Monday, June 13, 2016

May 19, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana MAY 19, 2016 The Emergency Meeting of the Members of the Buffalo Rapids Irrigation District No.2, at Terry, Prairie County, Montana, was held on the nineteenth day of May, 2016, at 10:00 a.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. Tim Kortum requested an emergency meeting of Buffalo Rapids Irrigation District No. 2 (BRID2) on site at Shirley Division construction site of the new Burlington Northern Santa Fe Railroad siding. He had previously informed the members of the Board that they had received notification from Burlington Northern Santa Fe Railroad (BNSF) that they will be construction a new siding in the Shirley Division. The new siding is designed to be placed over the Lateral 3.2 pipeline. Tim and Pat have corresponded with Ken Shurtleff of Cinnibar Construction who will be in charge of the development of the new railroad siding. Pat and Tim have emailed Mr. Shurtleff the contract between the Bureau of Reclamation and the railroad, along with depths of the pipeline. The engineer for the project has concerns with the pipeline that now runs through the existing syphon, and the depth of the pipeline. The meeting was arranged between all BRID2 Board members and BNSF and their affiliates to determine the best route of construction to accommodate the new siding. All present participated in a conference call on site with BNSF engineers, Cinnabar Engineers, TKDA engineering specialists, and Park Construction engineers. During the conference call all present discussed the best way for all involved how to move forward with the project and the options available to BRID2. The engineers are concerned that the existing pipeline would not withstand the weight of the new siding placed over top of the existing pipe. BNSF explained that they had a boring crew on site and could bore under the tracks at a reduced rate if the District wanted to do it immediately. The members of the Board and Tim explained that they thought that the depth of the existing pipeline was deep enough to withstand the rigors of the new siding and the railroad traffic that it would withstand. Tim and the District No. 2 members of the Board also explained the budget restraints that they have and that a large project like the one proposed would be a considerable financial hardship for the District. Tim stated to the engineers that the existing pipeline is of a large diameter and at a depth that he thought it may withstand the weight of the new siding. He also stated that they have other pipelines within the District that are constructed in the same fashion that run under the BNSF tracks and have not had a problem with those crossings. The representatives and affiliates of BNSF stated that they also had concerns with any liability issues in the case of the pipeline failing during the irrigation season and not being able to deliver water to the producers on the other side of the tracks, along with the damage it would cause. The engineers agreed that they could look into the feasibility of leaving the existing pipeline as is now that they had the exact depth and diameter of the pipeline. The members of the Board conferred amongst themselves and agreed to have the engineers run a feasibility scenario for leaving the pipeline as is and also to look into the costs associated with moving the pipeline. It was decided to not make any agreements at this time until the engineering reports came back to BRID2. Pat Davis gave and received phone numbers and email address for all entities involved for further correspondence. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

