MINUTES
of the
MEETING OF THE COMMISSIONERS
of the
BUFFALO RAPIDS BOARD OF CONTROL
Terry, Montana
March 11, 2009
The Eleventh Regular Meeting of the members of the Buffalo Rapids Project Board of Control, at Terry, Prairie County, Montana, was held on the Eleventh day of March, 2009, at 3:00p.m.
There were present and participating at the meeting:
Ray Roethle
Jim Finneman
James Whitmer
Brian Wittmayer
Ray Strasheim
Barry Rakes
Clark Cameron
Also present and participating were David Schwarz, Secretary, and Pat Davis, Assistant Secretary, and Machine Shop foreman Allen Gierke, employees Tanner Schillinger, John Weaver and Bill Fleckenstein.
President Roethle called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Roethle announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the February 10, 2009 meeting were approved without correction.
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for March. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds to cover payroll and invoices were signed. S.T.I.P. investment transfers were also signed to invest the remaining monthly District I and District II cash balances.
Brian Wittmayer made a motion, seconded by Ray Roethle, to approve the Treasurer’s report and the transfer of $42,466.49 for District I. Jim Finneman made a motion, seconded by Ray Strasheim, that the Treasurer’s report and the transfer of $28,887.87 for District II be approved. Motions carried.
Pat also reported to the Board that there was to be a 10.5% increase in the cost of the premium for health insurance through Associated Employers Group Benefit Plan effective April 1, 2009. On a motion made by Barry Rakes and seconded by Brian Whittmayer, it was
RESOLVED, That the health insurance increase of 10.5% would be covered by Buffalo Rapids Board of Control.
Motions carried. Mr. Jim Finneman abstained.
Pat informed the Board that she had tried repeatedly to contact Railroad Management Systems concerning the invoices for the crossing agreements for Burlington Northern Railroad. Her calls were not returned. The Board agreed not to pay the invoices at this time and that Dave would write Burlington Northern Railroad concerning the issue.
The Board was informed by Pat Davis that a petition for nomination had been put in by Mr. Scott Sackman for the District II, Terry Division Board of Commissioner. Mr. Ray Strasheim will not run another term for this position.
Pat asked for the Boards opinion if they would like an associate from Paul Strom & Associates auditing services present at the April board meeting. They agreed that they would like someone present to field any questions that they might have.
MANAGER’S REPORT:
Allen stated that they had two of the pumps from Lower Yellowstone Irrigation Project done and are completing about one a week. The crew has the valve in Glendive 1 left to complete, and some electrical work at the Fallon Relift. He reported that they seem to be right on schedule for the year. Allen attended a balancing school in Mesa, Arizona, in February for some further education. Allen also extended an invitation to all Board members to visit the machine shop at any time.
Dave informed the members of the Board that they may need to use some system rehab money to help complete the fish screening project. Dave has put in a waiver to extend the project for another year. The drawings for the project are about ninety-five percent complete. The price for the Shirley fish screening project is now about three hundred and fourteen thousand dollars. Dave has a few concerns about the design of the concrete and will discuss it further with the design engineers.
The crew is working in the shop doing maintenance and repairs on heavy equipment and vehicles. They are also pouring turn outs and getting ready for the pipeline projects in the Spring.
Dave spoke with the Board about the economic stimulus money that they had put in for. Buffalo Rapids has made the first cut on the nationwide competition for the money available. If the Irrigation Project received any funds it would go to help support sprinkler conversion projects within Buffalo Rapids boundaries.
The Board discussed the projected fuel prices for the upcoming year. It was decided to look into contracting fuel for Buffalo Rapids.
Next meeting will be held on April 08, 2009, at 8:00p.m.
There being no further business to be considered, and no objection, the said meeting of the Commissioners of the Buffalo Rapids Project Board of Control adjourned.
