December 12, 2014 District No. 2 Meeting Mintues

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana DECEMBER 12, 2014 The Eighth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of December, 2014 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the November 12, 2014 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for December. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $160,081.82, to cover payroll and invoices were signed. December 15th estimated payroll: $13,482.97; December estimated invoices: $139,189.35; December 31st estimated payroll: $7,409.50. Documents were signed for the final transfer of $26,250.45 to complete the FEMA Projects. The Board also signed a transfer in the amount of $9,469.05 to refund the District 2 O & M account from System Rehab account for costs incurred so far on the BNSF Terry Syphon Extension. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $479,787.00 with Prairie County Pool. Pat also informed the Board that they had received a rebate refund from the Department of Treasury for matter of arbitrage rebate refund paid on the 1988 Irrigation District Bonds issued by the Board of Investments of the State of Montana. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. A 2015 budget was presented to the Board for approval. After some discussion and adjustments made by the Board the budget was approved by the Buffalo Rapids Irrigation District No. 2 Board of Commissioner. On a motion made by Scott Sackman and seconded by Lance Kalfell it was RESOLVED, That the 2015 Budget be approved. All in Favor. Motion carried. The Board discussed the proposed Managers contract. The Board agreed to increase the salary of the contract by 10%. On a motion made by Lance Kalfell and seconded by Scott Sackman is was RESOLVED, To renew the Manager’s contract for a one year term for Mr. Raymond Strasheim with a 10% increase in salary. All in favor. Motion carried. MANAGER’S REPORT: Ray Strasheim reported to the Board that the Bureau of Reclamation (B.O.R.) will match fund in the amount of one hundred thousand dollars in grant money for water conservation. Ray and the Board discussed matching the B.O.R. funding with a Department of Natural Resource and Conservation Grant. Mr. Strasheim stated that the Variable Frequency Drive (VFD) is back and getting ready for installation at the Shirley Pumping Plant. Mangen Electric, along with Allen Gierke, has begun work at the Pumping Plant to assist the installation of the VFD. The project is due to be completed by the end of the month. Ray stated to the Board that they have taken a pump to Agri Industries in Miles City from the Terry Plant and the Shirley Plant. Ray spoke to the members of the Board that the Terry Discharge Line Rehab Phase 2 project has been put on hold due to weather and availability of materials to complete the project. Performance Engineering is calculating the possibility of using a smaller diameter of pipe for a portion of the project. Ray informed the all present that Industrial Systems out Billings was down to take measurements of the Fallon pump that needs to be replaced. He will get back with the District on what he calculates. Ray stated that the F.E.M.A. rip rap project and all of the projects funded by F.E.M.A. are completed. Ray Strasheim participated in a conference call with the B.O.R. about the water rights of Buffalo Rapids Irrigation District No. 2. Pat has sent more documentation and the Bureau stated that they will determine if all the land of the District lie within the boundaries of the District No. 2. Ray reported that the crew has been building new walkways and maintaining vehicles during the last month at Buffalo Rapids District No. 2 The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President