September 11, 2019 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana September 11, 2019 The Fifth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the Eleventh day of August, 2019 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes and Resolutions from the August 08, 2019 Board Meeting were approved without corrections and, or additions, by Scott Sackman, seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures through September to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $48,722.36, to cover payroll and invoices were signed. September 15th estimated payroll: $12,860.29; September estimated invoices $22,079.86, September 30th estimated payroll: $13,782.21. Investment transfer was signed to invest the remaining monthly District No. 2 cash balances in the amount of $458,833.26 with Prairie County Pool. Warrant numbers from August 10, 2019 to September 12, 2019 range from 25252 to 25305. In addition a transfer authorization sheet was signed in the amount of $817.09 to transfer funds from System Rehab Reserve account to District 2 Cash O & M-other, for expenses incurred for dates range of June 01, 2019 through June 13, 2019, on the Fallon MDOT Pipeline Project. The treasurer's report was approved on a motion by Scott Sackman, seconded by Barry Rakes. All in Favor. Motion Carried. MANAGER’S REPORT: Mr. Tim Kortum informed the Board of Buffalo Rapids Irrigation District No. 2 that the water in the Fallon Division has been turned off for the 2019 water season due to a substantial rainfall with the last week. Tim informed the Board members that they are going to pull out one pump for Fallon Relift, Terry, and Fallon River pumping plants for routine maintenance. There are no plans to send off any motors at this time. Tim relayed to the members of the Board that he has spoken to a sales representative for Dane Chemco Inc. about the canal liner that will be used in the Shirley Main Canal Lining Project. The representative will travel to Terry, so Tim can show him the canal that is to be lined, so they can get a better idea of what all is to be involved for materials on the project. Tim informed the Board that the Department of Natural Resources grant has been awarded to Buffalo Rapids Irrigation District No. 2 for the Lateral 1.6 Pipeline Project. Tim spoke to the Board that Scott Aspenlieder, of Performance Engineering, would like to apply for a WaterSMART grant from the Bureau of Reclamation to help supplement the cost of the project. On a motion made by Scott Sackman, and seconded by Barry Rakes it was resolved to: ENTER INTO THE BUREAU OF RECLAMATION WATERSMART PROGRAM FY2020 LATERAL 1.6 PIPELINE CONVERSION PROJECT The undersigned, Barry Rakes and Tim Kortum, hereby certify that they are the President and Secretary, respectively of the Board of Commissioners (Board) of Buffalo Rapids Irrigation District No. 2 (BRID 2) and that at a monthly meeting of the Board, held in Terry, MT on September 11 , 2019, a quorum of the Board was present and the following Resolution was regularly moved, seconded, and adopted by a majority vote. R E S O L U T I O N WHEREAS, the Board is the governing body of Buffalo Rapids Irrigation District No. 2 by the authority of its Bylaws; AND WHEREAS, the Board has legal authority and desire to enter into the Bureau of Reclamation’s WaterSMART program for FY2020; AND WHEREAS, a grant proposal entitled “Lateral 1.6 Pipeline Conversion Project” has been reviewed by the Board; AND WHEREAS, the Board understands that a grant of up to 50 percent of the total cost of the grant proposal will be paid by the Bureau of Reclamation to the BRID 2 as satisfactory progression of the project is made; AND WHEREAS, the BRID 2 expects to enter into an agreement with the Bureau of Reclamation if the grant is awarded, for the purpose of, among other items, scheduling the completion of the project; NOW THEREFORE BE IT RESOLVED, that the Board supports “Lateral 1.6 Pipeline Conversion Project” and that an application be made to Bureau of Reclamation for assistance under the WaterSMART Program; NOW THEREFORE BE IT FURTHER RESOLVED, that the Board verifies the BRID 2 has the capability to provide the funding and in-kind contributions specified in the funding plan; NOW THEREFORE BE IT FURTHER RESOLVED, that the Board authorizes its President, Barry Rakes, to enter into an agreement with the Bureau of Reclamation to perform the activities described in BRID 2’s “Lateral 1.6 Pipeline Conversion Project” WaterSMART Program application. All in Favor, Motion Carried. Mr. Kortum informed the members of the Board that Abigail Brown, ARB Law; via video conference, Pat Davis, and himself were present at the Prairie County Courthouse, Montana Seventh Judicial District Court, for the hearing conducted to petition to change exterior boundaries of Buffalo Rapids Irrigation District No. 2. The court granted Buffalo Rapids Irrigation District No. 2 to extend the boundaries , and therefore, it is ordered, adjudged and decreed. The District's exterior boundary shall be extended to include the lands of Custer County, Montana specifically described. A certified copy of the order, Judgment & Decree has been filed with the office of the Clerk & Recorder of Custer County and of Prairie County. No updates for the Board from the attorney's concerning the excavation of US Drain 49-10-I. Tim notified the District No. 2 Board that he had spoken with the Prairie County Grazing District concerning the artesian well that is shared between the two entities. The well is failing and a new well will have to be drilled to continue to supply water to the District No. 2 buildings and the Prairie County Grazing District's stockyards. The members of the Board agreed that they will begin the process of adopting a resolution with the Prairie County Grazing District to drill a new well that will be owned jointly between the two entities. The meeting was adjourned on a motion by Scott Sackman, seconded by Barry Rakes. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President