MINUTES
Of the
MEETING OF THE COMMISSIONERS
Of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana
May 10, 2011
Before the meeting could be called to order, the following nominations, elections and appointments needed to be made:
The meeting was then turned over to Scott Sackman who declared nominations open for President of the Buffalo Rapids Irrigation District No. 2. Barry Rakes was nominated by Scott Sackman. Scott Sackman made a motion that all nominations cease, and a unanimous ballot be cast for Barry Rakes.
A winning ballot was cast for Barry Rakes, and it was,
RESOLVED, that Barry Rakes be and he hereby is elected and appointed to the position of President of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2012 and/or until his successor is elected and qualified.
Mr. Rakes accepts his position.
The meeting was turned back to President Barry Rakes who declared nominations open for Vice President of the Buffalo Rapids Irrigation District No. 2 with Scott Sackman being nominated by Barry Rakes. Barry Rakes made a motion that all nominations cease, and a unanimous ballot be cast for Scott Sackman.
A unanimous ballot was cast for Scott Sackman, and it was,
RESOLVED, that Scott Sackman be and he is hereby elected to the position of Vice President of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2012 and/or until his successor is elected and qualified.
Mr. Sackman accepts his position.
Nominations were open for Secretary of the Buffalo Rapids Irrigation District No. 2 with Raymond Strasheim being nominated by Scott Sackman. Barry Rakes made a motion that all nominations cease, and a unanimous ballot be cast for Raymond Strasheim, seconded by Scott Sackman
A unanimous ballot was cast for Raymond Strasheim, and it was,
RESOLVED, that Raymond Strasheim be and he is hereby elected to the position of Secretary of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2012 and/or until his successor is elected and qualified.
Mr. Strasheim accepts his position.
Nominations were open for Treasurer of the Buffalo Rapids Irrigation District No.2 with Pat Davis being nominated by Scott Sackman. Barry Rakes made a motion that all nominations cease, and a unanimous ballot be cast for Pat Davis, seconded by Barry Rakes
A unanimous ballot was cast for Pat Davis, and it was,
RESOLVED, that Pat Davis be and he is hereby elected to the position of Treasurer of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2012 and/or until his successor is elected and qualified.
Mrs. Davis accepts her position.
Nominations and appointments were open for Commissioner of Shirley Division of the Buffalo Rapids Irrigation District No.2 with Lance Kalfell being nominated and appointed by Barry Rakes. Scott Sackman made a motion that all nominations cease, and a unanimous ballot be cast for Lance Kalfell, seconded by Barry Rakes
A unanimous ballot was cast for Lance Kalfell, and it was,
RESOLVED, that Lance Kalfell be and he is hereby elected and appointed to the position of Commissioner of Shirley Division of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2012 and/or until his successor is elected and qualified.
Lance Kalfell holds the title as Commissioner of Buffalo Rapids Irrigation District No. 2, Shirley division.
All nominations being made and accepted, the First Regular Meeting of the Members of the Buffalo Rapids Irrigation District No.2, at Terry, Prairie County, Montana, was held on the Tenth day of May, 2011, at 7:00 p.m.
There were present and participating at the meeting:
Barry Rakes
Scott Sackman
Also present and participating were: Raymond Strasheim, Secretary,
Pat Davis, Treasurer, and Allen Gierke.
President Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the April 13, 2011 Board Meeting were approved without corrections or additions, by Scott Sackman seconded by Lance Kalfell.
All in Favor. Motion Carried
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for May. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $35,212.54, to cover payroll and invoices were signed. May 15th estimated payroll: $9,136.30; May estimated invoices: $15,296.23; May 31st estimated payroll: $10,780.01. A transfer authorization form was signed to transfer $473.58 into Equipment Reserve fund account from District No. 2 fund account for the overestimated down payment for the purchase of a 200LC John Deere excavator. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $248,735.00 with Prairie County Pool at Stockman Bank. On a motion made by Scott Sackman, and seconded by Barry Rakes the treasurer’s report was approved.
Pat reviewed with the Board that they had received a loan from Stockman Bank for the purchase of the 200LC Excavator in the amount of $68,000.00. Buffalo Rapids Irrigation District No. 2 made a down payment on the excavator in the amount of $18,800.00. The District will make annual payments in July to Stockman Bank in the amount of $19,127.13 for the next three years at an interest rate of 4.450%.
Pat informed the Board that the District had received fund for the Shirley Fish Screen Project grant from the Department of Natural Resources for the amount of $27,539.06. Pat and Ray Strasheim wrote a letter to the Department of Natural Resources requesting the release of all funding due to extenuating circumstances to the Shirley Fish Screen Project.
