July 11, 2013 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana JULY 11, 2013 The Third Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the eleventh day of June, 2013 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the June 12, 2013 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for July. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $70,461.37, to cover payroll and invoices were signed. July15th estimated payroll: $6,870.98; July estimated invoices: $56,180.89; July 30th estimated payroll: $7,409.50. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $433,504.00 with Prairie County Pool. A Transfer was also made from Equipment and Emergency in the amount of $19,127.13 for the payment to Stockman Bank for the John Deere Excavator payment. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Shirley Fish Screen Project: Mr. Strasheim informed the Board that the fish screens were installed June 17, 2013 after some initial problems the screens have run without interruption, but will have to be monitored very closely for the rest of the water season. It was decided that there will have to be changes and maintenance done before the next water season’s installation to be performed by Intralox per agreement. There have not been any updates from Western Area Power Administration concerning the relocation of the substation at the Shirley Pumping Plant. Ray stated that he may be able to receive assistance with the power allotment increase from Western Area Power Administration from Regional Director, Penny Zimmerman, of Senator Jon Tester’s office. Mr. Mike Ames of Agri Industries-Prairie Pump and Machine has submitted an invoice to District No. 2 for the pump repairs for the Shirley Pump. Mr. Ames will be contacted about the pricing of the invoice. Bill Tusler along with Board member Lance Kalfell have cleaned the drain on Brian Certain’s property to help alleviate the flooding problem. Ray Strasheim and President, Barry Rakes, have participated in and contributed to a Yellowstone River Council River Tour that included the Shirley Pumping Plant and fish screens on July 10th and 11th. The Board reviewed the proposed planning grant for the variable speed drive and rehabilitation of the Fallon Re-lift Plant. Ray will contact WWC Engineering concerning submitting a new scope of work for the Terry Discharge Line Rehab Grant. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President