December 12, 2018 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana DECEMBER 12, 2018 The Eighth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of December, 2018 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes and Resolutions from the November 14, 2018, and Special Meeting on November 14, 2018 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures through December to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $42,151.08, to cover payroll and invoices were signed. December 15th estimated payroll: $17,662.90; December estimated invoices $12,885.13; December 31st estimated payroll: $11,022.20. Investment transfer was signed to invest the remaining monthly District No. 2 cash balances in the amount of $551,199.90 with Prairie County Pool. Warrant numbers from November 16, 2018 to December 12, 2018 range from 24815 to 24856. System Rehab Reserve account Funds were also transferred to District 2 Cash O & M account, in the amount of $12,059.70, for the expense incurred for the rewind of the Reliance Motor to 2300 volt. Funds were also transferred from Equipment and Emergency Reserve account to District 2 Cash O & M fund account, in the amount of $12,105.94, for the expense of Professional Services associated with the water rights of District No. 2 for Fiscal Year 2018. In addition funds were also transferred from Equipment and Emergency Reserve account to District 2 Cash O & M fund account, in the amount of $9,070.97, for the expense of Professional Services associated with the excavation of US Drain 49-10-I for Fiscal Year 2018. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Mr. Tim Kortum informed the members of the Buffalo Rapids Irrigation District No. 2 Board that they received notice from the Department of Natural Resources and Conservation that they have completed the review and ranking of the 2018 Renewable Resources Grant and Loan Program applications, and the Lateral 1.6 Pipeline Conversion application was recommended for approval. Tim updated the Board on the progress made with the resolution of the water rights for the District. An email from Mrs. Abigail Brown stated that the Bureau of Reclamation preliminarily approved the boundary adjustment documents. Mrs. Brown will finalize the documents for signature and then submit them for approval. Mr. Kortum gave an update, to the Buffalo Rapids District No. 2 Board, on the subject of McAuley Ranch and the excavation of US Drain 49-10-I. Tim will speak with Mrs. Brown concerning the Board's discussion. Tim Kortum presented for the members of District No. 2 Board's review a letter that was received from Michael Black, Regional Director, Bureau of Reclamation, in response to correspondence sent concerning the proposed power increase for the District. The letter addressed, with attached documentation, the concerns that Buffalo Rapids Irrigation District No. 2 stated in their letter dated July, 25, 2018. Mr. Tim Kortum updated the Board on the progress made with the Montana State Department of Transportation, concerning Lateral RO.OR-A that serves irrigated acres through a syphon that is located through a culvert on Interstate 90 in the Fallon Division. Tim stated that the crew is working on construction of new walkways for the Fallon River Pumping Plant in addition to working on pumps for the 2019 water season. Mr. Tusler did some cleaning and tree removal on the canals in the Fallon Division. Tim advised the Board that most of the employees will be taking leave time from the 22nd of December until after the first of the year for the Holiday season. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President