Thursday, April 16, 2015

February 12, 2015 District No. 2 Annual Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana FEBRUARY 12, 2015 The Annual Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of February, 2015 at 3:30 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary, Pat Davis, Treasurer, Producers of Buffalo Rapids Irrigation District No. 2. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. FINANCIAL REPORT: Pat Davis presented to all present the 2015 proposed budget for District No. 2; cash account balances, and a list of equipment acquisitions. She briefly went over the 2015 budget and explained selected line items within the budget. She informed all producers what the balance of all accounts was as of December 31, 2014, and explained how those accounts received money. MANAGER’S REPORT: Ray Strasheim spoke to all present issues concerning the Shirley Fish Screen Project and the installation of a variable frequency drive at the plant. He explained what has occurred over the past year and the expected reinstallation in the spring. Mr. Strasheim spoke to all present that all FEMA projects were completed. Ray went on to explain that the District extended a syphon in Terry to accommodate a new railroad siding. Ray Strasheim informed all members of the District that were present the improvements that were performed over the past year. Ray also spoke of all Grants and projects present and future for District No. 2. Mr. Strasheim and the members of the District No. 2 Board asked for public comment and advice from area producers. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

March 11, 2015 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana March 11, 2015 The Eleventh Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was to be held on the eleventh day of March, 2015 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes could not call the meeting to order. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was not present so that the meeting could not be held. FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for March. A list of invoices to be paid was submitted to the President and the Secretary of the Board, and forms for the Prairie County Treasurer to transfer funds in the amount of $50,892.24, to cover payroll and invoices were signed. March 15th estimated payroll: $6,754.92; March estimated invoices: $32,907.09; March 31st estimated payroll: $11,230.23. Documents were signed for the transfer of $7,300.00 and 14,000.00 (signed on March 03, 2015) to District 2 Cash O & M from Equipment and Emergency Reserve Account for the purchase of a semi-truck and a vehicle purchase. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $544,650.00 with Prairie County Pool. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

February 12, 2015 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana FEBRUARY 12, 2015 The Tenth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the fourteenth day of February, 2015 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the January 14, 2015 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for February. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $35,930.82, to cover payroll and invoices were signed. February 15th estimated payroll: $6,754.92; February estimated invoices: $22,420.98; February 28th estimated payroll: $6,754.92. Documents were signed for the transfer of $69,234.72 to System Rehab Reserve Account for the estimated 2014 carry over. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $589,761.00 with Prairie County Pool. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. Pat informed the members of the Board that the District was notified of a four percent increase in premium for Associated Employers Health Insurance for the year. MANAGER’S REPORT: Mr. Strasheim stated that the Variable Frequency Drive (VFD) is continuing to be installed at the Shirley Pumping Plant. Mangen Electric, along with Allen Gierke, is working at the Pumping Plant to assist the installation of the VFD. The project is due to be completed as weather permits. Ray also informed the Board that the Shirley pump is done and was determined to be in good shape. Ray visited with the NRCS office to help determine why the pipeline of Harding Land and Cattle is not delivering as much water after the pipeline break and repair. A new meter will be ordered to replace the one that was damaged. Ray informed the members present that before the water turns on for the season they will look at the internal seals in the Shirley discharge lines to determine if they worked well and survived the freeze-thaw cycle. Ray informed the members of the District No. 2 Board that they have ordered and received 150 feet of 28 inch HDPE pipe for the Terry Discharge Line Rehab Grant. The construction of the project will continue after the current water season. Ray also informed the Board that the Terry pump is done and ready to be installed. Ray stated to the Board that a pump at Agri Industries in Miles City from the Fallon Plant is being worked on. A representative from Industrial Systems spoke with Allen Gierke about information on a new pump and lube tubes at the Fallon Plant. It was determined that Mindt Machine will work on new lube tubes and bearings for the Fallon pump. Ray reported that the crew will install the new walkways and repair meters as time permits before the start of the water season. Clark Cameron was present and spoke with the members of the District No. 2 Board concerning a possible land acquisition and a subdivision of property on irrigated acres. He asked the Board’s opinion on Buffalo Rapids drains, irrigated acres and water rights. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

