February 12, 2014 District No 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana FEBRUARY 12, 2014 The Tenth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of February, 2014 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the January 13, 2014 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for February. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $27,762.79, to cover payroll and invoices were signed. February 15th estimated payroll: $8,459.86; February estimated invoices: $12,970.65; February 28th estimated payroll: $6,332.47. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $497,416.00 with Prairie County Pool. Transfer sheets were also signed to transfer $32,097.79 into System Rehab for the estimated 2013 carry over. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. On a motion made by Lance Kalfell and seconded by Scott Sackman it was RESOLVED, A Buffalo Rapids Irrigation District No. 2 employee can voluntarily cash out accrued vacation and or compensatory time not to exceed a balance left of forty (40) hours of annual leave. The employee will inform the Manager of the intent of cash out in December, for a payout in the months of January or February, for budgeting purposes. All cash out of time is subject to Manager’s approval. All in favor. Motion carried. MANAGER’S REPORT: Mr. Strasheim informed the Board that he had been notified that the Prairie Pump and Machine building was for sale, but no price was set as yet. Ray informed the Board the Western Area Power Administration has not been in contact with him recently. The power to the pumping plant is disconnected, and Tongue River Electric is now reconnected for power to the motor heaters. Ray reviewed for the Board the schedule of events for the repair of the Shirley Fish Screens. Two Intralox employees arrived on January 28th to work on the fish screens, with the help of BRID2 employees, Allen Gierke, Bill Tusler, and Bruce Lantis. The screens were evaluated by Intralox employees. Some of the necessary repairs were performed, with some to be performed before the water season begins. The employees of Intralox left on January 29th in the afternoon. The remaining repairs will be done by District No. 2 employees before the next water season begins. Ray participated in a conference call on February 4th, 2014 along with Bureau of Reclamation, US Fish and Wildlife Services, and Intralox to discuss the Shirley Fish Screens and the repairs. All entities involved discussed at length the installation of the screens for the 2014 water season and the potential problems that are foreseen. Scott Aspenlieder of Performance Engineering was on site to look at the Terry discharge lines to move forward with the grant project. The project is planned to begin in the fall of 2014. Ray and Scott also reviewed aerial photos of the Shirley canals to determine the best places to implement the Canal Lining grant project. Ray Strasheim and Pat Davis along with representatives from the Bureau of Reclamation, Burlington Northern Santa Fe Railroad, and Cinnabar South West participated in a conference call on February 10th, 2014 to discuss the extension of the Terry syphon to accommodate a new railroad siding. Cinnabar South West will take bids and hire a contractor to perform the construction of the extension. BRID2 will pay for the construction. All entities will meet on site on Wednesday, February 19, 2014 to inspect the syphon and to discuss construction of the extension. Ray has possibly lined up rip rap material through Muggli’s for the completion of the FEMA projects. The crew has been working on vehicles when time permits. They have also constructed a few new walkways for over the canals. Ray informed the Board that he has ordered materials to construct the by-pass valve at the Fallon Re-lift Plant. The meeting was adjourned on a motion by Scott Sackman, seconded by Barry Rakes. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President