May 11, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana MAY 11, 2016 Before the meeting could be called to order, the following nominations, elections and appointments needed to be made: The meeting was then turned over to Scott Sackman who declared nominations open for President of the Buffalo Rapids Irrigation District No. 2. Barry Rakes was nominated by Lance Kalfell. Lance Kalfell made a motion, seconded by Scott Sackman, that all nominations cease, and a unanimous ballot be cast for Barry Rakes. A unanimous ballot was cast for Barry Rakes, and it was, RESOLVED, that Barry Rakes be and he hereby is elected and appointed to the position of President of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2017 and/or until his successor is elected and qualified. Nominations were open for Vice President of the Buffalo Rapids Irrigation District No. 2 with Scott Sackman being nominated by Lance Kalfell. Lance Kalfell made a motion, seconded by Barry Rakes, that all nominations cease, and a unanimous ballot be cast for Scott Sackman. A unanimous ballot was cast for Scott Sackman, and it was, RESOLVED, that Scott Sackman be and he is hereby elected to the position of Vice President of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2017 and/or until his successor is elected and qualified. Nominations were open for Secretary of the Buffalo Rapids Irrigation District No. 2 with Tim Kortum being nominated by Scott Sackman. Scott Sackman made a motion, seconded by Lance Kalfell, that all nominations cease, and a unanimous ballot be cast for Tim Kortum. A unanimous ballot was cast for Tim Kortum, and it was, RESOLVED, that Tim Kortum be and he is hereby elected to the position of Secretary of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2017 and/or until his successor is elected and qualified. Mr. Kortum accepts his position. Nominations were open for Treasurer of the Buffalo Rapids Irrigation District No.2 with Pat Davis being nominated by Lance Kalfell. Lance Kalfell made a motion, seconded by Barry Rakes, that all nominations cease, and a unanimous ballot be cast for Pat Davis. A unanimous ballot was cast for Pat Davis, and it was, RESOLVED, that Pat Davis be and she is hereby elected to the position of Treasurer of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2017 and/or until her successor is elected and qualified. Mrs. Davis accepts her position. Nominations and appointments were open for Commissioner of Fallon Division of the Buffalo Rapids Irrigation District No.2 with Barry Rakes being nominated and appointed by Scott Sackman. Scott Sackman made a motion that all nominations cease, seconded by Lance Kalfell, and a unanimous ballot be cast for Barry Rakes. Mr. Barry Rake’s commission was uncontested by any other opponent for the three year term. A unanimous ballot was cast for Barry Rakes, and it was, RESOLVED, that Barry Rakes be and he is hereby elected and appointed to the position of Commissioner of Fallon Division of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2017 and/or until his successor is elected and qualified. Barry Rakes holds the title as Commissioner of Buffalo Rapids Irrigation District No. 2, Fallon division. All nominations being made and accepted, the First Regular Meeting of the Members of the Buffalo Rapids Irrigation District No.2, at Terry, Prairie County, Montana, was held on the eleventh day of May, 2016, at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the April 13, 2016 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for May to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $48,682.61, to cover payroll and invoices were signed. May 15th estimated payroll: $10,522.28; May estimated invoices $27,483.26; May 31st estimated payroll: $10,677.07. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $351,306.00 with Prairie County Pool. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. Pat informed the members present that they had received funds for the claim submitted to insurance, minus the required deductible, to replace the culvert in the Shirley Division that drained water under the highway that was damaged from burning this year. Mrs. Davis informed the Board that she had received notice from their dental insurance carrier that there would not be an increase in premium for the next year. Pat Davis also informed the Board that she had spoken with Scott Aspenlieder of Performance Engineering and Consulting. Buffalo Rapids Irrigation District No. 2 will submit a grant application into the DNRC for the Shirley Main Canal Lining Project again this year. A few changes were made to the application in hopes of a better chance for funding. Pat informed all members present that the annual audit, performed by Strom & Associates, will begin on Monday, May 16, at the District No. 2 office. MANAGER’S REPORT: Tim Kortum presented the Managers report to all members of the Board. He stated that one Fallon Relift pump is having problems. They have pulled it once and found a grease line that had become lodged in the pump. They reinstalled the pump after they made repairs, but it still will not keep running. They will pull the pump again for repairs as soon as the first water is done for the area producers. The Variable Frequency Drive at the Shirley Pumping Plant had a few problems on start up this year, but Allen Gierke called the manufacturer and is now running smoothly with no other problems. The Terry pumps seem to be running smoothly. K & S Electric has completed a lot of work on the District No. 2 pumping plants this Spring. Bill Fleckenstein is going out on the ditch with Jason Smith to teach him the Fallon Division layout and irrigation practices for District 2. Mr. Kortum spoke with the members of the Board about adding or subtracting acres to the District. Tim stated that he has looked into Mr. McAullay's land and informed the Board that he could not isolate any acres that could be subtracted without guaranteeing that those acres subtracted would not receive Buffalo Rapids Irrigation District No. 2 water. Tim also approached the Board with the information that he has compiled on Mr. Keltner's land. He stated that he had found documents that showed the land in question had received second water in the past. Tim informed the members present that he had talked with Steve Davies, of the Bureau of Reclamation, and that he had indicated that the decision to add or subtract acres would be a District No. 2 Board decision, as long as the acres are within the boundaries of the District. The Board discussed at length the process that would be implemented and what they agreed needed to be done before any decisions would be made. Tim Kortum informed the members present that they had received notification from Burlington Northern Santa Fe Railroad (BNSF) that they will be construction a new siding in the Shirley Division. The new siding is designed to be placed over the Lateral 3.2 pipeline. Tim and Pat have corresponded with Ken Shurtleff of Cinnibar Construction who will be in charge of the development of the new railroad siding. Pat and Tim have emailed Mr. Shurtleff the contract between the Bureau of Reclamation and the railroad, along with depths of the pipeline. The engineer for the project has concerns with the pipeline that now runs through the existing syphon, and the depth of the pipeline. Tim has determined that the depth should not be an issue, but he does plan to meet with an attorney concerning the proposed relocation that BNSF wants the District to do, and other dealings that the District has with BNSF. Tim also spoke with the members of the Board about the fish screens at the Shirley Pumping Plant. He had spoken with Steve Davies, B.O.R., and George Jordan, U.S.F.W.S., and they agreed that they will meet at some point to discuss a feasible way to use fish screens within the District. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

