January 10, 2020 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana January 10, 2020 The Ninth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the Tenth day of January, 2020 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes and Resolutions from the December 11, 2019 Board Meeting were approved without corrections and, or additions, by Lance Kalfell, seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures through January to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $66,182.04 to cover payroll and invoices were signed. January 15th estimated payroll: $12,299.82; January estimated invoices $40,580.40 January 31st estimated payroll: $13,301.82. Investment transfer was signed to invest the remaining monthly District No. 2 cash balances in the amount of $584,648.59 with Prairie County Pool. Warrant numbers from December 13, 2019 to January 11, 2020 range from 25486 to 25540. In addition a transfer authorization sheet was signed in the amount of $7,248.50 to transfer funds from System Rehab Reserve account to District 2 Cash O & M-other, for expenses incurred for the Shirley Main Canal Lining Rehabilitation Project, and $24,617.67 was reimbursed to System Rehab Reserve account from District 2 Cash O & M-other for the expenses incurred in December, 2019. Transfer authorization forms were also signed for a total amount of $1,858.00, to transfer funds from Equipment & Emergency Reserve account to District 2 Cash O & M-other for expenses of Professional Services to date for Water. System Rehab Reserve account Funds were also transferred to District 2 Cash O & M account, in the amount of $17,732.01, for the payment on Stockman Bank Loan number 2340054230. Pat informed the members of the Board of the estimated annual carry over for the 2019 operating year. On a motion made by Lance Kalfell and seconded by Barry Rakes it was RESOLVED, To transfer $26,606.16 from System Rehab reserve account into District 2 Cash O & M to reflect the estimated 2019 net loss. All in favor. Motion carried A 2020 budget was presented to the Board for approval. After some discussion the budget was approved by the Buffalo Rapids Irrigation District No. 2 Board of Commissioner. On a motion made by Lance Kalfell and seconded by Barry Rakes it was RESOLVED, That the 2020 Budget be approved. All in Favor. Motion carried. Pat Davis spoke with the members of the Board about the upcoming annual meeting. Everyone present agreed that the February meeting and the Annual meeting will be held on February 12, 2020 at 1:00 p.m. and 2:00 p.m.. Pat will mail out notice to all producers in early February. The treasurer's report was approved on a motion by Lance Kalfell, seconded by Barry Rakes. All in Favor. Motion Carried. MANAGER’S REPORT: Mr. Tim Kortum informed all Board Members that they are working on pumps in the Machine Shop and gearing up for the next water season. Employees are taking time off if time is available. Tim updated the members of the Board on the Shirley Main Canal Lining Project. Performance Engineering and Consulting did an on-site visit to the project for as-built dimensions for reports. Tim Kortum relayed to the District No. 2 Board members that he had spoken to Steve Davies, Bureau of Reclamation, about the Project Use Power (PUP) Contract. Mr. Davies indicated that the newel of the contract for the irrigation District No. 2 would not change for a continued thirty year term. Buffalo Rapids Irrigation District No. 2 will wait for correspondence that conveys the terms of the upcoming contract renewal. Mr. Tim Kortum and Pat Davis spoke with Mitch Young, MACo Defense Services, concerning the ongoing cause concerning the excavation of Drain US 49-10-I. Mr. Kortum and the members of the District No. 2 Board discussed what will be needed done before the start of the 2020 water season. The members of the Board and Manager, Tim Kortum, also discussed future projects of canal lining in the District that could be pursued in the future to alleviate seepage loss in the canals. Tim also stated that he would like to perform some improvements on the shop buildings and the office over the next year. The meeting was adjourned on a motion by Lance Kalfell, seconded by Barry Rakes. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President