November 08, 2017 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana November 08, 2017 The Seventh Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the eighth day of November, 2017 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes and Resolution from the September 13, and October 11, 2017 Board Meeting were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures through November to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $41,714.44, to cover payroll and invoices were signed. November 15th estimated payroll: $13,667.68; November estimated invoices $17,221.04; November 30th estimated payroll: $10,825.72. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $278,448.00 with Prairie County Pool. Warrant numbers from September 15, 2017 to November 09, 2017 range from 24154 to 24238, no voided warrants. Pat presented to the Board a worksheet for year-end bonuses for the employees. All members present agreed that the bonus amount looked accurate and should be distributed to the employees on the December 15th payroll. Pat also asked the Board if they would like to have a Christmas party with the employees. It was determined that Tim Kortum will ask the employees if they would like to have an appreciation party after the holiday season. The Board discussed the proposed Managers contract for Mr. Timothy Kortum. Tim Kortum informed the members of the Board that he will take a closer look at the contract and inform the Board of any changes that he would like made as soon as possible. The Managers Contract was tabled until the next meeting. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Mr. Kortum informed the District No. 2 members of the Board that they had pulled three pumps out, one in each pumping plant, and have been taken to Agri Industries for inspection. The new motor for the Fallon River Plant will be delivered on Monday of the next week, and the new pump would be in by the end of that next week. Mr. Kortum also advised all present that he had spoken with K & S Electric concerning some work on the Shirley plant and hooking up the bearing temperature gauges for the plant. He will meet with them on Monday. Tim also informed the Board that the Fallon ditch rider will be done working by the end of the upcoming pay period. He also stated that they will have to replace the Shirley ditch rider's pickup by the next water season. Tim and the members of the Board discussed any issues that may need to be addressed on the ditch before the next water season. Tim Kortum and Pat Davis presented to the members of the Board detailed boundary and assessment of acreage maps and correspondence from the Farve & Brown Law, PLLC in conjunction with the WGM Group. They stated the next steps that would likely be taken to move forward with the water rights issue. Pat will contact Abigail Brown next week and forward any information needed on the District. Pat Davis presented to the Board the overage incurred in the 2017 water season for District No. 2 area producers. Tim will review all overage invoices and statements before they are mailed within the month. Pat and Tim commended the Terry and Shirley ditch riders for a job well done on the measuring of water for the season. Tim and all members of the District No. 2 Board discussed the Lateral 1.6 Pipeline Planning Grant that has been approved for engineering. The Shirley Main Canal Lining Project Grant was also discussed at length and what will occur after funding will be made available in 2018. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President