Monday, May 16, 2016

April 13, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana APRIL 13, 2016 The Twelfth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of April, 2016 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the March 09, 2016 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for April to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $63,955.49, to cover payroll and invoices were signed. April 15th estimated payroll: $14,290.03; April estimated invoices $35,375.43; April 30th estimated payroll: $14,290.03. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $372,572.00 with Prairie County Pool. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. Pat Davis and Darryl Pisk are continuing with the updates needed to install the new technology for the office and the Water Data Base system. Pat also gave the Board an update on the outstanding invoices and assessments for the District, which are required to be paid before water can be received by the landowner. Pat informed the members present that the burning crew had partially melted a culvert in the Shirley Division that drained water under the highway. A claim will be submitted for the replacement culvert when the District is invoiced. MANAGER’S REPORT: Pat Davis presented the Manager’s report for Mr. Tim Kortum. Mr. Kortum stated in his notes that the Fallon River and Terry pumping plant have been started and is pumping water. The Fallon Relift has one pump ready to start, but one pump is having some problems. The Shirley plant has two pumps ready to start, but the electric hoist system has stopped and they are unable to install the third pump. K & S Electric will be down to look at each plant and do any needed repairs. Pat also reported that most of the ditches and drains have been burned this year by the burning crew. Bill Fleckenstein will stay on for a short period of time and ride the Fallon Division so Jason Smith can finish installing the remaining pumps. Mr. Kim Keltner met with the Board to discuss adding acres above the ditch so he can install two pivots on his land. Mr. Keltner and the Board referred to maps and documents and discussed the issue at length. The Board informed Mr. Keltner that they would look into the issue further over the current water season and let him know of their decision. They did inform him that they would not come to a decision before the start of the 2016 water season to allow him to add any additional acres or to have water delivered to any additional acres. The members of the Board also discussed the possibility of conducting a survey of landowners about the addition of any acres. Buffalo Rapids Irrigation District No. 2 will contact their water rights attorney on the issue of addition or removal of acres and how they would have to proceed legally if allowed. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

Thursday, April 14, 2016

March 09, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana MARCH 09, 2016 The Eleventh Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the ninth day of March, 2016 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes & Resolutions from the February 10, 2016 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for March to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $53,716.94, to cover payroll and invoices were signed. March 15th estimated payroll: $13,222.09; March estimated invoices $25,063.80; March 31st estimated payroll: $15,431.05. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $432,529.00 with Prairie County Pool. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. Pat Davis also informed the Board that she is still working with Darryl Pisk on the updates needed to install the new technology for the office and the Water Data Base system. She is scheduled to have everything up and running within the next month. MANAGER’S REPORT: Mr. Gary Ryder, attorney at law, was present to update the members of the Board on the water rights issues that he is working on for the District. He informed them of what will need to be done to move forward with the completion of the water rights for Buffalo Rapids Irrigation District No. 2. Tim and Pat met with Mr. James Forseth from the Bureau of Reclamation to help him with engineering reports that he is working on with the Lower Yellowstone Irrigation Project and the issues they are dealing with concerning the fish bypass. Mr. Tim Kortum informed all members present that K & S Electric will be installing the lines into the Shirley Pumping Plant as soon as Western Area Power Administration has completed the substation. K & S Electric will also train employees at that time on how to operate the monitoring system that they installed at the Terry Pumping Plant. Tim reported to the Board that the crew is currently working installing pumps and motors in the pumping plants. Burning crews have been working on getting ready for the water season since the beginning of March. Tim stated that he is working towards starting the water the first week of April. Tim stated to the members of the Board that he has met with Clark Cameron concerning a pivot he will be putting in for the 2016 water season. Tim informed the Board that they will disassemble the Shirley fish screen when time permits to determine the damages incurred during the previous water season. Tim relayed to all members present that he will contact the Bureau of Reclamation and speak with them concerning Mr. McAulay desire to remove acres from the District. He stated that he would like to learn if there are any issues that they would be concerned with on the issue. Tim stated that they have received notice that there will be a new railroad siding being constructed in the Shirley Division. They have put out line locate flag for the pipeline that lies within the construction parameters. Tim Kortum asked Barry Rakes if he had been contacted by the State Road Department concerning the culvert in the Fallon Division that delivers water to area producers. Barry stated that they had, and that they had determined the culvert would be viable for another couple of years. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