Friday, February 13, 2015

January 14, 2015 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana JANUARY 14, 2015 The Ninth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the fourteenth day of January, 2015 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the December 12, 2014 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for January. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $27,418.82, to cover payroll and invoices were signed. January 15th estimated payroll: $9,582.74; January estimated invoices: $10,509.88; January 31st estimated payroll: $7,326.20. Documents were signed for the transfer of $2,938.13 to Equip and Emergency Reserve Account for the Repay A-U.S. Construction Assessment. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $598,816.00 with Prairie County Pool. Pat also informed the Board that Scott Sackman was up for reelection or appointment for Terry Division. A Petition for Nomination and an Oath of Candidacy forms were given to Mr. Sackman. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. On a motion made by Lance Kalfell and seconded by Scott Sackman it was RESOLVED, To transfer $69,234.72 into System Rehab reserve account to reflect the estimated 2014 net income. All in favor. Motion carried. The Buffalo Rapids Irrigation District No. 2 annual meeting is set for February 11, 2015 at 3:30 pm to be held at the District office board room. MANAGER’S REPORT: Mr. Strasheim stated that the Variable Frequency Drive (VFD) is being installed at the Shirley Pumping Plant. Mangen Electric, along with Allen Gierke, has begun work at the Pumping Plant to assist the installation of the VFD. The project is due to be completed as weather permits. Mr. Strasheim has informed Mr. Jordan of US Fish and Wildlife of the delays to the project and he stated that as long as it is completed by the spring it is acceptable. Ray informed the Board that he had received a letter from Department of Natural Resources stating that the Shirley Canal Lining Project is ranked 69th to be funded out of one hundred projects. Mr. Aspenlieder of Performance Engineering will travel to Helena to testify on the Districts behalf for funding of the project. Ray stated to the Board that they have taken a pump to Agri Industries in Miles City from the Fallon Plant. A representative from Industrial Systems will be at Terry tomorrow to speak with Allen Gierke about information on a new pump and lube tubes at the Fallon Plant. Ray spoke to the members of the Board that the Terry Discharge Line Rehab Phase 2 project has been put on hold due to weather and availability of materials to complete the project. Performance Engineering and Ray Strasheim decided to order the diameter of pipe that is needed to complete the project correctly, although it will take many months for the pipe to be made since is a special order. Ray informed the Board that he is hopeful that the pipe will be delivered by this fall. Ray reported that the crew has been building walkways and performing vehicle maintenance. Ray and Bill Tusler are still looking for a newer semi-truck for the District The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

Wednesday, January 14, 2015

December 12, 2014 District No. 2 Meeting Mintues

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana DECEMBER 12, 2014 The Eighth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of December, 2014 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the November 12, 2014 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for December. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $160,081.82, to cover payroll and invoices were signed. December 15th estimated payroll: $13,482.97; December estimated invoices: $139,189.35; December 31st estimated payroll: $7,409.50. Documents were signed for the final transfer of $26,250.45 to complete the FEMA Projects. The Board also signed a transfer in the amount of $9,469.05 to refund the District 2 O & M account from System Rehab account for costs incurred so far on the BNSF Terry Syphon Extension. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $479,787.00 with Prairie County Pool. Pat also informed the Board that they had received a rebate refund from the Department of Treasury for matter of arbitrage rebate refund paid on the 1988 Irrigation District Bonds issued by the Board of Investments of the State of Montana. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. A 2015 budget was presented to the Board for approval. After some discussion and adjustments made by the Board the budget was approved by the Buffalo Rapids Irrigation District No. 2 Board of Commissioner. On a motion made by Scott Sackman and seconded by Lance Kalfell it was RESOLVED, That the 2015 Budget be approved. All in Favor. Motion carried. The Board discussed the proposed Managers contract. The Board agreed to increase the salary of the contract by 10%. On a motion made by Lance Kalfell and seconded by Scott Sackman is was RESOLVED, To renew the Manager’s contract for a one year term for Mr. Raymond Strasheim with a 10% increase in salary. All in favor. Motion carried. MANAGER’S REPORT: Ray Strasheim reported to the Board that the Bureau of Reclamation (B.O.R.) will match fund in the amount of one hundred thousand dollars in grant money for water conservation. Ray and the Board discussed matching the B.O.R. funding with a Department of Natural Resource and Conservation Grant. Mr. Strasheim stated that the Variable Frequency Drive (VFD) is back and getting ready for installation at the Shirley Pumping Plant. Mangen Electric, along with Allen Gierke, has begun work at the Pumping Plant to assist the installation of the VFD. The project is due to be completed by the end of the month. Ray stated to the Board that they have taken a pump to Agri Industries in Miles City from the Terry Plant and the Shirley Plant. Ray spoke to the members of the Board that the Terry Discharge Line Rehab Phase 2 project has been put on hold due to weather and availability of materials to complete the project. Performance Engineering is calculating the possibility of using a smaller diameter of pipe for a portion of the project. Ray informed the all present that Industrial Systems out Billings was down to take measurements of the Fallon pump that needs to be replaced. He will get back with the District on what he calculates. Ray stated that the F.E.M.A. rip rap project and all of the projects funded by F.E.M.A. are completed. Ray Strasheim participated in a conference call with the B.O.R. about the water rights of Buffalo Rapids Irrigation District No. 2. Pat has sent more documentation and the Bureau stated that they will determine if all the land of the District lie within the boundaries of the District No. 2. Ray reported that the crew has been building new walkways and maintaining vehicles during the last month at Buffalo Rapids District No. 2 The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

