MINUTES
Of the
MEETING OF THE COMMISSIONERS
Of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana
January 12, 2022
The Ninth Regular
Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at
Terry, Prairie County, Montana, was held on the Twelfth day of January, 2022 at
1:30 p.m.
There were present and
participating at the meeting:
Barry Rakes
Lance Kalfell
Jackson Dion
Also present and participating were: Tim
Kortum, Secretary; and Pat Davis, Treasurer.
President
Barry Rakes called the meeting to order, stating that all necessary and
advisable business be conducted during this time and that notice had been
received by each Board Member.
Thereupon,
President Barry Rakes announced that legal notice had been given and a quorum was
present so that the meeting was legally and lawfully ready to transact
business.
The
Minutes and Resolution from the December 13, 2021, Board Meeting, were approved
without corrections and, or additions, by Lance Kalfell, seconded by Jackson
Dion. All in Favor. Motion Carried
FINANCIAL
REPORT:
Pat
Davis presented current budget figures which included payroll and expenditures through
January to all Board members for their review.
A list of invoices to be paid was submitted and forms for the Prairie County
Treasurer to transfer funds in the amount of $88,609.70, to cover payroll and
invoices were signed. January 15th estimated payroll: $14,031.92, January
estimated invoices $59,538.38, January 31st estimated payroll: $15,039.40. Investment transfer was signed to invest the
remaining monthly District No. 2 cash balances in the amount of $577,720.39 with
Prairie County Pool. In addition a transfers authorization sheet was signed
for the the purchase of a Summit Big Gap Lathe in the amount of $26,150.00 from
Equip & Emergency Reserve account, and $16,627.42 from System Rehab Reserve
Account, for the Stockman Loan #234005420 final payment. Warrant
numbers from December 15, 2021, to January 13, 2022 range from 26748-26804.
Pat informed the members of the Board
that all necessary reports, Employee IRS Documents, and District No. 2 IRS
filing have been completed for the fiscal year ending December 31, 2021. She also presented the 2021 completed inventory
for Buffalo Rapids Irrigation District No. 2.
A Petition for Nomination was given to the Fallon Division Commissioner
for the upcoming term. Pat informed and
presented the worksheets to the members of the Board, of the estimated annual
carry over for the 2021 operating year. On
a motion made by Lance Kalfell and seconded by Jackson Dion it was
RESOLVED,
To transfer $20,515.85 from
System Rehab reserve account into District 2 Cash O & M to reflect the estimated
2021 net loss.
All in favor. Motion carried
A 2022 budget was presented to
the Board for approval. After some
discussion the budget was approved by the Buffalo Rapids Irrigation District
No. 2 Board of Commissioners. On a
motion made by Lance Kalfell and seconded by Jackson Dion it was RESOLVED,
That the 2022 Budget be approved.
All in Favor. Motion carried.
Tim presented to the Board
documentation on a Summit Big Gap lathe that he found that would fit the needs
of the District. After some discussion
the purchase was approved by the Buffalo Rapids Irrigation District No. 2 Board
of Commissioners. On a motion made by Lance
Kalfell and seconded by Jackson Dion it was RESOLVED,
To purchase the Summit Big Gap Lathe, for the amount of $26,150.00. Funds will be Transferred from Equipment &
Emergency Reserve Account for the purchase.
All in Favor. Motion carried.
Pat
Davis spoke with the members of the Board about the upcoming annual
meeting. Everyone present agreed that
the February meeting and the Annual meeting will be held on February 14, 2022
at 1:00 p.m. and 2:00 p.m.. Notices will
be mailed out to all producers in early February. The treasurer's report was approved on a
motion by Lance Kalfell, seconded by Jackson Dion. All in Favor.
Motion Carried.
Pat
Davis submitted her resignation to the Board.
She will help in the office when time permits with her new employment,
until a suitable replacement can be hired.
MANAGER’S REPORT:
Mr. Kortum stated to the members of
the Board that he had purchased the materials for the Lateral 1.6 Pipeline
Project through Agri Industries. He had spoken
to Mr. Aspenlieder, of Performance Engineering, and Mr. Aspenlieder stated that
he would help Tim with the duties involved with the grants in the upcoming
months.
Tim reported to the members of the
Buffalo Rapids Irrigation District No. 2 Board that they have taken the
machining needs of the District to Mindt Machine Company in Glendive. Tim stated to the Board that with the
purchase of the new lathe, they will no longer need to go outside of Buffalo
Rapids Irrigation District No. 2 for repairs.
The Board discussed the need of a machine shop in the area, due to
businesses closing that had performed those duties.
Tim Kortum informed the members of
the Buffalo Rapids Irrigation District No. 2 Board that Scott Aspenlieder of
Performance Engineering has submitted an application for Lateral 1.6 Pipeline
Phase #3 with the DNRC. The Lateral 5.3
Pipeline Project application did not receive funding and Mr. Aspenlieder
advised that they go in the direction of finalizing the Lateral 1.6 Pipeline
Project instead.
Mr. Kortum spoke with the Board of
Commissioners that he wants to line a portion of the canal that would be
approximately 600 feet in the Shirley Division that would be an extension of
the Jenny Reach Canal Lining Project.
That area of the canal caused almost catastrophic problems last year,
and he advised the Board that it needs to be taken care of immediately. Tim will look into the cost of the fabric for
the lining of the canal.
The meeting was adjourned on a
motion by Jackson Dion, seconded by Lance Kalfell. All in Favor. Motion Carried.
ATTESTED:
________________________________ ____________________________________
Tim Kortum,
Secretary Barry Rakes, President
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