January 13, 2021 District No. 2 Meeting Minutes

 

MINUTES

Of the

MEETING OF THE COMMISSIONERS

Of the

BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2

Terry, Montana

January 13, 2021 

The Ninth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the Thirteenth day of January, 2020 at 1:30 p.m. 

            There were present and participating at the meeting: 

Barry Rakes

Lance Kalfell

Scott Sackman 

Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer.

 

            President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.

 

            Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.

 

            The Minutes & Resolutions from the December 09, 2020, Board Meetings, were approved without corrections and, or additions, by Scott Sackman, seconded by Lance Kalfell.  All in Favor.  Motion Carried           

            FINANCIAL REPORT: 

            Pat Davis presented current budget figures which included payroll and expenditures through January to all Board members for their review.  A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $63,914.23, to cover payroll and invoices were signed. January 15^th estimated payroll: $12,954.80, January estimated invoices $38,846.39, January 31^st estimated payroll: $12,113.04.  Investment transfer was signed to invest the remaining monthly District No. 2 cash balances in the amount of $558,034.07 with Prairie County Pool.  Warrant numbers from December 11, 2020 to January 14, 2021 range from 26119 to 26181.  Pat informed the members of the Board that all necessary reports and IRS filing have been completed for the fiscal year ending December 31, 2020.  A Petition for Nomination was given to the Terry Division Commissioner for the upcoming term.  Pat informed the members of the Board of the estimated annual carry over for the 2020 operating year.  On a motion made by Lance Kalfell and seconded by Scott Sackman it was

RESOLVED,

To transfer $31,200.88 from System Rehab reserve account into District 2 Cash O & M to reflect the estimated 2020 net loss.   

All in favor.  Motion carried 

A 2021 budget was presented to the Board for approval.  After some discussion the budget was approved by the Buffalo Rapids Irrigation District No. 2 Board of Commissioners.  On a motion made by Lance Kalfell and seconded by Scott Sackman it was RESOLVED,

That the 2021 Budget be approved.

All in Favor.  Motion carried. 

            Pat Davis spoke with the members of the Board about the upcoming annual meeting.  Everyone present agreed that the February meeting and the Annual meeting will be held on February 10, 2020 at 1:00 p.m. and 2:00 p.m..  Pat will mail out notice to all producers in early February.  The treasurer's report was approved on a motion by Lance Kalfell, seconded by Scott Sackman.  All in Favor.  Motion Carried. 

MANAGER’S REPORT: 

            Mr. Tim Kortum and Mitch Young, Attorney representing the District, were present at the Prairie County District Courthouse on December 16, 2020,  for a hearing concerning the excavation of US Drain 49-10-I.  No updates on the ongoing case since that date. 

 

            Mr. Tim Kortum informed all present that all pumps are completed with repairs and ready to go in as weather permits in preparation for the upcoming water season.  The crew has been building new metal walkways for the pumping plants and preparing them for installation this year.  Mr. Tusler has been cleaning drains in the District where it is needed. 

 

            Tim spoke with Prairie Mountain Electric and they informed him that they are still diagnosing the motor that was taken in for repairs.

 

            Tim updated the members of the Board that he is still searching for an electrician to work on the pumping plants to perform some routine maintenance.

 

Tim stated to the members of the Board that Mr. Lantis had spoken with a crane company that was working locally, and they would be willing and able to lift the steel structure out of the bay at the Shirley Pumping Plant that was installed for the fish screens, while in the area.

 

            The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor.  Motion Carried. 

            ATTESTED: 

________________________________                    ____________________________________

Tim Kortum, Secretary                                                                       Barry Rakes, President