broken completely, and the water delivery has gone down somewhat. Ray explained that there may be a broken piece of pipe stuck in the line. It will be fixed after the water season. The rip rap that is to be installed at the pumping plants this fall will be purchased from Tibbetts. Ray stated that the rock has been tested and approved for installation at the sites. The river is currently too high to complete the work, but it may be at a lower stage in the fall. Ray notified the members of the Board that the Fallon Relift bypass valve that they installed to help alleviate the problems of power usage and water delivery is working very well. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

Thursday, July 10, 2014

June 11, 2014 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana JUNE 11, 2014 The Second Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the eleventh day of June, 2014 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the May 14, 2014 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for June. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $41,108.88, to cover payroll and invoices were signed. June 15th estimated payroll: $9,109.75; June estimated invoices: $25,128.15; June 31st estimated payroll: $6,870.98. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $477,639.00 with Prairie County Pool. On a motion made by Lance Kalfell and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. The Operating year for 2015 assessments was reviewed. After discussion and consideration the amounts for reserve accounts remained unchanged. The amount per acre will remain unchanged at $40.00 per acre. O&M=$35.00 EQUIP RESERVE=$2.00 SYSTEM REHAB=$2.00 REPAY A=$1.00 TOTAL=$40.00 Lance Kalfell made a motion to accept the 2014 tax year assessments, seconded by Barry. All in Favor Motion Carried BE IT RESOLVED, To have the $40.00 per acre for the Operating year 2015 assessments for Buffalo Rapids Irrigation District No. 2 remain unchanged. The 2014 water overage was discussed; it was decided the rate would remain unchanged for the overage fee of $14.00 per acre foot. Lance Kalfell made a motioned to accept the 2014 water overage fee, seconded by Barry Rakes. All in Favor Motion Carried BE IT RESOLVED, 2014 water overage for Buffalo Rapids District No. 2 will be a fee of $14.00 per acre foot. MANAGER’S REPORT: Ray spoke to the Board concerning the issue of extending the syphon for lateral 10.6 at Terry to accommodate the new railroad siding. The syphon extension project is still ongoing with a few adjustments that needed to be made. Tom Pisk Construction has agreed to pour the headwall for the syphon. It is unsure when Knife River Construction will be done with the project. Ray is unable to receive a definitive answer form either the Cinnibar or Knife River Construction. Burlington Northern Santa Fe Railroad has passed the June 1st deadline for completion of the project. The producers on the north side of the railroad tracks are in need of water, but the District is unable to deliver water until the syphon project is completed. Ray has relayed this to all entities involved numerous times. Ray informed the members of the Board that they had received a line locate for the Shirley Division from Burlington Northern Sana Fe Railroad for the installation of another siding. The contracted construction company for the Shirley siding is Ames Construction. Buffalo Rapids Irrigation District No. 2 located a pipeline that is buried near the new siding construction. Ames Construction excavated through the located pipeline and repairs were done by Ames Construction and water was restored to area producers. Ames Construction informed Ray that they had orders to leave the pipeline exposed to accommodate a drainage ditch that the railroad wanted installed. The District was not contacted about the new siding in Shirley other than the line locate notice sent to the District office. Ray has been trying to contact either Cinnibar or Ames Construction to determine how to move forward with the exposed pipeline since it cannot be left exposed to the elements. Mr. Strasheim has been contacted by Doug Mangen of Mangen Electric concerning a price quote for the VFD for the Shirley pumping plant. Mr. Mangen informed Ray that he could not quote a lower price for the VFD than Watertronics, but could still do the installation. The Board agreed to move forward with the purchase of a VFD for the Shirley pumping plant from Watertronics. Ray stated that he would also contact George Jordan of USFWS to discuss the issue further. The Shirley Canal Lining Grant has been submitted to the DNRC. District No. 2 has received a letter stating that the application is being reviewed. Ray informed the Board that the construction for the Terry Discharge Line Rehab Grant will begin this fall when the water season is over. Ray notified the members of the Board that all the pumps plants are up and running for the 2014 water season. The no. 1 pump in Terry is shaking a little, but is operating well. It was decided that it will only be used if necessary and then taken out at the end of the season. The crew will install some culverts for Jay Taylor when time permits. Ray approached the Board with a request from Brad Haidle to purchase the big nose ditcher. The Board agreed to let him use it for the time being, since the District does not use it. Ray brought to the Board’s attention a letter received from the Custer County Weed Board concerning the spraying of noxious weed and asking for the Districts help. The Board agreed Ray should contact Custer County Weed Board and move forward with any help that could be provided. The meeting was adjourned on a motion by Lance Kalfell, seconded by Barry Rakes. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