Agenda items: Approval of Buffalo Rapids District No. 2 By-Laws, Policy and Procedure, and Employee Handbook; were tabled until next scheduled meeting.
MANAGER’S REPORT:
Ray Strasheim brought to the Boards attention a letter received that day from David Pratt, Natural Resource and Conservation Services, pertaining to a supplemental Watershed Plan modification. The original agreement was signed on July 3, 2000, and it has become necessary to modify the agreement. Whereas only one long term contract was signed using funding from the PL-566 Small Watershed Program until long term contracts were signed using American Recovery and Reinvestment Act funds. The majority of the installations have been funded by EQIP and it continues to have funding available for long term contracts and the Small Watershed Program has been terminated by Congress. The letter asked that the District close out the Watershed Project. The District would need to sign the supplement and forward it to Dick Scheetz at the local N.R.C.S. office. On a motion made by Scott Sackman and seconded by Barry Rakes it was
RESOLVED, To authorize Ray Strasheim, and Barry Rakes to sign the supplement to close out the Watershed Project.
All in Favor. Motions carried.
Pumps:
Allen Gierke was present to discuss with the Board the progress of the Pumping Plants. He stated that all the pumps are in for the upcoming water season, and that Fallon Relift is ready to go. He informed the Board that there is a small amount of work to be done at the Shirley and Terry Pumping Plants. The Fallon River pumping plant needs a rebuilt manifold, and to hook up water. Allen Gierke, Ben Benjamin, and Bruce Lantis spent a lot of time and did a lot of work to clean up and put the pumping plants back in order this spring due to high river levels and ice jams this spring. The District hired Dan Wolf, and Strad Benjamin to help put in pumps this year. It took approximately two weeks to install all of the pumps. Allen and the Board discussed the switch from oil lube system to a water lube system on the pumps and how well it is working. Allen stated that by the end of this week all pumping plants will be fully functional and ready to go.
Shirley Fish Screen Project:
Ray stated that the walkways are complete, the spray wash system is almost completed, and that they have removed the damaged piece of concrete wing wall from the plant. He informed everyone present that Mangen’s Electric had finished the installation of the new switch. He brought to the Board’s attention that he has been having difficulty getting a hold of the Lenny Duberstein, the contact person at the Bureau of Reclamation for the Shirley Fish Screen Project. Mr. Duberstein’s assistance is needed for the continuance of the Shirley Fish Screen Project. Pat contacted Ann Kulczyk from the Department of Natural Resources concerning the release of the last ten thousand dollars of the available grant money. She stated that she would need a letter explaining the need for the money at this time. Pat and Ray Strasheim constructed a letter explaining the circumstances of the ice jams, and the reconstruction of the wing wall that was damaged. Pat has also begun a Renewable Resource Emergency Grant proposal for the Department of Natural Resources for funding to repair the damage to the Shirley Pumping Plant wing wall. The grant proposal cannot be completed until engineering assistance is received from Mr. Duberstein of the Bureau of Reclamation.
Ray informed the Board that the District had received delivery of the John Deere 200LC Excavator on Monday the 25th of April. The District has also sold their old John Deere 490 Excavator for ten thousand dollars.
Ray stated that Bill Tusler has been working on the Shirley Pumping Plant in removing the damaged wing wall. He has also been working on the Shirley canals and drains.
Ray informed the Board that the crew burned ditch for about half of a day before the rains came, they will continue to burn as soon as the weather permits. They have been repairing meters and such to get ready for the upcoming water season. The new heater has been installed in the shop to replace the coal stoker.
Ray spoke with the Board about a phone call he received from Ray Sprandel. Mr. Sprandel asked if Buffalo Rapids Irrigation District No. 2 would be willing to provide heavy Equipment and operator to install some much needed culverts in a Shirley drain, Mr. Sprandel would provide the culverts. He explained to the Board that the flooding that occurs is due to inadequate size and amount of culverts that are currently installed in the drain. Area farmers currently experience flooding in their fields which makes the ground unproductive.
The Board and Allen Gierke discussed at length the repair options for the Fallon Relift discharge line. They agreed that they will have to keep pursuing the issue of repair for all pumping plant discharge lines except the Fallon River Plant.
The Board discussed the option of paying employees for vacation or comp time available. The Board decided to revisit the issue at the end of the fiscal year.
