MINUTES
of the
MEETING OF THE COMMISSIONERS
of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana
June 07, 2010
The Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the seventh day of June, 2010 at 1:00 p.m.
There were present and participating at the meeting:
Barry Rakes
Scott Sackman
Lance Kalfell
Also present and participating were Raymond Strasheim, Secretary,
Pat Davis, Treasurer, Bill Fleckenstein and Rick Harding.
President Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the April 14, 2010 Board of Control meeting were approved by Lance Kalfell seconded by Scott Sackman.
All in Favor
Motion Carried
Minutes from the District No. 2 meeting held May 12, 2010 were approved with corrections by Scott Sackman seconded by Lance Kalfell.
All in Favor
Motion Carried
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for June. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $41,431.65, to cover payroll and invoices were signed. S.T.I.P. investment transfers were also signed to invest the remaining monthly District No. 2 cash balances.
Lance Kalfell made a motion, seconded by Scott Sackman, to approve the Treasurer’s report for District No. 2. All in Favor, Motion carried.
Pat Davis reviewed with the Board the Assurant premiums, it will going up 5 percent. She also stated that Star printing quoted a copier color is $8395.00 and $7995.00 for a black and white and Boss office $6648.00, which includes a service contract. Pat discussed with the Board OPEB Liability. Pat discussed with the Board the bills for District 1 and the bill for the PERS past employee.
Bill Fleckenstein reviewed with the Board the EQIP for District 1. He also stated that District 1 has gotten a few fittings, as of now Bill will not be ordering for District 1. Bill stated that as of now he is using the stock on hand. Bill stated that he will order for customers with the approval from Ray Strasheim. He also stated that he keeps items on hand for emergencies. He is also going to check on the pipe and fitting count and it was discussed that the materials that are jointly owned need to be split. The Board discussed to continue to have items for customers for resale.
MANAGER’S REPORT:
Ray Strasheim stated that the office has had some work done: tore out water damage in the basement, sheet rock done in the basement, gutters on building, new steps and sidewalk.
Ray stated that District 1 pickup up tools and tire machine.
Ray stated that Bruce Lantis will be paid out of the proceeds of surplus items sale, District 1 agreed to this. Dale Hubber will draw a contract.
Ray Strasheim stated that the completion form for the Canal Automation needs to be finished by Friday to DNRC, $10,000.00 remaining on grant. WWC- Scott Aspenlider will be in the office next week and the final report to DNRC needs to be in by June 30th.
Ray reviewed with the Board Lateral 3.2, a letter and a signed document needs to be sent to DNRC by Friday
Shirley pump will be on Monday the 7th, Terry water may be on Wednesday.
Ray Strasheim stated that a letter was written to NRCS asking for Advance of Contract date and funding, in the letter it was mentioned that the screens are much heavier that District 2 was told and the problem with installing. Ray mentioned that funding of $175,000.00 for Terry fish screen from Federal Fish and Wildlife.
Ray Strasheim stated that the gas cards were received from MTD, there will be no more fuel on the premises. MTD can take the Federal tax off the price at the pump and are the only business that can do that in Terry.
Barry Rakes discussed with the Board the Duane Lassle pipeline. Barry Rakes is working with NRCS.
Barry Rakes stated District No. 2 has a line of credit with Stockman Bank for $49,000.00 if needed. District No. 2 received a letter from Dale Hubber stating that they are authorized to acquire a loan if needed.
Barry Rakes stated that District No. 2 has made an agreement with District No. 1 for compensated absences in lieu of land and buildings in Terry which was drawn up by Dale Hubber. In the agreement it states that District No.1 owns Fifty-Eight and 5/10 percent and District No.2 owns Forty-One and 5/10 percent of real property located in Prairie County. The total value of land and compensated absences where proportionate to acreage in each District. The members of the Board signed the agreement. Scott Sackman motioned to accept the agreement, seconded by Lance Kalfell.
All in Favor
Motion Carried
BE IT RESOLVED,
To accept agreement between District No.1 and District No. 2 for the land and buildings owned jointly by the Districts in lieu of compensated absences owed by each District.
Barry Rakes reviewed with the Board the Union Memorandum of Understanding. Barry Rakes stated that there were just a few changes to the contract. First change was grievance going to arbitration in that event is to be done in a timely manner & expedient manner instead of fifteen days. The second change was regarding sub-contracting- not the intention to cause a reduction in hours worked or conditions or cause layoffs to employees. Third change was Managers Rights and Discipline and Discharge added to the Memorandum of Understanding.
Lance Kalfell made a motion to accept the resolutions added to the Union ratified contract and Barry Rakes will have permission to sign the final contract, seconded by Scott Sackman.
All in Favor
Motion Carried
Barry Rakes reviewed with the Board cost for employees to work on District 1 pumps. It was discussed the employee labor and mileage and a possible service agreement or a hold harmless clause. Ray Strasheim will talk with Dale Hellman on insurance. If there is change District 1 will be notified before the change. Lance Kalfell made a motion to have Ray Strasheim research what a fair and reasonable rate for work outside for District 1 or other outside work to visit with Dale Hubber and Dale Hellman and how it will be handled and if Barry Rakes agrees with that figure that will be acceptable with the Board. Seconded by Scott Sackman.
All in Favor
Motion Carried
The Board reviewed and discussed the budget but nothing was finalized.
Meeting adjourned.
Next meeting will be held on July 14, 2010, at 7:00p.m.
There being no further business to be considered, and no objection, the said meeting of the Commissioners of the Buffalo Rapids Irrigation District No. 2 adjourned.
