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February 14, 2018 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana February 14, 2018 The tenth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the fourteenth day of February, 2018 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the January 11, 2018 Board Meeting were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures through February to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $57,515.38, to cover payroll and invoices were signed. February 15th estimated payroll: $9,298.23; February estimated invoices $38,616.64; February 28th estimated payroll: $9,600.51. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $552,331.00 with Prairie County Pool. District 2 Cash O & M Funds were also transferred to System Rehab Reserve account, in the amount of $12,624.59, for the 2017 estimated carryover of net income. Warrant numbers from January 13, 2018 to February 15, 2018 range from 24334 to 24374, no voided warrants. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. Pat informed the member of the District No. 2 Board that they had received notice that there would not be a premium increase for health insurance for the upcoming year. MANAGER’S REPORT: Mr. Tim Kortum spoke to the members of the Board about a letter received in the District No. 2 office from Morrison Sherwood Wilson Deola PLLP, attorneys at law, representing McAulay Ranch, concerning the excavation of a drain in Units 219 and 219-1. Mr. Kortum is waiting to hear from the Bureau of Reclamation on a determination of the lands in question. Mr. Tim Kortum informed the District No. 2 members of the Board that the crew has been busy working in the shop, and everything is almost ready to go back in to the pump houses as weather permits. Mr. Strad Benjamin has come back to employment at Buffalo Rapids Irrigation District No. 2. Strad will be working on the lathe's that are in the machine shop, in which they will start to do work on the District's machining needs within the capacity of equipment that is available. K & S Electric has been working on the electrical components to update the machine shop as well as regular maintenance. The Board spoke at length about what would be need to start working on the Districts pumps and machining again.\ Tim Kortum and Pat Davis reported to the members of the Board that they are waiting for a response concerning the maps sent to WGM Group that pertain to the water rights of the District. They will review the revised maps when they arrive and contact the attorney and WGM Group on how to proceed further. Tim Kortum informed the District No. 2 Board that Pat Davis and himself have compiled information and forwarded it to the Montana Highway Department and the engineers from Dowl that are working on compiling preliminary engineering scenarios to determine the best way to proceed with the deuteriation of a culvert that runs under the interstate highway. The culvert in question supplies irrigation water for the Fallon Division and is instrumental in the operation of water delivery for Fallon. Tim stated that they will also be looking into modifying or bypassing a syphon that supplies water for the ROOR Lateral in the Fallon Division. Tim will keep the Board informed as information becomes available. Tim stated to all members present the they can reapply with the Department of Natural Resources and Conservation for funding for the Shirley Main Canal Lining grant at no additional cost to the District. They continue to work with Performance Engineering & Consulting compiling information needed to complete the engineering for Lateral 1.6 grant. Tim spoke with the Board about continuing to pursue grant funding in an effort to conserve power and water that will in turn alleviate expense for the District. Buffalo Rapids Irrigation District No. 2 received notice that the power contract will be up for renewal in 2020. The letter stated that there will be an adjustment to the power rate. Tim has called Steve Davies, Bureau of Reclamation Regional Director, concerning any issues that may arise. He is waiting on a return call to discuss the issue. The Board spoke at length concerning the issue. The meeting was adjourned on a motion by Barry Rakes, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

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