December 11, 2019 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana December 11, 2019 The Eighth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the Eleventh day of December, 2019 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes and Resolutions from the November 13, 2019 Board Meeting were approved without corrections and, or additions, by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures through December to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $74,453.32, to cover payroll and invoices were signed. December 15th estimated payroll: $22,274.03; December estimated invoices $39,025.31 December 31st estimated payroll: $13,153.98. Investment transfer was signed to invest the remaining monthly District No. 2 cash balances in the amount of $477,043.12 with Prairie County Pool. Warrant numbers from November 15, 2019 to December 12, 2019 range from 25426 to 25485. In addition a transfer authorization sheet was signed in the amount of $24,617.67 to transfer funds from System Rehab Reserve account to District 2 Cash O & M-other, for expenses incurred for the Shirley Main Canal Lining Rehabilitation Project, and $44,690.57 was reimbursed to System Rehab Reserve account from District 2 Cash O & M-other for the expenses incurred in November. Transfer authorization forms were also signed for a total amount of $1,595.62, to transfer funds from Equipment & Emergency Reserve account to District 2 Cash O & M-other for expenses of Professional Services to date for Water Rights and US Drain 49-10-I. The treasurer's report was approved on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. MANAGER’S REPORT: Mr. Tim Kortum informed all Board Members that they are working on pumps in the Machine Shop. Most of the part-time employees are done for the year, with the exception of the heavy equipment operator that will continue to clean up on worksite of the Shirley Main Canal Lining Rehab Project, and clean drains in that area as weather permits. Tim updated the members of the Board on the Shirley Main Canal Lining Project. The project is near completion, and almost all work has stopped for the rest of the year. The crew will work on the project again as weather permits to completion in 2020. Mr. Kortum and the members of the District No. 2 Board discussed what will be needed done before the start of the 2020 water season. The Board discussed the proposed Managers contract for Mr. Timothy Kortum. Mr. Kortum and the Board discussed and made minor revisions of the wording to the contract. The Board agreed to accept the proposed Managers contract for a one year term for Mr. Timothy Kortum On a motion made by Lance Kalfell and seconded by Scott Sackman is was RESOLVED, To accept the proposed Manager's contract for a one-year term for Mr. Timothy Kortum with a net salary of ONE THOUSAND SEVEN HUNDRED SEVENTY-FIVE DOLLARS ($1,775.00) payable twice per month, on the 15th day, and the last day of each month, while this agreement shall be in force. Revisions to article 8 were approved as stated below: 8. EMPLOYEE’s INABILITY TO CONTRACT FOR EMPLOYER: Notwithstanding anything herein contained to the contrary, EMPLOYEE shall not have the right to make any contract or commitments for or on behalf of EMPLOYER in excess of TEN THOUSAND AND 00/100 DOLLARS ($10,000.00) without Board President’s, or Board Member's approval. All in Favor. Motion Carried. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President