Tuesday, September 20, 2016

August 12, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana August 12, 2016 The Fourth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of August, 2016 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the July 13, 2016 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for August to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $47,659.44, to cover payroll and invoices were signed. August 15th estimated payroll: $10,425.20; August estimated invoices $28,038.96; August 31st estimated payroll: $9,195.28. Transfers were also signed in the amount of $2,517.54 for Mangen's Electric Inc., and $6,702.00 for purchase and installation of a shop door, paid out of System Rehab Reserve account. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $321,445.00 with Prairie County Pool. Warrant numbers from July 13, 2016 to August 12, 2016 range from 23526 to 23569. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. Pat spoke with the Board about the need to draw from the reserve accounts to finish out the rest of the year in the upcoming months. The Board agreed to transfer funds from System Rehab Reserve account for the work done by K & S Electric for electrical work on the District motors. MANAGER’S REPORT: Tim reported to the Board that they had met with the water rights attorney Mr. Gary Ryder. Mr. Ryder stated that any addition of acres would legally be a Board decision as long as the acres in question were within the boundaries of the District. He also stated that any lands that lay outside of the District's boundaries would require a contract for water use. He agreed to write a contract for Buffalo Rapids Irrigation District No. 2 to address a small amount of acreage that is assessed just outside the boundaries of the District. It did not feel it was fiscally feasible to alter the boundaries of the District to accommodate the small amount of acreage in question. The Operating year for 2017 assessments was reviewed again by the members of the Buffalo Rapids Irrigation District No. 2 Board. The members of the Board discussed at length the budgets for the current year and the upcoming year along with the projected shortfalls of the District that could incur for the next operating season. Funds will be expended from the Reserve accounts and will need to be replenished over the next several years. The members of the Board talked of improvements that needed to be done over the past year and in the near future to maintain a smooth operating system for District No. 2. The commissioners of Buffalo Rapids Irrigation District No. 2 decided that the amounts assessed per acre needed to be increased. The amount per acre will be changed to $48.00 per acre. O&M=$41.00 EQUIP RESERVE=$4.00 SYSTEM REHAB=$3.00 TOTAL=$48.00 Scott Sackman made a motion to accept the 2017 operating year assessments, seconded by Lance Kalfell. All in Favor Motion Carried BE IT RESOLVED, To have an increase to $48.00 per acre for the Operating year 2017 assessments for Buffalo Rapids Irrigation District No. 2. The 2017 water overage was discussed; it was decided the rate would increase for the overage fee to $16.40 per acre foot. Lance Kalfell made a motioned to accept the 2017 water overage fee, seconded by Scott Sackman. All in Favor Motion Carried BE IT RESOLVED, To have an increase to $16.40 per acre foot for the Operating year 2017 water overage for Buffalo Rapids Irrigation District No. 2. Mr. Kim Keltner met with the Board earlier in the year to discuss adding acres above the ditch so he could install two pivots on his land. Tim Kortum informed the Board that he had contacted the Bureau of Reclamation and spoke with the water rights attorney (Gary Ryder) about the issue. It was determined that if the District wanted to add acres to the District it would be a decision that the Board of Buffalo Rapids Irrigation District No. 2 would make internally. The requirements from the Bureau of Reclamation is that the land added has to fall within the boundaries of the District. The members of the Board discussed at length the stipulations that they would need to set to move forward with the addition of acres to the District. Mr. Keltner will also be required to by the original U.S. Construction costs that was assessed to all irritable lands over a sixty-year period for the amount of one dollar per acre per year. It was agreed that since Mr. Keltner's land had a history of receiving water within the life span of the District that they would add the proposed 90.8 acres to the assessment list of landowners for delivery of water for the 2017 operating year. On a motion made by Lance Kalfell and seconded by Scott Sackman is was RESOLVED, To add 90.8 acres to Parcel RE20201, located in Prairie County, owned by Mr. James Kim Keltner, to Buffalo Rapids Irrigation District No. 2 Assessments. All in favor. Motion carried. Tim Kortum will contact Mr. Keltner and inform him of the decision since he was not present at the regular scheduled meeting. If no response is received by Mr. Keltner by August 19, 2016 with a decision to not proceed with the addiction of acres to the parcel of land for irrigation, the changes will be submitted to the Department of Revenue to be included on the 2016-2017 assessments for the upcoming irrigation season. Tim reported that all the pumps are running good so far this season. The crew in addition to riding ditch have been working on broken meters, cleaning the shops, repairing pipelines when needed, and spraying for weeds when time allows. The channel leading to the Terry Pumping Plant was excavated again to ensure sufficient flow to the pumps. Pat Davis is continuing to work on the permitting required to construct a coffer dam to repair the Fallon River Plant trash racks. Tim has also been in contact with many different entities to purchase a new pump for the Fallon River Pumping Plant. Lance Kalfell informed the Board that Mr. Brian Certain contacted him concerning the drain of the District's that is located near his property which has flooding issues. He stated to Lance that he would like it cleaned out to help alleviate the flooding and seepage problem onto his land. Tim stated that he will talk with operator Bill Tusler about the issue and try to remedy the issue. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