The meeting was adjourned on a motion by Scott Sackman, seconded by Barry Rakes. All in Favor. Motion Carried
ATTESTED:
________________________________ ____________________________________
Raymond Strasheim, Secretary Barry Rakes, President
Of the
MEETING OF THE COMMISSIONERS
Of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana
May 10, 2011
Before the meeting could be called to order, the following nominations, elections and appointments needed to be made:
The meeting was then turned over to Scott Sackman who declared nominations open for President of the Buffalo Rapids Irrigation District No. 2. Barry Rakes was nominated by Scott Sackman. Scott Sackman made a motion that all nominations cease, and a unanimous ballot be cast for Barry Rakes.
A winning ballot was cast for Barry Rakes, and it was,
RESOLVED, that Barry Rakes be and he hereby is elected and appointed to the position of President of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2012 and/or until his successor is elected and qualified.
Mr. Rakes accepts his position.
The meeting was turned back to President Barry Rakes who declared nominations open for Vice President of the Buffalo Rapids Irrigation District No. 2 with Scott Sackman being nominated by Barry Rakes. Barry Rakes made a motion that all nominations cease, and a unanimous ballot be cast for Scott Sackman.
A unanimous ballot was cast for Scott Sackman, and it was,
RESOLVED, that Scott Sackman be and he is hereby elected to the position of Vice President of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2012 and/or until his successor is elected and qualified.
Mr. Sackman accepts his position.
Nominations were open for Secretary of the Buffalo Rapids Irrigation District No. 2 with Raymond Strasheim being nominated by Scott Sackman. Barry Rakes made a motion that all nominations cease, and a unanimous ballot be cast for Raymond Strasheim, seconded by Scott Sackman
A unanimous ballot was cast for Raymond Strasheim, and it was,
RESOLVED, that Raymond Strasheim be and he is hereby elected to the position of Secretary of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2012 and/or until his successor is elected and qualified.
Mr. Strasheim accepts his position.
Nominations were open for Treasurer of the Buffalo Rapids Irrigation District No.2 with Pat Davis being nominated by Scott Sackman. Barry Rakes made a motion that all nominations cease, and a unanimous ballot be cast for Pat Davis, seconded by Barry Rakes
A unanimous ballot was cast for Pat Davis, and it was,
RESOLVED, that Pat Davis be and he is hereby elected to the position of Treasurer of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2012 and/or until his successor is elected and qualified.
Mrs. Davis accepts her position.
Nominations and appointments were open for Commissioner of Shirley Division of the Buffalo Rapids Irrigation District No.2 with Lance Kalfell being nominated and appointed by Barry Rakes. Scott Sackman made a motion that all nominations cease, and a unanimous ballot be cast for Lance Kalfell, seconded by Barry Rakes
A unanimous ballot was cast for Lance Kalfell, and it was,
RESOLVED, that Lance Kalfell be and he is hereby elected and appointed to the position of Commissioner of Shirley Division of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2012 and/or until his successor is elected and qualified.
Lance Kalfell holds the title as Commissioner of Buffalo Rapids Irrigation District No. 2, Shirley division.
All nominations being made and accepted, the First Regular Meeting of the Members of the Buffalo Rapids Irrigation District No.2, at Terry, Prairie County, Montana, was held on the Tenth day of May, 2011, at 7:00 p.m.
There were present and participating at the meeting:
Barry Rakes
Scott Sackman
Also present and participating were: Raymond Strasheim, Secretary,
Pat Davis, Treasurer, and Allen Gierke.
President Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the April 13, 2011 Board Meeting were approved without corrections or additions, by Scott Sackman seconded by Lance Kalfell.
All in Favor. Motion Carried
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for May. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $35,212.54, to cover payroll and invoices were signed. May 15th estimated payroll: $9,136.30; May estimated invoices: $15,296.23; May 31st estimated payroll: $10,780.01. A transfer authorization form was signed to transfer $473.58 into Equipment Reserve fund account from District No. 2 fund account for the overestimated down payment for the purchase of a 200LC John Deere excavator. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $248,735.00 with Prairie County Pool at Stockman Bank. On a motion made by Scott Sackman, and seconded by Barry Rakes the treasurer’s report was approved.
Pat reviewed with the Board that they had received a loan from Stockman Bank for the purchase of the 200LC Excavator in the amount of $68,000.00. Buffalo Rapids Irrigation District No. 2 made a down payment on the excavator in the amount of $18,800.00. The District will make annual payments in July to Stockman Bank in the amount of $19,127.13 for the next three years at an interest rate of 4.450%.
Pat informed the Board that the District had received fund for the Shirley Fish Screen Project grant from the Department of Natural Resources for the amount of $27,539.06. Pat and Ray Strasheim wrote a letter to the Department of Natural Resources requesting the release of all funding due to extenuating circumstances to the Shirley Fish Screen Project.
