June 12, 2019 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana JUNE 12, 2019 The Second Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the Twelfth day of June, 2019 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the May 14, and May 28, 2019 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures through June to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $45,553.45, to cover payroll and invoices were signed. June 15th estimated payroll: $13,852.84; June estimated invoices $19,242.41, June 30th estimated payroll: $12,458.20. Investment transfer was signed to invest the remaining monthly District No. 2 cash balances in the amount of $533,910.56 with Prairie County Pool. Warrant numbers from May 16, 2019 to June 13, 2019 range from 25091 to 25153. In addition a transfer authorization sheet was signed in the amount of $2,142.13 to transfer funds from System Rehab Reserve account to District 2 Cash O & M-other, for expenses incurred for dates range of June 01, 2019 through June 13, 2019, on the Fallon MDOT Pipeline Project. Pat presented to the Board an amendment to the Manager's contract. On a motion made by Scott Sackman and seconded by Lance Kalfell it was RESOLVED, To approve the proposed Amendment of the contract for the Manager of Buffalo Rapids Irrigation District No. 2. that stated: The Employer shall pay Employee, and Employee shall accept from Employer, in full payment for Employee's service hereunder, compensation at the Net Wage rate of ONE THOUSAND SEVEN HUNDRED SEVENTY-FIVE DOLLARS ($1,775.00) payable twice per month, on the 15th day, or the last day of each month, while this agreement shall be in force. Vacation: Employee shall be entitled to full time employment vacation leave benefits. Sick Leave: Employee shall be entitled to full time employment sick leave benefits. All in Favor. Motion Carried. MANAGER’S REPORT: The Operating year for 2020 assessments are unchanged. The amount per acre will be to $52.00 per acre. O&M=$45.00 EQUIP RESERVE=$3.00 SYSTEM REHAB=$4.00 TOTAL=$52.00 Lance Kalfell made a motion to accept the 2020 operating year assessments, seconded by Scott Sackman. All in Favor. Motion Carried BE IT RESOLVED, To assess $52.00 per acre for the Operating year 2020 assessments for Buffalo Rapids Irrigation District No. 2. The 2020 water overage is unchanged for the overage fee of $18.00 per acre foot. On a motion made by Lance Kalfell and seconded by Lance Scott Sackman it was RESOLVED, 2020 water overage for Buffalo Rapids Irrigation District No. 2 will be a fee of $18.00 per acre foot. All in Favor. Motion Carried. Pat presented to all members of the Board a form from State of Montana Surplus Property Program that required a resolution for eligible signers on the account for Buffalo Rapids Irrigation District No. 2. On a motion made by Lance Kalfell and seconded by Scott Sackman it was RESOLVED, Buffalo Rapids Irrigation District No. 2 shall obligate the Applicant and its funds to the extent necessary to comply with the term and conditions listed by the State of Montana Surplus Property Program. The employee, whose names appear, are authorized to acquire federal and/or state surplus property from the State of Montana Surplus Property Program for Buffalo Rapids Irrigation District No. 2. 1. Barry Rakes 2. Tim Kortum 3. Pat Davis All in Favor. Motion carried. Tim informed the members of the District No. 2 Board that the crew has been working on building a dogleg for the Fallon MDOT Pipeline Project. The Ditch Riders have also been spraying for weeds in their Division as time allows. All pumps and motors have been ran, and every one of them seem to be running well to date. A siphon in the Shirley Division seems to be partially plugged, so the Bruce Lantis and Bill Tusler have been working on the issue. Buffalo Rapids District No. 2 has received notice that the Shirley Main Canal Lining Grant and the Lateral 1.6 Pipeline Conversion Grant has been funded. New Budgets, and all required paperwork has been submitted by Performance Engineering and Consulting. Mr. Kortum informed the members of the Board that the Fallon MDOT Pipeline Project is in process. Agri Industries is performing the construction of the pipeline, and hope to be done within the month. Pat and Tim presented to the Board for their review updates from the attorney's concerning the excavation of US Drain 49-10-I. Pat informed members of Buffalo Rapids Irrigation District No. 2 Board that the, Petition to Extend Boundaries of Irrigation District Re The Matter of Buffalo Rapids Irrigation District No. 2, will be filed in Prairie County 7th Judicial District Court, Prairie County, Montana, on June 13, 2019. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President