Monday, August 15, 2016

July 13, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana July 13, 2016 The Third Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of July, 2016 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the June 08, 2016 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for July to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $76,675.96, to cover payroll and invoices were signed. July 15th estimated payroll: $9,940.78; July estimated invoices $57,539.90; July 31st estimated payroll: $9,195.28. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $361,613.00 with Prairie County Pool. Warrant numbers from June 09, 2016 to July 13, 2016 range from 23475 to 23526. On a motion made by Scott Sackman and seconded by Barry Rakes the treasurer’s report was approved. All in Favor. Motion Carried. Pat spoke with the Board about the need to draw from the reserve accounts to finish out the rest of the year in the upcoming months. The Board agreed to not have the 2017 operating year assessments submitted to the Department of Revenue in Prairie County until the next meeting so they can discuss the possible need of adjusting them. MANAGER’S REPORT: Tim informed the members of the District No. 2 Board that Jim Forseth of the Bureau of Reclamation was present on July 05-06, 2016, to help in assisting the District in measuring the amount of water diverted from the Yellowstone River at the Terry and Shirley pumping plants. He also did a measurement on the seepage loss in various places in the canals. Due to bad weather Mr. Forseth was unable to complete the measurements in the Fallon Division, and indicated that he would be back at a later date to finish. Tim reported that Pat Davis and himself talked with attorney Dan Rice and he has corresponded with BNSF and their affiliates about the new siding in Shirley. The water rights issue is still ongoing with attorney Gary Rider. Tim spoke to the Board about the power usage within the District. He stated that he believed that the VFD that was installed in the Shirley Division seems to be saving in power costs substantially. He also informed them that they will pursue the permits to dry dock the Fallon River plant possibly this fall if the weather permits. Tim spoke with all members present that Bill Tusler had to do some minor repairs in the Shirley Canal at the McAullay section due to the canal running over for a brief period of time. He also informed them that he has ordered an overhead door for the back shop that needs replacing before the winter season. The meeting was adjourned on a motion by Scott Sackman, seconded by Barry Rakes. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

Monday, July 18, 2016

June 08, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana June 08, 2016 The Second Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the eighth day of June, 2016 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the June 10, 2015 were approved with additions, Minutes from the May 11, and May 19, 2016 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for June to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $50,436.94, to cover payroll and invoices were signed. June 15th estimated payroll: $9,932.21; June estimated invoices $30,572.52; June 30th estimated payroll: $9,932.21. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $397,134.00 with Prairie County Pool. Warrant numbers from May 12, 2016 to June 08, 2016 range from 23429 to 23474. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. The Operating year for 2017 assessments was reviewed. After much discussion and consideration the amounts assessed per acre were increased. The amount per acre will be changed to $46.00 per acre. O&M=$40.00 EQUIP RESERVE=$4.00 SYSTEM REHAB=$2.00 TOTAL=$46.00 Lance Kalfell made a motion to accept the 2017 operating year assessments, seconded by Scott Sackman. All in Favor Motion Carried BE IT RESOLVED, To have an increase to $46.00 per acre for the Operating year 2017 assessments for Buffalo Rapids Irrigation District No. 2. The 2017 water overage was discussed; it was decided the rate would increase for the overage fee to $16.00 per acre foot. Scott Sackman made a motioned to accept the 2016 water overage fee, seconded by Lance Kalfell. MANAGER’S REPORT: Tim reported to the Board that Burlington Northern Santa Fe Railroad (BNSF) notified them and they agreed that the Lateral 3.2 pipeline in Shirley Division can remain as is for now. Tim is still looking into, with the help of the Bureau of Reclamation (BOR), for the easement for the lateral. BNSF sent forms in an email pertaining to the information that would be needed for completing the permitting process if the easement is not identified for the lateral in question. Tim stated that all pumping plants are running smoothly. Due to recent moisture the ditch riders have been able to work on some maintenance in their Divisions. Jim Forseth of the BOR will be down as soon as Tim notifies him to measure the water diverted in each Division. Mr. Forseth has volunteered to help the District with this for determine how much water each pump will divert from the Yellowstone River. Tim and all Board members present discussed at length what they would need to do for general maintenance for the next year. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

