Tuesday, January 17, 2017

December 14, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana December 14, 2016 The Eighth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the fourteenth day of December, 2016 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes & Resolutions from the October 12, and November 14, 2016 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for December to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $64,568.22, to cover payroll and invoices were signed. December 15th estimated payroll: $22,724.35; December estimated invoices $31,903.09; December 31st estimated payroll: $9,940.78. Transfers were also signed in the amount of $6,075.91 and $1,280.00 for 2016 employee compensation time payout and Montana Softworks invoice for database update, paid out of System Rehab Reserve account. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $386,419.00 with Prairie County Pool. Warrant numbers from November 16, 2016 to December 15, 2016 range from 23719 to 23772. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. Pat informed the members of the Board that she had received notice on the ranking of the Shirley Main Canal Lining Grant. The grant is ranked 26th with 24 grants being funded at this time for the 2017 Legislature. The funding limit for the DNRC Renewable Resources Grant Program may be adjusted during the Legislative session and depends on the final budget figures. The District will be notified in early January of 2017 of the times and dates of the hearing relevant to our grant application. MANAGER’S REPORT: Tim Kortum reported to the Board that they have dry docked the Terry Pumping Plant and have rebuilt the #2 trash rack. All the pumps sent in for repairs have been completed and invoices have been received. The crew is busy cleaning the shops and getting ready to install the new lathe that was purchased. Most of the crew will be taking time off starting December 21, 2016 and coming back to work on January 03, 2017. Mr. Kortum relayed to all members present that he received a quote from K & S Electric do some needed work, and a variable frequency drive to be installed, at the Fallon Relift Pumping Plant before the next water season. Tim asked the Board if he could move forward with the implementation of a Variable Frequency Drive (VFD) for the Fallon Relift Pumping Plant along with the needed electrical maintenance. He felt that the benefits in water and electrical saving more than warranted the purchase and installation. The Board agreed that Tim could move forward with the project. The Board discussed at length, and also agreed that they would look into financing for the Fallon Relift VFD Project. Tim also informed the District No. 2 Board that it is time that some maintenance is done on the office building. Mr. Kortum also stated that a new garage door is needed on the south side of the machine shop building. The Board agreed that the needed material and maintenance is needed and that Tim should move forward with all projects. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

Friday, December 16, 2016

November 14, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana November 14, 2016 The Seventh Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the fourteenth day of November, 2016 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes & Resolutions from the September 12, and October 24, 2016 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for November to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $36,820.92, to cover payroll and invoices were signed. November 15th estimated payroll: $10,586.68; November estimated invoices $16,293.46; November 30th estimated payroll: $9,940.78. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $273,620.00 with Prairie County Pool. Warrant numbers from September 13, 2016 to November 15, 2016 range from 23614 to 23719. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. The Board discussed the proposed Managers contract for Mr. Timothy Kortum. The contract has no changes made except dates updated to current years terms. The Board agreed to accept the proposed Managers contract for a one year term for Mr. Timothy Kortum with a net salary of $1,500.00 (ONE THOUSAND FIVE HUNDRED DOLLARS) payable twice per month. On a motion made by Scott Sackman and seconded by Lance Kalfell is was RESOLVED, To accept the proposed Manager’s contract, for a one year term, for Mr. Timothy Kortum. All in Favor. Motion Carried. Pat presented to the Board a worksheet for year-end bonuses for the employees. All members present agreed that the bonus amount looked accurate and should be distributed to the employees on the December 15th payroll. Pat also asked the Board if they would like to have a Christmas party with the employees. It was determined that Tim Kortum will ask the employees if they would like to have an appreciation party after the holiday season. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Tim Kortum reported to the Board that they have pulled, for routine maintenance, three pumps this year. One in Shirley, one in Terry, and one in Fallon River. The Terry and Fallon River pumps are already done and ready to go back in. Tim stated that there will be no motors sent in for maintenance due to the need of sending so many in last year. They will however change the oil in the remaining motors in preparation for the next water season. Tim stated that they have been cleaning canals in the Fallon and Shirley Divisions. They will start in Terry this week. Bentonite was placed in a sluff area of canal in the Shirley Division. They crew will also clean out and work on repairing the trash rack at the Terry Pumping Plant while they are in that Division. The river levels are too high at this time to dry dock the Fallon River Pumping Plant to perform repairs on the trash racks at this time. Mr. Kortum relayed to all members present that he would like to have K & S Electric do some work at the Fallon Relift Pumping Plant before the next water season. Tim has also been looking into the purchase of a couple of lathes for the District so they can perform a larger amount of the maintenance work on the pumps themselves. He informed them that he had found one in Wyoming that he will most likely purchase. Tim Kortum informed the Board that he was contacted by the Department of Environmental Quality (DEQ) concerning a phone call made by the McAullay Ranch. The DEQ was concerned that District had drained a wetland without the proper permits to do so. Tim explained to them that it was a Buffalo Rapids Irrigation District No. 2 drain, and that they were only performing maintenance on the drain and did not need a permit to do so. Tim has been looking into pricing for a liner to place in the canal in the Shirley Division where seepage is an issue. Mr. Lance Kalfell installed a small quantity of canal liner in the canal that lies adjacent to his home. The seepage of the canal in that area is causing problems with water in the basement of his home. He supplied the liner, and Buffalo Rapids Irrigation District No. 2 supplied the labor and equipment. The Board agreed that a project like this should be treated the same as all other projects for a producer that helps the District. The producer will supply the materials and the District will help with labor and equipment if possible. Tim has been looking into pricing for a liner to place in problem areas of the canal in the Shirley Division where seepage is an issue also. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

