November 14, 2012 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana NOVEMBER 14, 2012 The Seventh Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the fourteenth day of November, 2012 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer; and Allen Gierke. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the October 10, 2012 Board Meeting were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for November. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $25,012.27, to cover payroll and invoices were signed. November 15th estimated payroll: $7,235.54; November estimated invoices: $11,229.51; November 30th estimated payroll: $6,547.22. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $269,433.00 with Prairie County Pool. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. Pat spoke with the Board about the 2012 water overage incurred for the season. The Board reviewed the producers listed, and agreed to bill overage as indicated. Pat informed them she would invoice for overage the following day. Pat asked for the Board’s opinion about hosting a Christmas party for the employees and Board members. The Board decided that Buffalo Rapids District No. 2 will host a Christmas Party to be held in December. Pat will make the arrangements for the festivities. Employee Contract: The Board discussed the proposed employee contract. A subject of discussion at the meeting was the possible rise in health care costs due to recent elections and changes that may occur in health care law. It agreed that the subject may need to be brought up for discussion with the employees within the term of the proposed contract. On a motion made by Lance Kalfell and seconded by Scott Sackman it was resolved to accept the Contract between Buffalo Rapids Irrigation District No. 2 and the Employees of Buffalo Rapids Irrigation District No. 2. All in Favor, Motion Carried. BE IT RESOLVED, To accept the contract agreement between Buffalo Rapids Irrigation District No. 2 and the Employees of Buffalo Rapids Irrigation District No. 2. Pat presented to the Board a worksheet of employee year-end bonuses. The Board agreed that they would pay the all employees a year-end bonus equal to 2.5% of the average monthly wage of the full time employee’s times the number of months worked. On a motion made by Lance Kalfell, and seconded by Scott Sackman it was RESOLVED: The Board will pay the all employees a year-end bonus equal to 2.5% of the average monthly wage of the full time employee’s times the number of months worked. All in Favor, Motion carried. MANAGER’S REPORT: Shirley Fish Screen Project: Ray informed the Board that they have dug a trench at the Shirley pumping plant and buried electrical lines leading into the plant eliminating the electrical pole. Ray will contact WAPA again concerning the movement of the substation. Mike Laurent, the new point of contact for Hydrolox, has emailed the office concerning the letter that has not been received stating the terms of the adjustments that were made concerning the financials of the contract. Ray discussed with Mr. Laurent the possibility of engineering help from Hydrolox for a design to leave the screens in year round. Ray stated that all pipelines have been pumped out. Work is being done at Jenny’s to replace a couple of turn outs with water tight gates and pipe due to leaking. Bill Tusler will clean the lower end of the canal at Shirley and also a few drains in the area. Allen Gierke stated that they have the Terry pump pulled and it is done with repairs. They will be pulling the rest of the pumps that are scheduled for the remainder of November. Ray spoke with Mark Beatty from the Bureau of Reclamation concerning District No. 2 water rights. They are working on identifying the lands that are within the District and map all information out. They will contact District No. 2 when they have finished their preliminary review of said lands. F.E.M.A. contacted the office of District No. 2 by letter concerning the completion of all small projects. Ray has written a letter to request an extension and a change of scope of work to place large rock rip rap on both sides of all pumping plants opposed to the gabion baskets that were originally proposed. Ray presented to the Board a quote that he had obtained concerning a variable speed drive for the Fallon Relift plant. Ray will discuss the issue further with the company and review the possibility of obtaining funding through Water Smart Programs. The Board tabled the Buffalo Rapids Irrigation District No. 2 Rules and Regulations governing the distribution of water. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President