Thursday, March 10, 2016

February 20, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana FEBRUARY 10, 2016 The Tenth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the tenth day of February, 2016 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes & Resolutions from the January 13, 2016 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for February to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $45,408.37, to cover payroll and invoices were signed. February 15th estimated payroll: $9,932.21; February estimated invoices $25,543.95; February 29th estimated payroll: $9,932.21. The Board also signed a transfer for $13,221.25 from System Rehab reserve account to reflect the estimated 2015 net income. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $482,436.00 with Prairie County Pool. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. Pat informed the members of the Board that she had been notified of a 6% increase in premium for the health insurance by the current carrier. Pat Davis also informed the Board that she is working with Darryl Pisk on the updates needed to install the new technology for the office and the Water Data Base system. MANAGER’S REPORT: Mr. Tim Kortum reported to the Board that the final payment had been received for the Terry Discharge Line Phase 2 project. Mr. Kortum informed all members present that K & S Electric has worked on the Terry Pumping Plant cubicles and have found one problem spot and has been fixed. They will be back when Western Area Power Administration is able to turn power into the plant so they can work on any other issues as they look into the electrical components of the plant further. Tim reported to the Board that one employee is taking time off now for the winter. The crew is busy cleaning lube tubes and working on straightening shafts for the pumps. All part time employees have been laid off. Pat will also be working on updating the Water Database programs and installing the new computers and tablets along with Darryl Pisk. Tim spoke to the members of the Board and informed them that all the pumps have been repaired and will be hauled to the plants for installation when weather permits. The crew has been busy straightening shafts and working on lube tubes in the shop. Mr. Tusler has also been working on the D7 Cat which needed some much needed minor repairs. Tim informed the Board that he had spoken with George Jordan of U.S. Fish and Wildlife concerning the Shirley Fish Screens. Pat sent photos of the damaged screens along with a recorded list of chronological incident for the 2015 water season that documented all prevention and repairs that had occurred. Mr. Jordan indicated that he will contact the Bureau of Reclamation and Intralox to continue working on a screen that is both economical and efficient for the pumping plant. Tim relayed to Mr. Jordan that the District will most likely not install the screens in the upcoming year due to the extensive cost associated with the screens and the damage that would most likely occur every year. Tim reported to the members present that the Bureau of Reclamation had called the District’s office and requested information for the Operations and Maintenance costs for pumping water for Buffalo Rapids Irrigation District No. 2. The Bureau of Reclamation is compiling information for the Lower Yellowstone Irrigation Project for a report they are being required to complete due to the contested continuance of their own fish screens and the problems that they are encountering. Pat compiled the information requested and forwarded it to the Bureau of Reclamation. Tim and Pat passed for the Board’s review the permits that had been submitted to dry dock the Fallon River Pumping Plant to repair the trash racks in the bay of the plant. A permit has also been submitted to the Prairie County Conservation District to perform annual maintenance on the plant. Tim stated that if weather permits he would most likely start burning ditches in the District in case it is an earlier spring that normal and the need for water is warranted. Tim informed the Board that the motors at Prairie Mountain are being worked on, but are not done yet. He stated that he is going to look into another electric shop to take our motors that will get them done in a more time efficient manner. No correspondence has been received concerning the water rights for the District. Tim reported that he had looked at the older unit maps concerning McAullay’s acres that had been added during the reclassification. He was not able to identify all acres on the map that had been added, but will look into the issue further until he has a definitive answer. The members of the Board discussed the time line for the progress in moving the Shirley Sub Station. Tim has kept in contact with Tim Padden of Western Area Power Administration on the issue and will keep the Board updated on any progress. Tim informed all Board members present that he is looking into grants from the Bureau of Reclamation that can be applied for in conjunction with Department of Natural Resource funding. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