Thursday, June 12, 2014

May 14, 2014 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana MAY 14, 2014 Before the meeting could be called to order, the following nominations, elections and appointments needed to be made: The meeting was then turned over to Lance Kalfell who declared nominations open for President of the Buffalo Rapids Irrigation District No. 2. Barry Rakes was nominated by Lance Kalfell. Lance Kalfell made a motion that all nominations cease, and a unanimous ballot be cast for Barry Rakes. A unanimous ballot was cast for Barry Rakes, and it was, RESOLVED, that Barry Rakes be and he hereby is elected and appointed to the position of President of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2015 and/or until his successor is elected and qualified. Nominations were open for Vice President of the Buffalo Rapids Irrigation District No. 2 with Scott Sackman being nominated by Lance Kalfell. Lance Kalfell made a motion that all nominations cease, and a unanimous ballot be cast for Scott Sackman. A unanimous ballot was cast for Scott Sackman, and it was, RESOLVED, that Scott Sackman be and he is hereby elected to the position of Vice President of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2015 and/or until his successor is elected and qualified. Nominations were open for Secretary of the Buffalo Rapids Irrigation District No. 2 with Raymond Strasheim being nominated by Lance Kalfell. Lance Kalfell made a motion that all nominations cease, and a unanimous ballot be cast for Raymond Strasheim. A unanimous ballot was cast for Ray Strasheim, and it was, RESOLVED, that Raymond Strasheim be and he is hereby elected to the position of Secretary of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2015 and/or until his successor is elected and qualified. Mr. Strasheim accepts his position. Nominations were open for Treasurer of the Buffalo Rapids Irrigation District No.2 with Pat Davis being nominated by Lance Kalfell. Lance Kalfell made a motion that all nominations cease, and a unanimous ballot be cast for Pat Davis. A unanimous ballot was cast for Pat Davis, and it was, RESOLVED, that Pat Davis be and he is hereby elected to the position of Treasurer of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2015 and/or until his successor is elected and qualified. Mrs. Davis accepts her position. Nominations and appointments were open for Commissioner of Shirley Division of the Buffalo Rapids Irrigation District No.2 with Lance Kalfell being nominated and appointed by Barry Rakes. Barry Rakes made a motion that all nominations cease, and a unanimous ballot be cast for Lance Kalfell. Mr. Lance Kalfell’s commission was uncontested by any other opponent for the three year term. A unanimous ballot was cast for Lance Kalfell, and it was, RESOLVED, that Lance Kalfell be and he is hereby elected and appointed to the position of Commissioner of Shirley Division of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2015 and/or until his successor is elected and qualified. Lance Kalfell holds the title as Commissioner of Buffalo Rapids Irrigation District No. 2, Shirley division. All nominations being made and accepted, the First Regular Meeting of the Members of the Buffalo Rapids Irrigation District No.2, at Terry, Prairie County, Montana, was held on the fourteenth day of May, 2014, at 7:00 p.m. The First Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the fourteenth day of May, 2014 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the April 14, 2014 Board Meeting were approved without corrections and, or additions, by Lance Kalfell seconded by Barry Rakes. All in Favor. Motion Carried. FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for May. