October 13, 2014 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana OCTOBER 13, 2014 The Sixth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of October, 2014 at 7:00 p.m. There were present and participating at the meeting: Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. Vice President Scott Sackman called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, Vice President Scott Sackman announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the September 10, 2014 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for October. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $36,094.44, to cover payroll and invoices were signed. October 15th estimated payroll: $6,870.98; October estimated invoices: $18,481.23; October 31st estimated payroll: $10,742.23. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $392,948.00 with Prairie County Pool. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Ray reported to the Board that the Rip Rap Project at Shirley has been completed. The crew had started pulling pumps soon after water went off on the 30th of September. All meter readings are in and statements will be out in October. Ray informed the Board that they contacted Scott Aspenlieder to talk about the Terry Discharge Phase 2 Rehab Project. The design plans were discussed at length and it was decided to change the scope of work to allow construction to be done in the area that is losing the most water. It was decided to leave the surge towers standing. Mr. Aspenlieder will draw new plans with the modifications for the project and forward them onto the District for review. Ray has also spoken with many different heavy equipment rental dealers and may have found accommodations for a larger excavator that will be needed in the project. Mr. Strasheim reported that they had received the VFD from Watertronics for the Shirley Pumping Plant on September 28th. The VFD was not the size stated when ordered and would not fit into the space where the cubicle was at the plant. After much discussion and proposals of different options it was decided that the VFD be shipped back to Watertronics for modifications. Watertronics will pay all expenses involved for the mistake in measurement. US Fish and Wildlife Services will then be invoiced and funds withdrawn for the project completion. The final report has been submitted for the project to US Fish and Wildlife Services since all funds have been expended. Ray discussed and reviewed with the Board HR 5078. It was agreed to write a letter of support. The members of the Board discussed sending individuals to attend the Montana Water Resources Association and Upper Missouri Water Association Annual Conference in Billings on October 28-30, 2014. On a motion made by Lance Kalfell and seconded by Scott Sackman it was RESOLVED, To pay all expensed for two individuals to attend the Montana Water Resources Association and Upper Missouri Water Association Annual Conference in Billings on October 28-30, 2014. All in favor. Motion carried. Lance spoke with Watt’s Insurance about life insurance policies for employees. The quote will be forthcoming shortly. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President