MINUTES
Of the
MEETING
OF THE COMMISSIONERS
Of the
BUFFALO
RAPIDS IRRIGATION DISTRICT NO. 2
Terry,
Montana
May 13,
2020
Before the meeting could be called to order, the following nominations, elections and appointments needed to be made:
The meeting was then turned over to Scott Sackman who declared nominations or appointments open for President of the Buffalo Rapids Irrigation District No. 2. Barry Rakes was nominated by Lance Kalfell. Lance Kalfell made a motion, seconded by Scott Sackman, that all nominations cease, and a unanimous ballot be cast for Barry Rakes.
A unanimous ballot was cast for Barry Rakes, and it was,
RESOLVED,
that Barry Rakes be and he hereby is elected and appointed to the position of
President of the Buffalo Rapids Irrigation District No. 2, to hold office until
the twelfth regular meeting to be held in May of 2021 and/or until his successor
is elected and qualified.
Mr.
Rakes accepts his position.
The
meeting was turned back to President Barry Rakes. President Barry Rakes declared nominations
open for Vice President of the Buffalo Rapids Irrigation District No. 2 with
Scott Sackman being nominated by Lance Kalfell.
Lance Kalfell made a motion, seconded by Barry Rakes, that all
nominations cease, and a unanimous ballot be cast for Scott Sackman.
A
unanimous ballot was cast for Scott Sackman, and it was,
RESOLVED,
that Scott Sackman be and he is hereby elected to the position of Vice
President of the Buffalo Rapids Irrigation District No. 2, to hold office until
the twelfth regular meeting to be held in May of 2021 and/or until his
successor is elected and qualified.
Mr. Sackman accepts his position.
Nominations
were open for Secretary of the Buffalo Rapids Irrigation District No. 2 with
Tim Kortum being nominated by Scott Sackman.
Scott Sackman made a motion, seconded by Lance Kalfell, that all nominations
cease, and a unanimous ballot be cast for Tim Kortum.
A
unanimous ballot was cast for Tim Kortum, and it was,
RESOLVED,
that Tim Kortum be and he is hereby elected to the position of Secretary of the
Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth
regular meeting to be held in May of 2021 and/or until his successor is elected
and qualified.
Mr.
Kortum accepts his position.
Nominations were open for Treasurer of
the Buffalo Rapids Irrigation District No.2 with Pat Davis being nominated by Lance
Kalfell. Lance Kalfell made a motion,
seconded by Scott Sackman, that all nominations cease, and a unanimous ballot
be cast for Pat Davis.
A
unanimous ballot was cast for Pat Davis, and it was,
RESOLVED,
that Pat Davis be and she is hereby elected to the position of Treasurer of the
Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth
regular meeting to be held in May of 2021 and/or until her successor is elected
and qualified.
Mrs.
Davis accepts her position.
Barry
Rakes declared nominations or appointments open for Commissioner of Shirley
Division of the Buffalo Rapids Irrigation District No.2 with Lance Kalfell
being nominated and/or appointed by Scott Sackman. Scott Sackman made a motion that all
nominations cease, seconded Barry Rakes, and a unanimous ballot be cast for Lance
Kalfell. Mr. Lance Kalfell's commission
was uncontested by any other opponent for the three-year term.
A
unanimous ballot was cast for Lance Kalfell, and it was,
RESOLVED,
that Lance Kalfell be and he is hereby elected and appointed to the position of
Commissioner of Shirley Division of the Buffalo Rapids Irrigation District No.
2, to hold office until the twelfth regular meeting to be held in May of 2023
and/or until his successor is elected and qualified.
Mr. Kalfell accepts his position.
All
nominations being made and accepted, the First Regular Meeting of the Members
of the Buffalo Rapids Irrigation District No.2, at Terry, Prairie County, Montana,
was called to order, held on the 14th day of May, 2019, at 7:00 p.m.
The First Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the Thirteenth day of May, 2020 at 7:00 p.m.
There
were present and participating at the meeting:
Barry
Rakes
Lance
Kalfell
Scott
Sackman
Also
present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer.
President Barry Rakes called the meeting
to order, stating that all necessary and advisable business be conducted during
this time and that notice had been received by each Board Member.
Thereupon, President Barry Rakes
announced that legal notice had been given and a quorum was present so that the
meeting was legally and lawfully ready to transact business.
The Minutes from the April 13, 2020 Board
Meeting, were approved without corrections and, or additions, by Lance Kalfell,
seconded by Scott Sackman.
All in
Favor. Motion Carried
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures through May to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $51,841.78 to cover payroll and invoices were signed. May 15th estimated payroll: $16,250.71 May estimated invoices $22,363.39, May 31st estimated payroll: $13,227.68. Investment transfer was signed to invest the remaining monthly District No. 2 cash balances in the amount of $388,044.94 with Prairie County Pool. . In addition a transfer authorization sheet was signed in the amount of $1,692.00 to transfer funds from System Rehab Reserve account to District 2 Cash O & M-other, for expenses incurred for the Shirley Main Canal Lining Rehabilitation Project. Warrant numbers from April 14, 2020 to May 14, 2020 range from 25691 to 25750.
Pat also informed the members of the Board that the on-site audit, conducted by Strom & Associates, P.C., was completed. The complete audit report will be completed within the next month for their review. The treasurer's report was approved on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried.
MANAGER’S REPORT:
Manager, Tim Kortum, presented to the Board of Buffalo Rapids Irrigation District No. 2 a Project Use Power(PUP) contract from the U. S. Bureau of Reclamation for signature. On a motion made by Lance Kalfell and seconded by Barry Rakes it was resolved to accept the terms of the Project Use Power(PUP) contracted between the U. S. Bureau of Reclamation and Buffalo Rapids Irrigation District No. 2.
All in Favor. Motion Carried.
The contract stated , not in its entirety, the rate for energy will remain 2.5 mills/kWh, with the subject of ability to pay, and the term of the contract will renewed until December 31, 2050 (30 years). Full details of the contract can be viewed on file. President, Barry Rakes, and Board Secretary/Manager, Tim Kortum, signed the contract. The contract will be sent for the remaining signatures of all entities involved and a completed copy will be mailed to the District No. 2 office.
Mr. Tim Kortum updated all Board Members that all pumping plants in all Divisions were up and running for the water season. Tim reported that they had one motor at the Fallon River Pumping Plant go down, and they will have to send it in for repairs, a spare motor has been installed. A motor at the Terry Pumping Plant will be taken out and replaced due to vibration, a spare motor will be installed as soon as possible. The motor for the Terry Pumping Plant will also be sent in for repairs. Tim also reported that they have completed the work on the Shirley Main Canal Lining Rehabilitation Project, and the extra labor crew will be done this week.
Mr. Tim Kortum presented for the Buffalo Rapids Irrigation District Board's review a copy of proposed revised abstracts from the Bureau of Reclamation and water rights attorney, Abigail Brown, of ARB Law. The Bureau of Reclamation recommended consolidating the water right for each project so the District will combine all claims into one, rather than have separate claims for each purpose. The water right then has a purpose of use for water allotment for multiple use to also include lawn & garden, and stock. They will then withdraw stock claims 40799, 40800, & 40801. After much discussion, the members of the Buffalo Rapids Irrigation District No. 2 Board agreed with the proposed changes to be made, and to advise Abigail Brown, ARB Law.
The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried.
ATTESTED:
________________________________ ____________________________________
Tim Kortum, Secretary Barry Rakes, President
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