Monday, June 13, 2016

May 19, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana MAY 19, 2016 The Emergency Meeting of the Members of the Buffalo Rapids Irrigation District No.2, at Terry, Prairie County, Montana, was held on the nineteenth day of May, 2016, at 10:00 a.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. Tim Kortum requested an emergency meeting of Buffalo Rapids Irrigation District No. 2 (BRID2) on site at Shirley Division construction site of the new Burlington Northern Santa Fe Railroad siding. He had previously informed the members of the Board that they had received notification from Burlington Northern Santa Fe Railroad (BNSF) that they will be construction a new siding in the Shirley Division. The new siding is designed to be placed over the Lateral 3.2 pipeline. Tim and Pat have corresponded with Ken Shurtleff of Cinnibar Construction who will be in charge of the development of the new railroad siding. Pat and Tim have emailed Mr. Shurtleff the contract between the Bureau of Reclamation and the railroad, along with depths of the pipeline. The engineer for the project has concerns with the pipeline that now runs through the existing syphon, and the depth of the pipeline. The meeting was arranged between all BRID2 Board members and BNSF and their affiliates to determine the best route of construction to accommodate the new siding. All present participated in a conference call on site with BNSF engineers, Cinnabar Engineers, TKDA engineering specialists, and Park Construction engineers. During the conference call all present discussed the best way for all involved how to move forward with the project and the options available to BRID2. The engineers are concerned that the existing pipeline would not withstand the weight of the new siding placed over top of the existing pipe. BNSF explained that they had a boring crew on site and could bore under the tracks at a reduced rate if the District wanted to do it immediately. The members of the Board and Tim explained that they thought that the depth of the existing pipeline was deep enough to withstand the rigors of the new siding and the railroad traffic that it would withstand. Tim and the District No. 2 members of the Board also explained the budget restraints that they have and that a large project like the one proposed would be a considerable financial hardship for the District. Tim stated to the engineers that the existing pipeline is of a large diameter and at a depth that he thought it may withstand the weight of the new siding. He also stated that they have other pipelines within the District that are constructed in the same fashion that run under the BNSF tracks and have not had a problem with those crossings. The representatives and affiliates of BNSF stated that they also had concerns with any liability issues in the case of the pipeline failing during the irrigation season and not being able to deliver water to the producers on the other side of the tracks, along with the damage it would cause. The engineers agreed that they could look into the feasibility of leaving the existing pipeline as is now that they had the exact depth and diameter of the pipeline. The members of the Board conferred amongst themselves and agreed to have the engineers run a feasibility scenario for leaving the pipeline as is and also to look into the costs associated with moving the pipeline. It was decided to not make any agreements at this time until the engineering reports came back to BRID2. Pat Davis gave and received phone numbers and email address for all entities involved for further correspondence. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

