MINUTES
Of the
MEETING OF THE COMMISSIONERS
Of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana
May 8, 2024
Before the meeting could be called to order, the following nominations, elections and appointments needed to be made:
At 6:53 p.m., the meeting was turned over to Lance Kalfell. Jessica Schott announced that notice had been given that only one candidate had filed a Declaration for Nomination for the Terry Division Commissioner position, and thereby the election had been canceled. Ms. Schott proposed that Jackson Dion be elected by acclamation in accordance with Sections 13-1-502 and 85-7-1702 of the Montana Code Annotated. Lance Kalfell made a motion to declare Jackson Dion’s election by acclamation, seconded by Barry Rakes. At 6:55 p.m., a unanimous ballot was cast for Jackson Dion, and it was,
RESOLVED, that Jackson Dion be and is hereby elected and appointed to the position of Commissioner of Terry Division of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in April of 2027 and/or until his successor is elected and qualified.
Mr. Dion accepts his position.
Lance Kalfell then declared nominations or appointments open for President of the Buffalo Rapids Irrigation District No. 2. Barry Rakes was nominated by Jackson Dion. At 6:56 p.m., Jackson Dion made a motion, seconded by Lance Kalfell, that all nominations cease, and a unanimous ballot be cast for Barry Rakes.
A unanimous ballot was cast for Barry Rakes, and it was,
RESOLVED, that Barry Rakes be and is hereby elected and appointed to the position of President of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in April of 2025, and/or until his successor is elected and qualified.
Mr. Rakes accepts his position.
At 6:57 p.m., the meeting was turned back to President Barry Rakes. President Barry Rakes declared nominations open for Vice President of the Buffalo Rapids Irrigation District No. 2 with Jackson Dion being nominated by Lance Kalfell. At 6:59 p.m., Lance Kalfell made a motion, seconded by Barry Rakes, that all nominations cease, and a unanimous ballot be cast for Jackson Dion.
A unanimous ballot was cast for Jackson Dion, and it was,
RESOLVED,
that Jackson Dion be and is hereby elected and appointed to the position of
Vice President of the Buffalo Rapids Irrigation District No. 2, to hold office
until the twelfth regular meeting to be held in April of 2025, and/or until his
successor is elected and qualified.
Mr. Dion accepts his position.
Nominations were then open for Secretary of the Buffalo Rapids Irrigation District No. 2 with Tim Kortum being nominated by Lance Kalfell. At 7:00 p.m., Lance Kalfell made a motion, seconded by Barry Rakes, that all nominations cease, and a unanimous ballot be cast for Tim Kortum.
A unanimous ballot was cast for Tim Kortum, and it was,
RESOLVED, that Tim Kortum be and is hereby elected to the position of Secretary of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in April of 2025, and/or until his successor is elected and qualified.
Mr. Kortum accepts his position.
President Barry Rakes then announced that nominations were open for Treasurer of the Buffalo Rapids Irrigation District No. 2, with Jessica Schott being nominated by Jackson Dion. At 7:02 p.m., Jackson Dion made a motion, seconded by Lance Kalfell, that all nominations cease, and a unanimous ballot be cast for Jessica Schott.
A unanimous ballot was cast for Jessica Schott, and it was,
RESOLVED, that Jessica Schott be and is hereby elected to the position of Treasurer of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in April of 2025, and/or until her successor is elected and qualified.
Ms. Schott accepts her position.
All nominations being made and accepted, the First Regular Meeting of the Members of the Buffalo Rapids Irrigation District No. 2, at Terry, Prairie County, Montana, was called to order, held on the 8th day of May, 2024, at 7:03 p.m.
There were present and
participating at the meeting:
Barry Rakes
Jackson Dion
Lance Kalfell
Also present and participating were: Tim Kortum, Manager, and Jessica Schott, Treasurer.
President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the April 12, 2024, Board Meeting, were approved without corrections and, or additions, on a motion made by Jackson Dion, seconded by Lance Kalfell at 7:04 p.m. All in Favor. Motion Carried.
The Minutes and Resolution from the April 22, 2024, Special Board Meeting, were approved without corrections and, or additions, on a motion made by Jackson Dion, seconded by Lance Kalfell at 7:05 p.m. All in Favor. Motion Carried
FINANCIAL REPORT:
Jessica Schott presented current budget figures which included payroll and expenditures through May to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $82,507.39, to cover payroll and invoices were signed at 7:18 p.m. May 15th estimated payroll: $17,055.39; May total invoices $47,372.18; May 31st estimated payroll: $18,079.82. An investment transfer was signed to invest the remaining monthly District No. 2 cash balances in the amount of $176,004.28 with the Prairie County Investment Pool. Warrant numbers from April 14, 2024 to May 9, 2024 range from 28270 to 28325.
The treasurer's report was approved at 7:22 p.m. on a motion made by Jackson Dion, seconded by Lance Kalfell. All in Favor. Motion Carried.
MANAGER’S REPORT:
Mr. Tim Kortum informed all present that construction would soon be complete on the Lateral 1.6 Pipeline, with the last fitting arriving later this week to connect the end of the new pipeline to the existing pipeline. Mr. Kortum stated that there was quite a bit of cleanup work to be done, but the construction portion would be complete so the entire Terry Division could be turned on for water delivery.
Mr. Kortum reported that he had reached out to RDO Equipment for a price estimate for the repairs to the 200LC Excavator’s swing bearing, and it was quoted at $23,000-$25,000, not including the freight to and from North Dakota. Mr. Kortum stated that One Schott Mobile Service and Repair could make the repairs for less when the weather clears up.
Tim Kortum then explained to the Buffalo Rapids Irrigation District No. 2 Board that there was a wiring issue on the No. 1 pump at Fallon River that caused substantial damage to the motor upon startup when the bearing came out of the top. The motor was pulled and taken to Prairie Pump and Machine in Bowman, ND. No price estimate for the damages is available yet due to Prairie Pump still being in the process of finding replacement parts. Mr. Kortum also mentioned that the pump had been pulled and it was determined there was no damage to the actual pump. In the meantime, there is a spare motor that can be installed and used for a short time.
Mr. Tim Kortum then informed all present that the discharge line at the Fallon Relift was leaking substantially, and Josh and Allen would be going in tomorrow to assess/find the leak and make repairs if possible.
There was then some discussion about upcoming needs and plans of the District. Mr. Tim Kortum explained that he would need to build a road on the back side of the Shirley main canal to prepare for the canal lining project. Mr. Kortum stated he would work on that over the summer if the 200LC is repaired in time.
The upcoming need that was discussed is a lowboy trailer that will fit the 200LC excavator. Tim Kortum explained that the tail on the District’s lowboy trailer fell off when transporting the rig mats from Plevna. Mr. Kortum stated he would be watching for a trailer that would suit the District’s needs.
Jessica Schott briefly updated the Board on the status of the grant funds reimbursement by stating that both reimbursement/draws had been received from the Phase II DNRC RRG grant, and the reimbursement/draws from the ARPA grant should be coming in the mail soon.
The meeting was adjourned at 7:47
p.m. on a motion by Lance Kalfell, seconded by Jackson Dion. All in Favor. Motion Carried.
ATTESTED:
________________________________ ____________________________________
Tim Kortum,
Secretary Barry Rakes, President
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