October 12, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana October 12, 2016 The Sixth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was to be held on the twelfth day of October, 2016 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer. President Barry Rakes could not call the meeting to order. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was not present so that the meeting could not be held. FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for October. A list of invoices to be paid was submitted to the President and the Secretary of the Board, and forms for the Prairie County Treasurer to transfer funds in the amount of $38,225.82, to cover payroll and invoices were signed. October 15th estimated payroll: $11,778.88; October estimated invoices: $15,860.26; October 31st estimated payroll: $10,586.68. Transfers were also signed in the amount of $17,048.69 for additional part time labor from January through September of 2016, and $4,706.00 for Montana Softworks Data Base Updates; paid out of System Rehab Reserve account. Transfers were also signed in the amount of $5,200.00 for the purchase of a Pickup VIN 1gtec14x47z148748, paid out of Equipment & Emergency Reserve Account. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $268,042.00 with Prairie County Pool. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

Tuesday, November 15, 2016

October 24, 2016 District No. 2 Special Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana October 24, 2016 The Special Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twenty-fourth day of October, 2016 at 1:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. Representatives from the Bureau of Reclamation, Montana Area Office; Steve Davies, Area Director, Rita Frasure, Water Rights Specialist, Mark Beatty, Repayment Specialist. Mary McAulley, Area Producer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. Representatives from the Bureau of Reclamation, Montana Area Office, were present to speak with Buffalo Rapids Irrigation District No. 2 Board concerning the water rights for District No. 2. Mr. Davies informed the members of the Board that they had looked into the notice of entry of preliminary decree and availability received from the Montana Water Court and realized that there are some discrepancies in the acreage limitation for the District. The Bureau of Reclamation stated that they will have to file an objection to the decree to include the additional acres that were reported to the Montana Area Office during the reclassification and any additional acres that have been added for irrigation within the District. The members of the Bureau of Reclamation relayed to all members present that they were unsure at this time how to proceed and that they would have wait for contact from their attorney before they could proceed with any documentation to complete the process. The District also has a small amount of assessed acres within the District that lie outside of the District that will have to be included within the boundaries of Buffalo Rapids Irrigation District No. 2. To include these acres the boundaries of the District will have to be changed and filed in District Court. Rita Frasure stated that she will contact Pat Davis and Tim Kortum as soon as she has been information on how to proceed with the process concerning all water rights of the District. The Board discussed at length how to proceed with the water rights issues and the best course of action to take at this time. The members of the Board of Buffalo Rapids District No. 2 agreed that they will look into a different attorney to help with the process. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