May 11, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana MAY 11, 2016 Before the meeting could be called to order, the following nominations, elections and appointments needed to be made: The meeting was then turned over to Scott Sackman who declared nominations open for President of the Buffalo Rapids Irrigation District No. 2. Barry Rakes was nominated by Lance Kalfell. Lance Kalfell made a motion, seconded by Scott Sackman, that all nominations cease, and a unanimous ballot be cast for Barry Rakes. A unanimous ballot was cast for Barry Rakes, and it was, RESOLVED, that Barry Rakes be and he hereby is elected and appointed to the position of President of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2017 and/or until his successor is elected and qualified. Nominations were open for Vice President of the Buffalo Rapids Irrigation District No. 2 with Scott Sackman being nominated by Lance Kalfell. Lance Kalfell made a motion, seconded by Barry Rakes, that all nominations cease, and a unanimous ballot be cast for Scott Sackman. A unanimous ballot was cast for Scott Sackman, and it was, RESOLVED, that Scott Sackman be and he is hereby elected to the position of Vice President of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2017 and/or until his successor is elected and qualified. Nominations were open for Secretary of the Buffalo Rapids Irrigation District No. 2 with Tim Kortum being nominated by Scott Sackman. Scott Sackman made a motion, seconded by Lance Kalfell, that all nominations cease, and a unanimous ballot be cast for Tim Kortum. A unanimous ballot was cast for Tim Kortum, and it was, RESOLVED, that Tim Kortum be and he is hereby elected to the position of Secretary of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2017 and/or until his successor is elected and qualified. Mr. Kortum accepts his position. Nominations were open for Treasurer of the Buffalo Rapids Irrigation District No.2 with Pat Davis being nominated by Lance Kalfell. Lance Kalfell made a motion, seconded by Barry Rakes, that all nominations cease, and a unanimous ballot be cast for Pat Davis. A unanimous ballot was cast for Pat Davis, and it was, RESOLVED, that Pat Davis be and she is hereby elected to the position of Treasurer of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2017 and/or until her successor is elected and qualified. Mrs. Davis accepts her position. Nominations and appointments were open for Commissioner of Fallon Division of the Buffalo Rapids Irrigation District No.2 with Barry Rakes being nominated and appointed by Scott Sackman. Scott Sackman made a motion that all nominations cease, seconded by Lance Kalfell, and a unanimous ballot be cast for Barry Rakes. Mr. Barry Rake’s commission was uncontested by any other opponent for the three year term. A unanimous ballot was cast for Barry Rakes, and it was, RESOLVED, that Barry Rakes be and he is hereby elected and appointed to the position of Commissioner of Fallon Division of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2017 and/or until his successor is elected and qualified. Barry Rakes holds the title as Commissioner of Buffalo Rapids Irrigation District No. 2, Fallon division. All nominations being made and accepted, the First Regular Meeting of the Members of the Buffalo Rapids Irrigation District No.2, at Terry, Prairie County, Montana, was held on the eleventh day of May, 2016, at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the April 13, 2016 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for May to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $48,682.61, to cover payroll and invoices were signed. May 15th estimated payroll: $10,522.28; May estimated invoices $27,483.26; May 31st estimated payroll: $10,677.07. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $351,306.00 with Prairie County Pool. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. Pat informed the members present that they had received funds for the claim submitted to insurance, minus the required deductible, to replace the culvert in the Shirley Division that drained water under the highway that was damaged from burning this year. Mrs. Davis informed the Board that she had received notice from their dental insurance carrier that there would not be an increase in premium for the next year. Pat Davis also informed the Board that she had spoken with Scott Aspenlieder of Performance Engineering and Consulting. Buffalo Rapids Irrigation District No. 2 will submit a grant application into the DNRC for the Shirley Main Canal Lining Project again this year. A few changes were made to the application in hopes of a better chance for funding. Pat informed all members present that the annual audit, performed by Strom & Associates, will begin on Monday, May 16, at the District No. 2 office. MANAGER’S REPORT: Tim Kortum presented the Managers report to all members of the Board. He stated that one Fallon Relift pump is having problems. They have pulled it once and found a grease line that had become lodged in the pump. They reinstalled the pump after they made repairs, but it still will not keep running. They will pull the pump again for repairs as soon as the first water is done for the area producers. The Variable Frequency Drive at the Shirley Pumping Plant had a few problems on start up this year, but Allen Gierke called the manufacturer and is now running smoothly with no other problems. The Terry pumps seem to be running smoothly. K & S Electric has completed a lot of work on the District No. 2 pumping plants this Spring. Bill Fleckenstein is going out on the ditch with Jason Smith to teach him the Fallon Division layout and irrigation practices for District 2. Mr. Kortum spoke with the members of the Board about adding or subtracting acres to the District. Tim stated that he has looked into Mr. McAullay's land and informed the Board that he could not isolate any acres that could be subtracted without guaranteeing that those acres subtracted would not receive Buffalo Rapids Irrigation District No. 2 water. Tim also approached the Board with the information that he has compiled on Mr. Keltner's land. He stated that he had found documents that showed the land in question had received second water in the past. Tim informed the members present that he had talked with Steve Davies, of the Bureau of Reclamation, and that he had indicated that the decision to add or subtract acres would be a District No. 2 Board decision, as long as the acres are within the boundaries of the District. The Board discussed at length the process that would be implemented and what they agreed needed to be done before any decisions would be made. Tim Kortum informed the members present that they had received notification from Burlington Northern Santa Fe Railroad (BNSF) that they will be construction a new siding in the Shirley Division. The new siding is designed to be placed over the Lateral 3.2 pipeline. Tim and Pat have corresponded with Ken Shurtleff of Cinnibar Construction who will be in charge of the development of the new railroad siding. Pat and Tim have emailed Mr. Shurtleff the contract between the Bureau of Reclamation and the railroad, along with depths of the pipeline. The engineer for the project has concerns with the pipeline that now runs through the existing syphon, and the depth of the pipeline. Tim has determined that the depth should not be an issue, but he does plan to meet with an attorney concerning the proposed relocation that BNSF wants the District to do, and other dealings that the District has with BNSF. Tim also spoke with the members of the Board about the fish screens at the Shirley Pumping Plant. He had spoken with Steve Davies, B.O.R., and George Jordan, U.S.F.W.S., and they agreed that they will meet at some point to discuss a feasible way to use fish screens within the District. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

