November 13, 2019 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana November 13, 2019 The Seventh Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the Thirteenth day of November, 2019 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes and Resolutions from the September 11, 2019 and October 11, 2019 Board Meetings were approved without corrections and, or additions, by Scott Sackman, seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures through November to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $105,166.75, to cover payroll and invoices were signed. November 15th estimated payroll: $18,413.63; November estimated invoices $69,426.14 November 30th estimated payroll: $17,326.98. Investment transfer was signed to invest the remaining monthly District No. 2 cash balances in the amount of $335,536.49 with Prairie County Pool. Warrant numbers from September 13, 2019 to November 14, 2019 range from 25306 to 25425. In addition a transfer authorization sheet was signed in the amount of $44,690.57 to transfer funds from System Rehab Reserve account to District 2 Cash O & M-other, for expenses incurred for the Shirley Main Canal Lining Rehabilitation Project. A transfer was also signed in the amount of $2,690.75 to transfer funds from System Rehab Reserve account to District 2 Cash O & M-other, for expenses incurred for the Fallon MDOT Pipeline Project. Pat presented to the Board a worksheet for year-end bonuses for the employees. All members present agreed on the bonus amount and should be distributed to the employees on the December 15th payroll. Pat also asked the Board if they would like to have a Christmas party with the employees. It was agreed that Pat will set up the details for the party and inform every one of the date and time of the festivities. The treasurer's report was approved on a motion by Scott Sackman, seconded by Barry Rakes. All in Favor. Motion Carried. MANAGER’S REPORT: Mr. Tim Kortum spoke to the Board of Buffalo Rapids Irrigation District No. 2 Board that the crew at Buffalo Rapids have finished pulling pumps in the pumping plants, and are now working on them in the Machine Shop. They have pulled three in total-one each at Terry, Fallon River, and Fallon Relift. One motor will be going to Prairie Mountain Electric for warranty work out of the Terry Plant, it is the motor that was having some issues since being repaired the previous year. Bill Fleckenstein, Ben Benjamin and crew have completed pumping pipelines in all Divisions. Tim updated the members of the Board that they have hired extra labor to pull pumps and begin work on the Shirley Main Canal Lining Project. In preparation for the canal lining, they have been pumping water from the canal, shaping the canal, and have been working as weather permits. Tim stated that the canal lining project is approximately half done to date, but will keep working as long as possible to complete the project hopefully this winter. The Bureau of Reclamation WaterSMART grant application has been submitted by Performance Engineering and Consulting for the Lateral 1.6 Pipeline Conversion Project. The District received notice from the Department of Natural Resources and Conservation that the 2019 RRGL Planning Grant application for Lateral 1.6 Pipeline Conversion fell below the funding line. Tim informed the members of the Board that the District has received a complaint that has been filed in Prairie County 7th Judicial District Court concerning the excavation of US Drain 49-10-I. Tim and Pat have spoken to the MACO attorney to review the complaint for accuracy. Tim relayed to the members of the Board that he would like to purchase a generator/welder to complete the Shirley Main Canal Lining Rehabilitation Project. The members of the Board agreed that Tim should move ahead with the purchase of the generator/welder. Tim presented to the Board for their review and signatures, a Master Service Agreement, along with a work Order #1 for the Shirley Main Canal Lining Rehabilitation Project, from Performance Engineering & Consulting. On a motion made by Barry Rakes and seconded by Scott Sackman it was resolved to: ENTER INTO MASTER SERVICE AGREEMENT BETWEEN BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 AND PERFORMANCE ENGINEERING, LLC, TO PROVIDE CONSULTING AND ENGINEERING SERVICES SET FORTH IN AGREEMENT, IN ADDITION TO WORK ORDER #1 FOR SHIRLEY MAIN CANAL LINING REHABILITATION PROJECT. All in Favor, Motion Carried. Mr. Kortum informed the members of the Board that Abigail Brown, ARB Law; had sent an email stating that the Bureau of Reclamation has sent their final approval letter regarding the Boundary Change for the District, and she will begin working on the motion to amend the place of use for the water rights of Buffalo Rapids Irrigation District No. 2 The Board discussed the proposed Managers contract for Mr. Timothy Kortum. Mr. Kortum and the Board discussed and made minor revisions to the contract. The Managers contract will be tabled until the next scheduled meeting for adequate review by all parties. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President