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $39,211.62, to cover payroll and invoices were signed. May 15th estimated payroll: $9,925.99; May estimated invoices: $19,359.64; May 31st estimated payroll: $9,925.99. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $418,559.00 with Prairie County Pool. Pat informed the Board that she had received notice of a premium increase of 6.8% for dental insurance. On a motion made by Lance Kalfell and seconded by Barry Rakes the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Ray informed the Board that they will not be installing the fish screens this year due to high river levels and operational problems that need to be resolved before successful installation and operation can occur. Ray has informed all entities involved of the intentions of the District. Ray has also been asked to construct an Operations and Maintenance overview to be submitted to the NRCS office for further consideration to possibly alleviate potential costs to the District in the future. Ray has spoken to Doug Mangen of Mangen Electric and he indicated that he has almost completed the proposal for the variable frequency drive and water sensors to be installed at the Shirley Pumping Plant. Western Area Power Administration has begun construction at the Shirley Pumping Plant to relocate the transformer station; the job will not be completed until later this fall. Knife River Construction has begun work on the syphon extension that is needed for the new siding that is being installed for the Burlington Northern Santa Fe Railroad. The proposal sent to the District from Knife River Construction included a cost estimate not to exceed Forty-One Thousand Four Hundred Dollars for the project with a completion date of June 01, 2014. Ray has been in contact with Diamond J Construction to complete the head wall for the syphon project. Scott Aspenlieder of Performance Engineering will have surveyors on site for the Terry Discharge Line Rehab grant to evaluate the construction. Performance Engineering has also submitted a grant proposal to the Department of Natural Resources for the Shirley Canal Rehabilitation. Ray informed the Board that the District has received a letter form Dorsey & Whitney L.L.P. concerning the 1988 Bonds issued for the Buffalo Rapids Irrigation Project and a possible refund from the I.R.S. The Board agreed on a motion made by Lance Kalfell and seconded by Barry Rakes to sign the power of attorney for this issue only and to send it to Dorsey & Whitney L.L.P. to pursue the arbitrage rebate refund. RESOLVED, To sign over power of attorney, for the matter of arbitrage rebate refund paid on the 1988 Irrigation District Bonds issued by the Board of Investments of the State of Montana, to Dorsey & Whitney L.L.P, specifically the names of Chandra Kilgriff and Dan Semmens. All in favor. Motion carried. Ray stated to the members of the Board that the crew has almost completed burning ditches with the exception of the main canals. The discharge lines at the Shirley Pumping Plant have been patched and the new internal seals used on the no. 2 line. All the pumps and motors for the District have been installed. The by-pass valve is almost completed at the Fallon Re-lift Pumping Plant. Bill Tusler has installed the new swing motor in the 120 excavator. He has also cleaned the lateral by the Terry Fairgrounds and will then move on to clean the canal by Mack’s farm. Pat has been in correspondence with Intralox concerning invoices for the Shirley Fish Screen repairs that were received in error. The meeting was adjourned on a motion by Lance Kalfell, seconded by Barry Rakes. All in Favor. Motion Carried ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