Monday, May 16, 2016

April 13, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana APRIL 13, 2016 The Twelfth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of April, 2016 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the March 09, 2016 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for April to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $63,955.49, to cover payroll and invoices were signed. April 15th estimated payroll: $14,290.03; April estimated invoices $35,375.43; April 30th estimated payroll: $14,290.03. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $372,572.00 with Prairie County Pool. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. Pat Davis and Darryl Pisk are continuing with the updates needed to install the new technology for the office and the Water Data Base system. Pat also gave the Board an update on the outstanding invoices and assessments for the District, which are required to be paid before water can be received by the landowner. Pat informed the members present that the burning crew had partially melted a culvert in the Shirley Division that drained water under the highway. A claim will be submitted for the replacement culvert when the District is invoiced. MANAGER’S REPORT: Pat Davis presented the Manager’s report for Mr. Tim Kortum. Mr. Kortum stated in his notes that the Fallon River and Terry pumping plant have been started and is pumping water. The Fallon Relift has one pump ready to start, but one pump is having some problems. The Shirley plant has two pumps ready to start, but the electric hoist system has stopped and they are unable to install the third pump. K & S Electric will be down to look at each plant and do any needed repairs. Pat also reported that most of the ditches and drains have been burned this year by the burning crew. Bill Fleckenstein will stay on for a short period of time and ride the Fallon Division so Jason Smith can finish installing the remaining pumps. Mr. Kim Keltner met with the Board to discuss adding acres above the ditch so he can install two pivots on his land. Mr. Keltner and the Board referred to maps and documents and discussed the issue at length. The Board informed Mr. Keltner that they would look into the issue further over the current water season and let him know of their decision. They did inform him that they would not come to a decision before the start of the 2016 water season to allow him to add any additional acres or to have water delivered to any additional acres. The members of the Board also discussed the possibility of conducting a survey of landowners about the addition of any acres. Buffalo Rapids Irrigation District No. 2 will contact their water rights attorney on the issue of addition or removal of acres and how they would have to proceed legally if allowed. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

Thursday, April 14, 2016

March 09, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana MARCH 09, 2016 The Eleventh Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the ninth day of March, 2016 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes & Resolutions from the February 10, 2016 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for March to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $53,716.94, to cover payroll and invoices were signed. March 15th estimated payroll: $13,222.09; March estimated invoices $25,063.80; March 31st estimated payroll: $15,431.05. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $432,529.00 with Prairie County Pool. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. Pat Davis also informed the Board that she is still working with Darryl Pisk on the updates needed to install the new technology for the office and the Water Data Base system. She is scheduled to have everything up and running within the next month. MANAGER’S REPORT: Mr. Gary Ryder, attorney at law, was present to update the members of the Board on the water rights issues that he is working on for the District. He informed them of what will need to be done to move forward with the completion of the water rights for Buffalo Rapids Irrigation District No. 2. Tim and Pat met with Mr. James Forseth from the Bureau of Reclamation to help him with engineering reports that he is working on with the Lower Yellowstone Irrigation Project and the issues they are dealing with concerning the fish bypass. Mr. Tim Kortum informed all members present that K & S Electric will be installing the lines into the Shirley Pumping Plant as soon as Western Area Power Administration has completed the substation. K & S Electric will also train employees at that time on how to operate the monitoring system that they installed at the Terry Pumping Plant. Tim reported to the Board that the crew is currently working installing pumps and motors in the pumping plants. Burning crews have been working on getting ready for the water season since the beginning of March. Tim stated that he is working towards starting the water the first week of April. Tim stated to the members of the Board that he has met with Clark Cameron concerning a pivot he will be putting in for the 2016 water season. Tim informed the Board that they will disassemble the Shirley fish screen when time permits to determine the damages incurred during the previous water season. Tim relayed to all members present that he will contact the Bureau of Reclamation and speak with them concerning Mr. McAulay desire to remove acres from the District. He stated that he would like to learn if there are any issues that they would be concerned with on the issue. Tim stated that they have received notice that there will be a new railroad siding being constructed in the Shirley Division. They have put out line locate flag for the pipeline that lies within the construction parameters. Tim Kortum asked Barry Rakes if he had been contacted by the State Road Department concerning the culvert in the Fallon Division that delivers water to area producers. Barry stated that they had, and that they had determined the culvert would be viable for another couple of years. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President