ATTESTED:
________________________________ ____________________________________
Raymond Strasheim, Secretary Barry Rakes, President
of the
MEETING OF THE COMMISSIONERS
of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana
June 07, 2010
The Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the seventh day of June, 2010 at 1:00 p.m.
There were present and participating at the meeting:
Barry Rakes
Scott Sackman
Lance Kalfell
Also present and participating were Raymond Strasheim, Secretary,
Pat Davis, Treasurer, Bill Fleckenstein and Rick Harding.
President Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the April 14, 2010 Board of Control meeting were approved by Lance Kalfell seconded by Scott Sackman.
All in Favor
Motion Carried
Minutes from the District No. 2 meeting held May 12, 2010 were approved with corrections by Scott Sackman seconded by Lance Kalfell.
All in Favor
Motion Carried
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for June. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $41,431.65, to cover payroll and invoices were signed. S.T.I.P. investment transfers were also signed to invest the remaining monthly District No. 2 cash balances.
Lance Kalfell made a motion, seconded by Scott Sackman, to approve the Treasurer’s report for District No. 2. All in Favor, Motion carried.
Pat Davis reviewed with the Board the Assurant premiums, it will going up 5 percent. She also stated that Star printing quoted a copier color is $8395.00 and $7995.00 for a black and white and Boss office $6648.00, which includes a service contract. Pat discussed with the Board OPEB Liability. Pat discussed with the Board the bills for District 1 and the bill for the PERS past employee.
Bill Fleckenstein reviewed with the Board the EQIP for District 1. He also stated that District 1 has gotten a few fittings, as of now Bill will not be ordering for District 1. Bill stated that as of now he is using the stock on hand. Bill stated that he will order for customers with the approval from Ray Strasheim. He also stated that he keeps items on hand for emergencies. He is also going to check on the pipe and fitting count and it was discussed that the materials that are jointly owned need to be split. The Board discussed to continue to have items for customers for resale.
MANAGER’S REPORT:
Ray Strasheim stated that the office has had some work done: tore out water damage in the basement, sheet rock done in the basement, gutters on building, new steps and sidewalk.
Ray stated that District 1 pickup up tools and tire machine.
Ray stated that Bruce Lantis will be paid out of the proceeds of surplus items sale, District 1 agreed to this. Dale Hubber will draw a contract.
Ray Strasheim stated that the completion form for the Canal Automation needs to be finished by Friday to DNRC, $10,000.00 remaining on grant. WWC- Scott Aspenlider will be in the office next week and the final report to DNRC needs to be in by June 30th.
Ray reviewed with the Board Lateral 3.2, a letter and a signed document needs to be sent to DNRC by Friday
Shirley pump will be on Monday the 7th, Terry water may be on Wednesday.
Ray Strasheim stated that a letter was written to NRCS asking for Advance of Contract date and funding, in the letter it was mentioned that the screens are much heavier that District 2 was told and the problem with installing. Ray mentioned that funding of $175,000.00 for Terry fish screen from Federal Fish and Wildlife.
Ray Strasheim stated that the gas cards were received from MTD, there will be no more fuel on the premises. MTD can take the Federal tax off the price at the pump and are the only business that can do that in Terry.
Barry Rakes discussed with the Board the Duane Lassle pipeline. Barry Rakes is working with NRCS.
Barry Rakes stated District No. 2 has a line of credit with Stockman Bank for $49,000.00 if needed. District No. 2 received a letter from Dale Hubber stating that they are authorized to acquire a loan if needed.
Barry Rakes stated that District No. 2 has made an agreement with District No. 1 for compensated absences in lieu of land and buildings in Terry which was drawn up by Dale Hubber. In the agreement it states that District No.1 owns Fifty-Eight and 5/10 percent and District No.2 owns Forty-One and 5/10 percent of real property located in Prairie County. The total value of land and compensated absences where proportionate to acreage in each District. The members of the Board signed the agreement. Scott Sackman motioned to accept the agreement, seconded by Lance Kalfell.
All in Favor
Motion Carried
BE IT RESOLVED,
To accept agreement between District No.1 and District No. 2 for the land and buildings owned jointly by the Districts in lieu of compensated absences owed by each District.
Barry Rakes reviewed with the Board the Union Memorandum of Understanding. Barry Rakes stated that there were just a few changes to the contract. First change was grievance going to arbitration in that event is to be done in a timely manner & expedient manner instead of fifteen days. The second change was regarding sub-contracting- not the intention to cause a reduction in hours worked or conditions or cause layoffs to employees. Third change was Managers Rights and Discipline and Discharge added to the Memorandum of Understanding.
Lance Kalfell made a motion to accept the resolutions added to the Union ratified contract and Barry Rakes will have permission to sign the final contract, seconded by Scott Sackman.
All in Favor
Motion Carried
Barry Rakes reviewed with the Board cost for employees to work on District 1 pumps. It was discussed the employee labor and mileage and a possible service agreement or a hold harmless clause. Ray Strasheim will talk with Dale Hellman on insurance. If there is change District 1 will be notified before the change. Lance Kalfell made a motion to have Ray Strasheim research what a fair and reasonable rate for work outside for District 1 or other outside work to visit with Dale Hubber and Dale Hellman and how it will be handled and if Barry Rakes agrees with that figure that will be acceptable with the Board. Seconded by Scott Sackman.
All in Favor
Motion Carried
The Board reviewed and discussed the budget but nothing was finalized.
Meeting adjourned.
Next meeting will be held on July 14, 2010, at 7:00p.m.
There being no further business to be considered, and no objection, the said meeting of the Commissioners of the Buffalo Rapids Irrigation District No. 2 adjourned.
ATTESTED:
________________________________ ____________________________________
Raymond Strasheim, Secretary Barry Rakes, President
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