Thursday, May 15, 2014

April 14, 2014 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana APRIL 14, 2014 The Twelfth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the fourteenth day of April, 2014 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the March 12, 2014 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for April. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $44,881.45, to cover payroll and invoices were signed. April 15th estimated payroll: $6,870.98; April estimated invoices: $26,862.48; April 30th estimated payroll: $11,147.99. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $461,967.00 with Prairie County Pool. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. Pat informed the Board that the annual audit by Strom & Associates was completed the week of April 7th, 2014. Pat also had for the Board’s review an inventory of all assets. MANAGER’S REPORT: Mr. Strasheim has contacted Watertronics about purchasing a variable frequency drive for the Shirley Pumping Plant. They stated that they are not comfortable installing the drive due to the high voltage involved at the plant. Ray also spoke with Doug Mangen of Mangen Electric and he stated he would like to work on a proposal for the District for the purchase and installation of a variable frequency drive himself. Western Area Power Administration has begun excavation at the Shirley Pumping Plant to relocate the transformer, but the project will likely not be completed before the upcoming water season. Ray has spoken with George Jordan, USFWS, and Dick Scheetz, NRCS, and informed them that the District may not install the fish screens this year due to: no design plans to alleviate the problems with rocks interfering in the screens, no resolution for the increase of power for the District, and the extremely high water levels on the Yellowstone. Ray stated, and the Board agreed, that the District should conserve their resources until the problems plaguing the project can be resolved. Ray spoke to the Board concerning the issue of extending the syphon for lateral 10.6 at Terry to accommodate the new railroad siding. Ray has been in contact with Knife River Construction who will be the contractor for the syphon extension. He will meet with representatives from Knife River Construction this week to discuss the project further and hopefully have a cost estimate amount for the construction. Ray notified the members of the Board that Allen and Bruce have been working at Shirley cleaning out the discharge line to get ready to install the internal seals that have been purchased to alleviate leakage. Allen and Bruce will work at installing the pump that was taken out for repairs and maintenance at Terry this week. Everything has been bought for the bypass valve installation at the Fallon Re-lift Pumping Plant. Allen has installed new pressure gauges at all of the pumping plants and on some pipelines. Ben Benjamin and Bill Fleckenstein will return to work for the District to help burn ditches this spring. Ray is also looking into a price quote for a new pump at the Fallon River Pumping Plant. A new swing motor has been purchased and is being installed by Bill Tusler for the 120 Excavator. Extremely high water levels occurred at the Shirley Pumping Plant when the ice went out on the Yellowstone River, and Bill Tusler has to remove large amounts of ice from the road leading into the plant. Scott Aspenlieder of Performance Engineering is working on the Shirley Main Canal Lining Grant. Ray stated that Scott thought they could line about ¾ of a mile of canal by Linda Jenny’s farm. Pat is working on attaining letters of recommendation from local area businesses to support the project to include in the grant proposal. Pat informed the Board that they have renewed the 310 permit through the Custer County Conservation District for the Shirley Pumping Plant. Ray stated that he spoke with Mike Ames of Agri industries and he had faxed over invoices for pump repair done for the District. The prices that were on the invoices sent were not satisfactory per the agreement between the District and Agri Industries. The invoicing will be discussed further with Agri Industries and Ray Strasheim until they agree on the terms of pricing. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

Tuesday, April 15, 2014

March 12, 2014 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana MARCH 12, 2014 The Eleventh Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of March, 2014 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the February 12 & 27, 2014 Board Meetings were approved without corrections and, or additions, by Barry Rakes seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for March. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $19,377.87, to cover payroll and invoices were signed. March 15th estimated payroll: $6,332.47; March estimated invoices: $6,174.42; March 31st estimated payroll: $6,870.98. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $500,639.00 with Prairie County Pool. On a motion made by Scott Sackman and seconded by Barry Rakes the treasurer’s report was approved. All in Favor. Motion Carried. Pat informed the Board that the annual audit by Strom & Associates will be conducted the week of April 7th, 2014. MANAGER’S REPORT: Mr. Strasheim and Barry Rakes brought Scott Sackman up to date on the power issue pertaining to the meeting held February 27, 2014. Ray contacted Western Area Power Administration to discuss acquiring preference power through their administration. They informed Ray that the District would not be eligible because the fish screens are not mandatory and it was considered a voluntary improvement to the District. Ray also contacted Tongue River Electric and they estimated the cost to run power to the plant would be quite substantial along with the much higher cost of power through their company. Ray has contacted a company that deals in Siemans variable frequency drives to install in the Shirley pumping plant. The price quote was estimated at one-hundred forty-four thousand dollars, which would be funded by money available through a grant from U.S. Fish and Wildlife Services. Ray will continue to research the issue further before a final decision is made. Ray spoke to the Board concerning the issue of extending the syphon for lateral 106 at Terry to accommodate the new railroad siding. Ray has been working with all entities involved to extend the syphon. Buffalo Rapids Irrigation District No. 2 will contract the concrete work to be done, and B.N.S.F. will contract the rest of the work to be done that will be paid by the District. Ray notified the members of the Board that the fish screens are repaired and ready to be installed. No correspondence from Intralox since the last order was made for the remaining buckets needed for repairs. Pat and Ray are in the process of renewing the 310 permit through the Custer County Conservation District for the Shirley Pumping Plant. Ray stated that the pumps are done and ready to be installed. No bill has been received from Prairie Pump and Machine, Agri Industries to date for the pump repairs. The meeting was adjourned on a motion by Scott Sackman, seconded by Barry Rakes. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

