May 28, 2019 Emergency District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana MAY 28, 2019 The Emergency Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the Twenty-eighth day of May, 2019 at 8:00 a.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. MANAGER’S REPORT: Tim Kortum, Manager of Buffalo Rapids Irrigation District No. 2, presented to the members of the Board correspondence from the District's attorney's concerning the issues of the excavation of US Drain 49-10-I and the McAulay Ranch. The Board discussed the issue at length concerning the ongoing issue. Tim informed all Board members present that he had spoken with Scott Aspenlieder, of Performance Engineering, concerning the grant proposals that have been submitted for funding. Mr. Aspenlieder spoke that both grants submitted would be funded and that correspondence would be forthcoming possibly in July, 2019. Mr. Aspenlieder will begin work on a grant proposal for Water Smart funds from the Bureau of Reclamation, that would supplement the Department of Natural Resource and Conservation grant received for the Lateral 1.6 Pipeline Conversion Project. Mr. Kortum informed the members of the Board that Barry Rakes and himself had met with Montana Dakota Utilities Company concerning the Montana Department of Transportation Fallon Division pipeline/siphon elimination project and the power that would be needed to operate the pump included in the project. Tim and Barry requested electric service to the irrigation pump near Fallon, and construction costs would have to be paid before construction would begin. On a motion made by Lance Kalfell and seconded by Barry Rakes it was RESOLVED: Buffalo Rapids Irrigation District No. 2 entered into contract with Montana Dakota Utilities Company to provide electrical service to irrigation pump near Fallon, MT that would serve acres previously irrigation by the abandoned siphon that is now serviced by a new pump and pipeline system located in SESE Sec. 33, T13N, R52E, Prairie County, MT. All in Favor. Motion Carried. Mr. Kortum also presented to the Board the Construction and Sales estimate from Agri Industries to begin the construction of the siphon elimination/pipeline construction. The payment for construction costs would have to be made before construction would begin on the project. On a motion made by Lance Kalfell and seconded by Barry Rakes it was RESOLVED: Buffalo Rapids Irrigation District No. 2 entered into contract with Agri Industries to provide construction and materials for the elimination of the siphon and construction of the pipeline near Fallon, MT. The new construction would serve acres by a new pump and pipeline system located in SESE Sec. 33, T13N, R52E, Prairie County, MT. All in Favor. Motion Carried. Pat Davis presented to the Board for their approval the claims to be paid to Montana Dakota Utilities Company and Agri Industries so construction could begin on the Fallon MDOT Pipeline Project that would eliminate the existing siphon. The Board agreed that the funds would be transferred from System Rehab Reserve account to Cash O & M for the claims presented, and transfer authorizations and warrants were signed in the amounts of $84,106.00 to be distributed to Agri Industries and $31,524.00 to be distributed to Montana Dakota Utilities Company. Warrant numbers 25091 and 25092, for May 29, 2019, were approved and signed. Funds were received from Montana Department of Transportation for the construction project and deposited on May 15, 2019, directly into System Rehab Reserve account, for the amount of $157,365.00. The funds deposited had not yet been invested with the Prairie County Investment Pool. The meeting was adjourned on a motion by Lance Kalfell, seconded by Barry Rakes. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President