Monday, December 15, 2014

November 12, 2014 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana NOVEMBER 12, 2014 The Seventh Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of November, 2014 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Scott Sackman called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the October 13, 2014 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for November. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $24,115.35, to cover payroll and invoices were signed. November 15th estimated payroll: $7,139.61; November estimated invoices: $10,643.27; November 30th estimated payroll: $6,332.47. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $385,920.00 with Prairie County Pool. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. Pat presented to the Board the water overage incurred for the 2014 water season and advised the Board that it would be invoiced within the next week. The Board was also informed that Pat had received a certified letter from the Department of the Treasury stating that the District would receive reimbursement of underpayment for Montana Municipal Finance Consolidation Act Bonds Series 1988 in the amount of $7,662.90. Pat also passed for the Board’s inspection two quotes for life insurance from Watt’s Insurance. It was agreed that the issue will be looked into further before any determination will be made on the acquisition of life insurance. On a motion made by Lance Kalfell and seconded by Scott Sackman it was RESOLVED, That Buffalo Rapids Irrigation District No. 2 for and in consideration of the sum of One Dollar and Other Valuable Consideration ($1.0VC), to Buffalo Rapids Irrigation District No. 1 in hand paid by Buffalo Rapids Irrigation District No. 1, receipt of which is hereby acknowledged; does hereby convey, remise, release and forever quitclaim unto Buffalo Rapids Irrigation District No. 1, and to his heirs and assigns, all right, title and interest in and to the following described real estate, situated in the County of DAWSON, and State of Montana to-wit: Farm Unit No. 57-2 of the Buffalo Rapids Project, as shown on the plat, Document No. 222122, on file and of record in the office of the County Clerk and Recorder of Dawson County, Montana, (being a part of Section 31, Township 14 North, Range 54 East, M.M.), containing 4.23 acres, more or less. All in Favor. Motion Carried. MANAGER’S REPORT: On November 5, 2014 representatives from the Bureau of Reclamation (BOR) conducted an Operations and Maintenance Review of facilities of Buffalo Rapids Irrigation District No. 2. The BOR toured pumping plants, buildings, canals, laterals, and drains and conferred with Pat and Ray with previous findings of inspections. Pat and Ray also spoke with the Steve Davies of the BOR concerning the water rights issues that they have been trying to complete over the last couple of years that requires a determination from the Bureau. Mr. Strasheim reported that the number 3 pump at the Shirley Pumping Plant has been pulled for inspection and or repair. The Variable Frequency Drive (VFD) is due to arrive approximately next week with the unit separated to accommodate installation at the Shirley Pumping Plant. Mangen Electric is scheduled to begin work at the Pumping Plant to assist the installation of the VFD. The WAPA substation is in the construction process of being relocated. Ray stated to the Board that they have pulled a pump at the Terry Pumping Plant and have sent off one motor for inspection and or repair. The crew has started preliminary work on the Terry Discharge Line Rehab Project, and will continue with construction if the weather permits. Ray spoke to the members of the Board that they have pulled pump number 1 at the Fallon Pumping Plant and sent off motor number 2 for inspection and or repair. They will get the measurements for the pump that was pulled to order a new pump for the Plant. The Fallon Relift Pumping Plant will have work done on the by-pass valve that was installed this water season to accommodate the velocity of water at the Plant. Bill Fleckenstein and Ben Benjamin have pumped all the pipelines in all the Divisions since the end of the water season. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

Thursday, November 13, 2014

October 13, 2014 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana OCTOBER 13, 2014 The Sixth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of October, 2014 at 7:00 p.m. There were present and participating at the meeting: Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. Vice President Scott Sackman called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, Vice President Scott Sackman announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the September 10, 2014 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for October. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $36,094.44, to cover payroll and invoices were signed. October 15th estimated payroll: $6,870.98; October estimated invoices: $18,481.23; October 31st estimated payroll: $10,742.23. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $392,948.00 with Prairie County Pool. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Ray reported to the Board that the Rip Rap Project at Shirley has been completed. The crew had started pulling pumps soon after water went off on the 30th of September. All meter readings are in and statements will be out in October. Ray informed the Board that they contacted Scott Aspenlieder to talk about the Terry Discharge Phase 2 Rehab Project. The design plans were discussed at length and it was decided to change the scope of work to allow construction to be done in the area that is losing the most water. It was decided to leave the surge towers standing. Mr. Aspenlieder will draw new plans with the modifications for the project and forward them onto the District for review. Ray has also spoken with many different heavy equipment rental dealers and may have found accommodations for a larger excavator that will be needed in the project. Mr. Strasheim reported that they had received the VFD from Watertronics for the Shirley Pumping Plant on September 28th. The VFD was not the size stated when ordered and would not fit into the space where the cubicle was at the plant. After much discussion and proposals of different options it was decided that the VFD be shipped back to Watertronics for modifications. Watertronics will pay all expenses involved for the mistake in measurement. US Fish and Wildlife Services will then be invoiced and funds withdrawn for the project completion. The final report has been submitted for the project to US Fish and Wildlife Services since all funds have been expended. Ray discussed and reviewed with the Board HR 5078. It was agreed to write a letter of support. The members of the Board discussed sending individuals to attend the Montana Water Resources Association and Upper Missouri Water Association Annual Conference in Billings on October 28-30, 2014. On a motion made by Lance Kalfell and seconded by Scott Sackman it was RESOLVED, To pay all expensed for two individuals to attend the Montana Water Resources Association and Upper Missouri Water Association Annual Conference in Billings on October 28-30, 2014. All in favor. Motion carried. Lance spoke with Watt’s Insurance about life insurance policies for employees. The quote will be forthcoming shortly. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President