September 12, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana September 12, 2016 The Fifth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of September, 2016 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the August 12, 2016 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for September to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $33,246.76, to cover payroll and invoices were signed. September 15th estimated payroll: $9,940.78; September estimated invoices $13,365.20; September 30th estimated payroll: $9,940.78. Transfers were also signed in the amount of $22,095.32 for Electrical Repairs on Pumps and Motors by K & S Electric, paid out of System Rehab Reserve account. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $289,618.00 with Prairie County Pool. Warrant numbers from August 13, 2016 to September 12, 2016 range from 23569 to 23614. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. Pat spoke with the Board about the need to draw from the reserve accounts to finish out the rest of the year in the upcoming months. The Board agreed to transfer funds from System Rehab Reserve account for the additional part time labor from January 1, 2016 to current, purchase of pickup VIN# 1gtec14x47z148748, and invoices from Montana Softworks for the upgrade and development of the water database. Pat presented for the Board's review additions that she had made to the Rules and Regulations of District No. 2 pertaining to the addition of irritable acres within the District's boundaries. The Board agreed to approve the proposed additions to the rules and regulations of water users. On a motion made by Scott Sackman and seconded by Lance Kalfell it was RESOLVED, To approve proposed additions to the Rules and Regulation of Water Users for Buffalo Rapids Irrigation District No. 2. All in favor. Motion carried. MANAGER’S REPORT: Tim Kortum reported to the Board that the permits were approved for the dry docking of the Fallon River Pumping Plant to perform the needed repairs on the intake of the pumping plant. They will complete the repairs as soon as weather and availability of crew permits. Tim informed the members of the Board that they will be installing the culvert in Shirley Division that was damaged while burning this spring. They will work in conjunction with the State Highway Department to complete the culvert installation. Tim stated that he has rode the canals and laterals of the District to determine where they will need to make repairs before next water season. He relayed to the Board that they had almost had a washout of the canal at Cameron's, and will perform repairs this fall when weather permits. The drain has been cleaned that is located by Brian Certains land that will help alleviate the flooding problem that has been occurring. Tim also stated that he has had the ditch riders spray for weeds and trees along the drains and canals as they ride the ditch on their daily routes. Mr. Kortum relayed to all members present that he is still looking into a replacement pump for the Fallon River Plant and has been in contact with various pump companies. He plans on pulling three pumps this fall for routine maintenance. He informed the Board that the semi-truck is in need of repairs and will hopefully be worked on next week. They are having some difficulty in retaining a reliable mechanic for the job. Tim Kortum informed the Board of District No. 2 that he has been in contact with Mr. John McAulay concerning his acreage he wants to remove from the District. John indicated that he would like to talk with the Board again about the issue. Tim explained to Mr. McAulay that the Bureau of Reclamation requested a visit to the District to talk about water rights and the addition or removal of acres in October. He informed Mr. McAulay that at that time they will know more about the issue at that meeting in which he will be notified of the date and time if he would like to be present. The date is tentatively set for October 24th at 1:00 p.m. Tim and the members of the District No. 2 Board discussed at length the Rules and Regulations of the ditch for the District. The ditch riders are having an issue with area producers that require the producer to notify the ditch rider when they need to turn water on or off on their land. Tim and the Board are concerned that if the rules are not followed the ditch rider runs a very dangerous chance of running the canal over the banks, and possibly having a wash out occur. The Board and Mr. Kortum agreed that at the next annual meeting they will talk about this issue with the area producers before a larger problem occurs. The Board of Buffalo Rapids Irrigation District No. 2 will not have a regularly scheduled meeting in October of 2016 due to the unavailability of Board Members during beet harvest. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