February 10, 2016 Annual District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana FEBRUARY 10, 2016 The Annual Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the tenth day of February, 2016 at 3:30 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Tim Kortum, Secretary, Pat Davis, Treasurer, Producers of Buffalo Rapids Irrigation District No. 2. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. FINANCIAL REPORT: Pat Davis presented to all present the 2016 proposed budget for District No. 2 and cash account balances. She briefly went over the 2016 budget and explained selected line items within the budget. She informed all producers what the balance of all accounts was as of December 31, 2015, and explained how those accounts received money. MANAGER’S REPORT: Tim Kortum and Pat Davis had for all to view a presentation of projects completed and informational facts of the District. The presentation also showed the improvements completed during the year. Mr. Tim Kortum thanked everyone for coming to the meeting and explained that he is the new manager of Buffalo Rapids Irrigation District No. 2 as of April of 2015. Tim Kortum spoke to all present the issues concerning the Shirley Fish Screens and the installation of the variable frequency drive at the Shirley Pumping Plant. He explained what has occurred over the present and past years, and all of the preventive measures and reoccurring problems with the screens operation. Mr. Kortum also explained that the screens will most likely not be installed for the 2016 water season due to damage incurred and the costs associated with the screens that would burden the District each year. Tim thanked all Terry Division producers for their patience and understanding while the Terry Pumping Plant was not operating well due to electrical problems. He informed all present that he has contracted with an electrician to not only find and fix the problems at the plant, but to also install an automated system within the plant that would notify the ditch rider when the pumps shut off or have problems. Tim explained that they had completed the phase 2 of the Terry Discharge Line Rehab Project. He stated that the project was completed well within the budget and time guidelines, and that the crew did an excellent job. Mr. Kortum informed all producers that the he had spoken with the members of the Board, and that they agreed to hire an additional employee to ride the Fallon Division ditch and help with the pump installations, removals, and maintenance during the year. Tim spoke with all area producers concerning the issues that the Lower Yellowstone Irrigation Project is being confronted with. He stated that the District needs to remain proactive with fish screen devices at each pumping plant to assure the delivery of water for District No. 2. Tim Kortum also had a list of future projects included in the handout to show all area producers of the District’s intent to pursue grant funding for implementation of improvements that the District needs. Tim stated that they are making extensive progress throughout last fall and during the winter months to ensure water delivery as soon as possible during the 2016 water season. Steve Tibbetts asked for a hand of appreciation for Ray Strasheim for all of his years of service The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

Friday, February 12, 2016

January 13, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana JANUARY 13, 2016 The Ninth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of January, 2016 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes & Resolutions from the December 13, 2015 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for January to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $40,736.87, to cover payroll and invoices were signed. January 15th estimated payroll: $9,530.29; January estimated invoices $22,384.60; January 31st estimated payroll: $8,821.98. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $481,210.00 with Prairie County Pool. Pat also informed the Board that Barry Rakes was up for reelection or appointment for Fallon Division. A Petition for Nomination and an Oath of Candidacy forms were given to Mr. Rakes. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. On a motion made by Scott Sackman and seconded by Lance Kalfell it was RESOLVED, To transfer $13,221.25 from System Rehab reserve account to reflect the estimated 2015 net income. All in favor. Motion carried. A 2016 budget was presented to the Board for approval. After some discussion the budget was approved by the Buffalo Rapids Irrigation District No. 2 Board of Commissioner. On a motion made by Scott Sackman and seconded by Lance Kalfell it was RESOLVED, That the 2016 Budget be approved. All in Favor. Motion carried. Pat relayed to the Board that all maps of the District have been sorted, organized and labeled in the basement for easier reference. The Buffalo Rapids Irrigation District No. 2 annual meeting is set for February 10, 2016 at 3:30 pm to be held at the District office board room. MANAGER’S REPORT: Mr. Tim Kortum informed the members of the Board that the Terry Discharge Line Phase 2 Project is complete and the final report has been submitted. The final payment has been approved for the project and funds should be received by the District within the month. Tim stated that K & S Electric will work on the installation of the sensors for the pumps and motors along with the updating and reconfiguring the set points for the Analog PLC Monitoring System as soon as the parts are available to begin work Tim reported to the Board that one employee is taking time off now for the winter. The crew is busy cleaning lube tubes and working on straightening shafts for the pumps. All part time employees have been laid off. Pat will also be working on updating the Water Database programs and installing the new computers and tablets along with Darryl Pisk. Tim spoke to the members of the Board and informed them that the Fallon River, Shirley, and Terry pumps are done at Agri Industries. The Fallon Relift pumps are being worked on and it is estimated that they will not need much work done for repairs. Tim is looking into getting equipment to do most of the work on our own pumps in the near future. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President