Thursday, March 13, 2014

February 27, 2014 District No. 2 Special Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana FEBRUARY 27, 2014 The Special Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twenty-seventh day of February, 2014 at 10:30 a.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer; Steve Davies, Bureau of Reclamation Montana Area Office (BOR); Sheri Fredrickson, BOR; Fern Thompson, BOR; Nick Bunting, BOR. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. Mr. Steve Davies presented an agenda for the meeting. The meeting was held to discuss, with the Bureau of Reclamation, the issue of a power increase for the District. A brief background and discussion of the issue was held to bring everyone involved current. Items discussed were the Project use of power and the contracted rate of delivery for the District. The members of the Board and the Bureau of Reclamation reviewed the power rates, assigned costs, and the process that is necessary to increase the power and contract rate of delivery for the District. Ray explained that the power usage over the last water season was documented to show, through the time line of events that occurred through the season, that the Shirley Fish Screens were the cause of power overage incurred with subsequent fines for the District. The representatives from the Bureau of Reclamation explained to District No. 2 the process and the costs associated to any power increase for Buffalo Rapids Irrigation District No. 2. Any power would be paid at an increased rate and would have to be metered separately. The Board and the Bureau of Reclamation discussed a possibility of having preference power from Western Area Power Administration. Ray indicated that he would approach Western Area Power Administration concerning the issue. The Buffalo Rapids Irrigation District No. 2 Board and all present discussed at length the upcoming water season and the installation of the fish screens at Shirley. Ray informed the Bureau of Reclamation representatives that if the contract rate of delivery is not increased, or a similar solution to the power issue is resolved, before the upcoming water season the District could not install the fish screens due to budget reasons. The Board also discussed with the Bureau of Reclamation the issue of extending the syphon for the Burlington Northern Santa Fe Railroad siding to be installed this spring. The Board reviewed a letter and preliminary drawings presented to them from the Bureau of Reclamation pertaining to the modifications of the lateral 1.6 syphon at Terry. The meeting was adjourned on a motion by Lance Kalfell, seconded by Barry Rakes. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

February 12, 2014 District No. 2 Annual Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana FEBRUARY 12, 2014 The Annual Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of February, 2014 at 3:30 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary, Pat Davis, Treasurer, Producers of Buffalo Rapids Irrigation District No. 2. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. FINANCIAL REPORT: Pat Davis presented to all present the 2014 proposed budget for District No. 2, cash account balances, and a list of equipment and vehicle acquisitions. She briefly went over the 2014 budget and explained selected line items within the budget. She informed all producers what the balance of all accounts were as of December 31, 2013, and explained how those accounts received money. MANAGER’S REPORT: Ray Strasheim spoke to all present issues concerning the Shirley Fish Screen Project. He explained what has occurred over the past year and the expected reinstallation in the spring. Mr. Strasheim spoke to all present that there were additional funds received from FEMA to complete a rip rap project for the pumping plants. Ray went on to explain that the District will be required to extend a syphon in Terry to accommodate a new railroad siding. Ray Strasheim informed all members of the District that were present the improvements that were performed over the past year. Ray also spoke of all Grants and projects present and future for District No. 2. Mr. Strasheim and the members of the District No. 2 Board asked for public comment and advice from area producers. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President