June 13, 2012 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana JUNE 13, 2012 The Second Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of June, 2012 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the May 11, 2012 Board Meeting were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for June. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $41,324.21, to cover payroll and invoices were signed. June 15th estimated payroll: $8,320.43; June estimated invoices: $25,940.82; June 30th estimated payroll: $7,062.96. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $430,026.00 with Prairie County Pool. Pat informed the Board that the annual audit was available for review. Pat also informed the members of the Board that there would be an increase of 12% for dental insurance that would be in effect July 1, 2012. The Workman’s Comp audit had also had been completed on June 6th. On a motion made by Lance Kalfell and seconded by Sackman the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: The Operating year for 2013 assessments was reviewed. After discussion and consideration the amounts for reserve accounts remained unchanged. The amount per acre will remain unchanged at $40.00 per acre. O&M=$35.00 EQUIP RESERVE=$2.00 SYSTEM REHAB=$2.00 REPAY A=$1.00 TOTAL=$40.00 Scott Sackman made a motion to accept the 2012 tax year assessments, seconded by Lance Kalfell. All in Favor Motion Carried BE IT RESOLVED, To have the $40.00 per acre for the Operating year 2013 assessments for Buffalo Rapids Irrigation District No. 2 remain unchanged. The 2012 water overage was discussed; it was decided the rate would remain unchanged for the overage fee of $14.00 per acre foot. Lance Kalfell made a motioned to accept the 2012 water overage fee, seconded by Scott Sackman. All in Favor Motion Carried BE IT RESOLVED, 2012 water overage for Buffalo Rapids District No. 2 will be a fee of $14.00 per acre foot. Shirley Fish Screen Project: Ray presented for the Board’s review the letter that was sent to Intralox by attorney Garry Bunke. The Board discussed that Buffalo Rapids District No. 2 is trying to get an extension for the Shirley Fish Screen installation and final payment from N.R.C.S. Due to unavailability of a crane and the schedule for delivering water for the irrigation season, it was not feasible to install the screens in the current year. Ray informed the Board that they had shut down the Shirley plant again during the month to patch the discharge lines that started to leak again. Ray presented to the members of the Board for their review, a quote he received from Pump and Motor Works on a refurbished motor for the Shirley and Terry plants. The Board discussed a letter received from the Bureau of Reclamation concerning the expansion of Water Shed groups and possible funding opportunities that it may provide. Ray and the Board discussed and reviewed different options that were presented for repair of the discharge lines at Terry and Shirley plant. Ray informed the members of the District No. 2 that the grant application has been submitted for the Terry Discharge Line Phase II project. The members of the Board discussed subdivision guidelines that they would like to implement into resolution for the District. Pat Davis will continue to work on material that can be brought to the Board for further review. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President