January 14, 2013 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana JANUARY 14, 2013 The Ninth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the fourteenth day of January, 2013 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer; Allen Gierke, and Dale Hellman of Hellman Insurance. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the December 12 & 21, 2012 Board Meeting were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for January. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $28,151.15, to cover payroll and invoices were signed. January 15th estimated payroll: $6,819.79; January estimated invoices: $13,977.71; January 31st estimated payroll: $7,353.65. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $496,705.00 with Prairie County Pool. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. Petition for nomination and oath of candidacy forms were given to Mr. Barry Rakes for the term as commissioner of Fallon Division, Buffalo Rapids Irrigation District No. 2. On a motion made by Lance Kalfell and seconded by Scott Sackman it was RESOLVED, To transfer $6,357.03 into System Rehab reserve account to reflect the estimated 2012 net income and transfer $36,207.35 and all overage incurred for the 2012 water season into Equip & Emergency reserve. All in favor. Motion carried. The Buffalo Rapids Irrigation District No. 2 annual meeting is set for February 13, 2013 at 3:30 pm to be held at the District office board room. MANAGER’S REPORT: Dale Hellman of Hellman Insurance was invited to attend to explain the policy of property and auto insurance coverage for District No. 2. The members of the Board along with Mr. Hellman reviewed the policy and made any necessary changes. Documents were signed for the next year’s coverage. Ray presented to the Board a copy of the documents that were sent to District No. 1 office for signatures. It contained a proposed resolution, warranty deed, and realty transfer to complete the land transfer between the Districts. Ray informed the Board that he had received correspondence from the Department of Natural Resources that the Terry Discharge Phase II Grant was within the parameters for funding. WWC Engineering will be testifying on the Districts behalf for the funding of the grant. Shirley Fish Screen Project: No new correspondence concerning progress of the project has been received to date. Ray spoke with representatives from Western Area Power Administration and now have a new person of contact for the relocation of the substation. Ray informed the Board that Lonnie of L & J Machine picked up a motor that he will work on and hauled it to Billing. Fallon and Terry pumps have been completed by Prairie Pump & Machine, the Shirley pump is now being worked on. Ray informed the members of the Board that they have been working on easements for the existing pipelines that lay within the District. All maps have been marked with pipelines and other important information. Ray has taken those maps back to the N.R.C.S. office where they will then scan all information in and provide us with copies of fully detailed maps for our office. Ray has researched the different options available to resolve the issue of the actual cost of work being done on the pumps taken in for repair to Prairie Pump & Machine. Ray conveyed to the Board what he had learned. No correspondence has been received from Mr. Mike Ames since last meeting. Ray spoke with the Board about an alternate method for burning ditches in the spring. It would require an additional piece of equipment to use as a burner that he showed to the Board. Ray estimated that it would be safer and more cost effective. Ray informed the District No. 2 commissioners that Bill Tusler has been working on repairs on all heavy equipment. RDO came and looked at the 200 excavator and determined the problem and relayed to Bill what it would take to fix it. RDO will contact Bill at a later date to determine if the excavator will be hauled to Dickinson, ND to be worked on. The Board reviewed the proposed rules and regulation of water users. After much discussion it was determined to pursue other resources to complete the document to insure the intent needed for the District. On a motion made by Lance Kalfell and seconded by Scott Sackman it was RESOLVED, To have Ray pursue resources to develop a plan for subdivisions and methods of water delivery to said subdivisions in a manner to not increase expense to Buffalo Rapids Irrigation District No. 2 and maintain or increase revenue All in favor. Motion carried. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President