Tuesday, September 20, 2016

August 12, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana August 12, 2016 The Fourth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of August, 2016 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the July 13, 2016 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for August to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $47,659.44, to cover payroll and invoices were signed. August 15th estimated payroll: $10,425.20; August estimated invoices $28,038.96; August 31st estimated payroll: $9,195.28. Transfers were also signed in the amount of $2,517.54 for Mangen's Electric Inc., and $6,702.00 for purchase and installation of a shop door, paid out of System Rehab Reserve account. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $321,445.00 with Prairie County Pool. Warrant numbers from July 13, 2016 to August 12, 2016 range from 23526 to 23569. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. Pat spoke with the Board about the need to draw from the reserve accounts to finish out the rest of the year in the upcoming months. The Board agreed to transfer funds from System Rehab Reserve account for the work done by K & S Electric for electrical work on the District motors. MANAGER’S REPORT: Tim reported to the Board that they had met with the water rights attorney Mr. Gary Ryder. Mr. Ryder stated that any addition of acres would legally be a Board decision as long as the acres in question were within the boundaries of the District. He also stated that any lands that lay outside of the District's boundaries would require a contract for water use. He agreed to write a contract for Buffalo Rapids Irrigation District No. 2 to address a small amount of acreage that is assessed just outside the boundaries of the District. It did not feel it was fiscally feasible to alter the boundaries of the District to accommodate the small amount of acreage in question. The Operating year for 2017 assessments was reviewed again by the members of the Buffalo Rapids Irrigation District No. 2 Board. The members of the Board discussed at length the budgets for the current year and the upcoming year along with the projected shortfalls of the District that could incur for the next operating season. Funds will be expended from the Reserve accounts and will need to be replenished over the next several years. The members of the Board talked of improvements that needed to be done over the past year and in the near future to maintain a smooth operating system for District No. 2. The commissioners of Buffalo Rapids Irrigation District No. 2 decided that the amounts assessed per acre needed to be increased. The amount per acre will be changed to $48.00 per acre. O&M=$41.00 EQUIP RESERVE=$4.00 SYSTEM REHAB=$3.00 TOTAL=$48.00 Scott Sackman made a motion to accept the 2017 operating year assessments, seconded by Lance Kalfell. All in Favor Motion Carried BE IT RESOLVED, To have an increase to $48.00 per acre for the Operating year 2017 assessments for Buffalo Rapids Irrigation District No. 2. The 2017 water overage was discussed; it was decided the rate would increase for the overage fee to $16.40 per acre foot. Lance Kalfell made a motioned to accept the 2017 water overage fee, seconded by Scott Sackman. All in Favor Motion Carried BE IT RESOLVED, To have an increase to $16.40 per acre foot for the Operating year 2017 water overage for Buffalo Rapids Irrigation District No. 2. Mr. Kim Keltner met with the Board earlier in the year to discuss adding acres above the ditch so he could install two pivots on his land. Tim Kortum informed the Board that he had contacted the Bureau of Reclamation and spoke with the water rights attorney (Gary Ryder) about the issue. It was determined that if the District wanted to add acres to the District it would be a decision that the Board of Buffalo Rapids Irrigation District No. 2 would make internally. The requirements from the Bureau of Reclamation is that the land added has to fall within the boundaries of the District. The members of the Board discussed at length the stipulations that they would need to set to move forward with the addition of acres to the District. Mr. Keltner will also be required to by the original U.S. Construction costs that was assessed to all irritable lands over a sixty-year period for the amount of one dollar per acre per year. It was agreed that since Mr. Keltner's land had a history of receiving water within the life span of the District that they would add the proposed 90.8 acres to the assessment list of landowners for delivery of water for the 2017 operating year. On a motion made by Lance Kalfell and seconded by Scott Sackman is was RESOLVED, To add 90.8 acres to Parcel RE20201, located in Prairie County, owned by Mr. James Kim Keltner, to Buffalo Rapids Irrigation District No. 2 Assessments. All in favor. Motion carried. Tim Kortum will contact Mr. Keltner and inform him of the decision since he was not present at the regular scheduled meeting. If no response is received by Mr. Keltner by August 19, 2016 with a decision to not proceed with the addiction of acres to the parcel of land for irrigation, the changes will be submitted to the Department of Revenue to be included on the 2016-2017 assessments for the upcoming irrigation season. Tim reported that all the pumps are running good so far this season. The crew in addition to riding ditch have been working on broken meters, cleaning the shops, repairing pipelines when needed, and spraying for weeds when time allows. The channel leading to the Terry Pumping Plant was excavated again to ensure sufficient flow to the pumps. Pat Davis is continuing to work on the permitting required to construct a coffer dam to repair the Fallon River Plant trash racks. Tim has also been in contact with many different entities to purchase a new pump for the Fallon River Pumping Plant. Lance Kalfell informed the Board that Mr. Brian Certain contacted him concerning the drain of the District's that is located near his property which has flooding issues. He stated to Lance that he would like it cleaned out to help alleviate the flooding and seepage problem onto his land. Tim stated that he will talk with operator Bill Tusler about the issue and try to remedy the issue. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

Monday, August 15, 2016

July 13, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana July 13, 2016 The Third Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of July, 2016 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the June 08, 2016 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for July to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $76,675.96, to cover payroll and invoices were signed. July 15th estimated payroll: $9,940.78; July estimated invoices $57,539.90; July 31st estimated payroll: $9,195.28. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $361,613.00 with Prairie County Pool. Warrant numbers from June 09, 2016 to July 13, 2016 range from 23475 to 23526. On a motion made by Scott Sackman and seconded by Barry Rakes the treasurer’s report was approved. All in Favor. Motion Carried. Pat spoke with the Board about the need to draw from the reserve accounts to finish out the rest of the year in the upcoming months. The Board agreed to not have the 2017 operating year assessments submitted to the Department of Revenue in Prairie County until the next meeting so they can discuss the possible need of adjusting them. MANAGER’S REPORT: Tim informed the members of the District No. 2 Board that Jim Forseth of the Bureau of Reclamation was present on July 05-06, 2016, to help in assisting the District in measuring the amount of water diverted from the Yellowstone River at the Terry and Shirley pumping plants. He also did a measurement on the seepage loss in various places in the canals. Due to bad weather Mr. Forseth was unable to complete the measurements in the Fallon Division, and indicated that he would be back at a later date to finish. Tim reported that Pat Davis and himself talked with attorney Dan Rice and he has corresponded with BNSF and their affiliates about the new siding in Shirley. The water rights issue is still ongoing with attorney Gary Rider. Tim spoke to the Board about the power usage within the District. He stated that he believed that the VFD that was installed in the Shirley Division seems to be saving in power costs substantially. He also informed them that they will pursue the permits to dry dock the Fallon River plant possibly this fall if the weather permits. Tim spoke with all members present that Bill Tusler had to do some minor repairs in the Shirley Canal at the McAullay section due to the canal running over for a brief period of time. He also informed them that he has ordered an overhead door for the back shop that needs replacing before the winter season. The meeting was adjourned on a motion by Scott Sackman, seconded by Barry Rakes. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President