ATTESTED:
________________________________ ____________________________________
David J. Schwarz, Secretary Ray Roethle, President
of the
MEETING OF THE COMMISSIONERS
of the
BUFFALO RAPIDS BOARD OF CONTROL
Terry, Montana
March 11, 2009
The Eleventh Regular Meeting of the members of the Buffalo Rapids Project Board of Control, at Terry, Prairie County, Montana, was held on the Eleventh day of March, 2009, at 3:00p.m.
There were present and participating at the meeting:
Ray Roethle
Jim Finneman
James Whitmer
Brian Wittmayer
Ray Strasheim
Barry Rakes
Clark Cameron
Also present and participating were David Schwarz, Secretary, and Pat Davis, Assistant Secretary, and Machine Shop foreman Allen Gierke, employees Tanner Schillinger, John Weaver and Bill Fleckenstein.
President Roethle called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Roethle announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the February 10, 2009 meeting were approved without correction.
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for March. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds to cover payroll and invoices were signed. S.T.I.P. investment transfers were also signed to invest the remaining monthly District I and District II cash balances.
Brian Wittmayer made a motion, seconded by Ray Roethle, to approve the Treasurer’s report and the transfer of $42,466.49 for District I. Jim Finneman made a motion, seconded by Ray Strasheim, that the Treasurer’s report and the transfer of $28,887.87 for District II be approved. Motions carried.
Pat also reported to the Board that there was to be a 10.5% increase in the cost of the premium for health insurance through Associated Employers Group Benefit Plan effective April 1, 2009. On a motion made by Barry Rakes and seconded by Brian Whittmayer, it was
RESOLVED, That the health insurance increase of 10.5% would be covered by Buffalo Rapids Board of Control.
Motions carried. Mr. Jim Finneman abstained.
Pat informed the Board that she had tried repeatedly to contact Railroad Management Systems concerning the invoices for the crossing agreements for Burlington Northern Railroad. Her calls were not returned. The Board agreed not to pay the invoices at this time and that Dave would write Burlington Northern Railroad concerning the issue.
The Board was informed by Pat Davis that a petition for nomination had been put in by Mr. Scott Sackman for the District II, Terry Division Board of Commissioner. Mr. Ray Strasheim will not run another term for this position.
Pat asked for the Boards opinion if they would like an associate from Paul Strom & Associates auditing services present at the April board meeting. They agreed that they would like someone present to field any questions that they might have.
MANAGER’S REPORT:
Allen stated that they had two of the pumps from Lower Yellowstone Irrigation Project done and are completing about one a week. The crew has the valve in Glendive 1 left to complete, and some electrical work at the Fallon Relift. He reported that they seem to be right on schedule for the year. Allen attended a balancing school in Mesa, Arizona, in February for some further education. Allen also extended an invitation to all Board members to visit the machine shop at any time.
Dave informed the members of the Board that they may need to use some system rehab money to help complete the fish screening project. Dave has put in a waiver to extend the project for another year. The drawings for the project are about ninety-five percent complete. The price for the Shirley fish screening project is now about three hundred and fourteen thousand dollars. Dave has a few concerns about the design of the concrete and will discuss it further with the design engineers.
The crew is working in the shop doing maintenance and repairs on heavy equipment and vehicles. They are also pouring turn outs and getting ready for the pipeline projects in the Spring.
Dave spoke with the Board about the economic stimulus money that they had put in for. Buffalo Rapids has made the first cut on the nationwide competition for the money available. If the Irrigation Project received any funds it would go to help support sprinkler conversion projects within Buffalo Rapids boundaries.
The Board discussed the projected fuel prices for the upcoming year. It was decided to look into contracting fuel for Buffalo Rapids.
Next meeting will be held on April 08, 2009, at 8:00p.m.
There being no further business to be considered, and no objection, the said meeting of the Commissioners of the Buffalo Rapids Project Board of Control adjourned.
ATTESTED:
________________________________ ____________________________________
David J. Schwarz, Secretary Ray Roethle, President
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