December 13, 2017 District No. 2 Meeting MInutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana December 13, 2017 The eighth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of December, 2017 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the November 08, 2017 Board Meeting were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures through December to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $72,778.03, to cover payroll and invoices were signed. December 15th estimated payroll: $15,537.38; December estimated invoices $48,605.70; December 31st estimated payroll: $8,634.95. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $460,154.00 with Prairie County Pool. FEMA Funds were also transferred to District 2 Cash O & M account, in the amount of $10,219.26, for the purchase of a new pump for the Fallon River Pumping Plant. Warrant numbers from November 10, 2017 to December 14, 2017 range from 24239 to 24281, no voided warrants. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Mr. Tim Kortum informed the District No. 2 members of the Board that the Shirley pump is completed and ready for pickup and installation, and the Terry pump is nearing completion. The new pump for the Fallon River Plant should ship on the 22nd of December. The motor for the Fallon River Plant has arrived, and it is determined that the motor is not compatible with the current voltage of the plant. Tim has researched the cost of adapting the new motor to the plant, but the cost is too substantial for the District. Mr. Tyde of The Pump and Motor Works is continuing to look for another motor that will be able to accommodate all current electrical installation at the plant. Tim also informed the Board members that there is oil leaking out of the Fallon River Plant Motor #1 that was rewound at Prairie Mountain Electric within the last year. The motor will be sent back for inspection and repair before next water season. Tim Kortum and Pat Davis reported to the members of the Board that they have been working on the detailed boundary and assessment of acreage maps by marking any lands that may not be included correctly on the preliminary drafts of the maps from the Farve & Brown Law, PLLC in conjunction with the WGM Group. Tim and Pat reported to all members of the District No. 2 Board that the Lateral 1.6 Pipeline Planning Grant has been approved for engineering was signed and returned so the engineering of the pipeline can begin in the upcoming year. Tim informed the Board that employees that have substantial time to take off have been doing so over the last month while it has been slower during the winter months. The employees have also been retrieving all broken meters and performing needed meter repairs for the area producers. Barry Rakes and the members of the Board of Buffalo Rapids Irrigation District No. 2 discussed at length any potential problems with producers injecting any form of chemical onto their fields that may contaminate the water in the District canal with the use of a pivot. The members agreed that they should address the issue in the rules and regulations of the District. The Board discussed the proposed Managers contract for Mr. Timothy Kortum. The contract included a net pay increase of $100.00 (ONE HUNDRED DOLLARS) per pay period and the inclusion of said terms for health and dental insurance: EMPLOYER will enroll EMPLOYEE and family on the current health insurance program with the total premium paid for by the EMPLOYEE with his full consent and wishes to do so. EMPLOYEE has waived the enrollment of the EMPLOYERS current dental insurance program and any payment of premium by EMPLOYER or EMPLOYEE. The Board agreed to accept the proposed Managers contract for a one-year term for Mr. Timothy Kortum with a net salary of $1,600.00 (ONE THOUSAND SIX HUNDRED DOLLARS) payable twice per month. On a motion made by Scott Sackman and seconded by Lance Kalfell is was RESOLVED, To accept the proposed Manager’s contract, for a one-year term, for Mr. Timothy Kortum. All in Favor. Motion Carried. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President