January 09, 2019 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana JANUARY 09, 2019 The Ninth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the ninth day of January, 2019 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the December 12, 2018 Board Meeting were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures through January to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $63,234.57, to cover payroll and invoices were signed. January 15th estimated payroll: $11,280.95; January estimated invoices $39,862.94; January 31st estimated payroll: $12,090.68. Investment transfer was signed to invest the remaining monthly District No. 2 cash balances in the amount of $582,639.51 with Prairie County Pool. Warrant numbers from December 13, 2018 to January 10, 2019 range from 24857 to 24908. System Rehab Reserve account Funds were also transferred to District 2 Cash O & M account, in the amount of $17,732.01, for the payment on Stockman Bank Loan number 2340054230. Pat informed the members of the Board of the estimated annual carry over for the 2018 operating year. On a motion made by Scott Sackman and seconded by Lance Kalfell it was RESOLVED, To transfer $16,616.53 into System Rehab reserve account to reflect the estimated 2018 net income. All in favor. Motion carried A 2019 budget was presented to the Board for approval. After some discussion the budget was approved by the Buffalo Rapids Irrigation District No. 2 Board of Commissioner. On a motion made by Lance Kalfell and seconded by Scott Sackman it was RESOLVED, That the 2019 Budget be approved. All in Favor. Motion carried. Pat Davis spoke with the members of the Board about the upcoming annual meeting. Everyone present agreed that the February meeting and the Annual meeting will be held on February 13, 2019 at 1:00 and 2:00. Pat will mail out notice to all producers in early February. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Tim updated the Board on the progress made with the resolution of the water rights for the District. Mr. Kortum also gave an update, to the Buffalo Rapids District No. 2 Board, on the subject of McAuley Ranch and the excavation of US Drain 49-10-I. Tim will continue to work with Mrs. Brown concerning the Board's discussion on both issues. Mr. Tim Kortum presented for the Board's review documents and proposals from the Montana State Department of Transportation, concerning Lateral RO.OR-A that serves irrigated acres through a syphon that is located through a culvert on Interstate 90 in the Fallon Division. Tim has spoken with the Bureau of Reclamation Regional Director, Steve Davies, concerning the contract that was proposed to the District and the possible abandonment of the existing siphon. Tim is waiting on a response concerning the subject presented. Mr. Gene Davis has signed a notarized Pipeline Consent form and an easement has been obtained for the construction of the proposed project. Tim stated that the crew is continuing to working on the pumps for the District. They are currently painting columns, building bearing, and constructing walkways in the shop. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President