Agenda items: Approval of Buffalo Rapids District No. 2 By-Laws, Policy and Procedure, and Employee Handbook; were tabled until next scheduled meeting.
MANAGER’S REPORT:
Ray Strasheim brought to the Boards attention a letter received that day from David Pratt, Natural Resource and Conservation Services, pertaining to a supplemental Watershed Plan modification. The original agreement was signed on July 3, 2000, and it has become necessary to modify the agreement. Whereas only one long term contract was signed using funding from the PL-566 Small Watershed Program until long term contracts were signed using American Recovery and Reinvestment Act funds. The majority of the installations have been funded by EQIP and it continues to have funding available for long term contracts and the Small Watershed Program has been terminated by Congress. The letter asked that the District close out the Watershed Project. The District would need to sign the supplement and forward it to Dick Scheetz at the local N.R.C.S. office. On a motion made by Scott Sackman and seconded by Barry Rakes it was
RESOLVED, To authorize Ray Strasheim, and Barry Rakes to sign the supplement to close out the Watershed Project.
All in Favor. Motions carried.
Pumps:
Allen Gierke was present to discuss with the Board the progress of the Pumping Plants. He stated that all the pumps are in for the upcoming water season, and that Fallon Relift is ready to go. He informed the Board that there is a small amount of work to be done at the Shirley and Terry Pumping Plants. The Fallon River pumping plant needs a rebuilt manifold, and to hook up water. Allen Gierke, Ben Benjamin, and Bruce Lantis spent a lot of time and did a lot of work to clean up and put the pumping plants back in order this spring due to high river levels and ice jams this spring. The District hired Dan Wolf, and Strad Benjamin to help put in pumps this year. It took approximately two weeks to install all of the pumps. Allen and the Board discussed the switch from oil lube system to a water lube system on the pumps and how well it is working. Allen stated that by the end of this week all pumping plants will be fully functional and ready to go.
Shirley Fish Screen Project:
Ray stated that the walkways are complete, the spray wash system is almost completed, and that they have removed the damaged piece of concrete wing wall from the plant. He informed everyone present that Mangen’s Electric had finished the installation of the new switch. He brought to the Board’s attention that he has been having difficulty getting a hold of the Lenny Duberstein, the contact person at the Bureau of Reclamation for the Shirley Fish Screen Project. Mr. Duberstein’s assistance is needed for the continuance of the Shirley Fish Screen Project. Pat contacted Ann Kulczyk from the Department of Natural Resources concerning the release of the last ten thousand dollars of the available grant money. She stated that she would need a letter explaining the need for the money at this time. Pat and Ray Strasheim constructed a letter explaining the circumstances of the ice jams, and the reconstruction of the wing wall that was damaged. Pat has also begun a Renewable Resource Emergency Grant proposal for the Department of Natural Resources for funding to repair the damage to the Shirley Pumping Plant wing wall. The grant proposal cannot be completed until engineering assistance is received from Mr. Duberstein of the Bureau of Reclamation.
Ray informed the Board that the District had received delivery of the John Deere 200LC Excavator on Monday the 25th of April. The District has also sold their old John Deere 490 Excavator for ten thousand dollars.
Ray stated that Bill Tusler has been working on the Shirley Pumping Plant in removing the damaged wing wall. He has also been working on the Shirley canals and drains.
Ray informed the Board that the crew burned ditch for about half of a day before the rains came, they will continue to burn as soon as the weather permits. They have been repairing meters and such to get ready for the upcoming water season. The new heater has been installed in the shop to replace the coal stoker.
Ray spoke with the Board about a phone call he received from Ray Sprandel. Mr. Sprandel asked if Buffalo Rapids Irrigation District No. 2 would be willing to provide heavy Equipment and operator to install some much needed culverts in a Shirley drain, Mr. Sprandel would provide the culverts. He explained to the Board that the flooding that occurs is due to inadequate size and amount of culverts that are currently installed in the drain. Area farmers currently experience flooding in their fields which makes the ground unproductive.
The Board and Allen Gierke discussed at length the repair options for the Fallon Relift discharge line. They agreed that they will have to keep pursuing the issue of repair for all pumping plant discharge lines except the Fallon River Plant.
The Board discussed the option of paying employees for vacation or comp time available. The Board decided to revisit the issue at the end of the fiscal year.
The meeting was adjourned on a motion by Scott Sackman, seconded by Barry Rakes. All in Favor. Motion Carried
ATTESTED:
________________________________ ____________________________________
Raymond Strasheim, Secretary Barry Rakes, President
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