August 08, 2019 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana August 08, 2019 The Fourth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the Eighth day of August, 2019 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes and Resolutions from the July 10, 2019 Board Meeting were approved without corrections and, or additions, by Lance Kalfell seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures through August to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $42,875.99, to cover payroll and invoices were signed. August 15th estimated payroll: $12,935.87; August estimated invoices $16,875.07, August 31st estimated payroll: $13,065.05. Investment transfer was signed to invest the remaining monthly District No. 2 cash balances in the amount of $504,441.18 with Prairie County Pool. Warrant numbers from July 12, 2019 to August 09, 2019 range from 25198 to 25251. In addition a transfer authorization sheet was signed in the amount of $800.00 to transfer funds from Equip & Emergency Reserve account to District 2 Cash O & M-other, for purchase of 2003 Chevy Pickup. MANAGER’S REPORT: Mr. Tim Kortum brought to the Board's attention a parcel of land assessed by the District that has not received water in a number of years. The members of the Board discussed what would have to be done to ensure water delivery to the parcel and any other problems that may arise. Tim will also look into the issue further and report back to the Board. Tim and the members of the District No. 2 Board discussed a few issues they were having concerning communication between the Ditch Rider and the producers. Due to producers not notifying/requesting from the Ditch Rider when they would like to shut water on and off, it has left other producers farther down the canal out of water. Measures have been taken by the Ditch Rider with Managements' approval to try and ensure this does not happen anymore. The members of the Board discussed at length the importance of the producers communicating with the Ditch Rider so they can regulate the water in the ditch and not have canal wash outs, or other producers not be able to irrigate as they need. Tim informed the Board that he has called for pricing on canal liner for the upcoming Shirley Main Canal Lining Project. He has spoken to Dane Chemco Inc.-Geomembrane Division, in South Heart, ND, and will travel to their fabrication plant with the plans for the project to speak with their representatives. Mr. Kortum spoke to the members of the Board concerning a few electrical problems they have had at the pumping plants that have been addressed and fixed. Tim stated that things seem to be running smoothly for the the irrigation season so far. Tim also traveled to Hungry Horse Dam and picked up a milling machine for the machine shop that the District purchased. No updates for the Board from the attorney's concerning the excavation of US Drain 49-10-I. Tim notified the District No. 2 Board that he had received email correspondence from Steve Davies, the Bureau of Reclamation, that there would be notifications sent out on a recent commissioner decision concerning the power contract for Buffalo Rapids Irrigation District No. 2. Tim will keep the members of the Board informed. The meeting was adjourned on a motion by Lance Kalfell, seconded by Barry Rakes. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President