August 14, 2017 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana August 14, 2017 The Fourth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the fourteenth day of August, 2017 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the July 12, 2017 Board Meeting were approved without corrections and, or additions, by Lance Kalfell seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for August to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $39,568.81, to cover payroll and invoices were signed. August 15th estimated payroll: $9,949.35; August estimated invoices $18,923.97; August 31st estimated payroll: $10,695.49. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $362,005.00 with Prairie County Pool. Warrant numbers from July 14, 2017 to August 15, 2017 range from 24074 to 24122, no voided warrants. On a motion made by Lance Kalfell and seconded by Barry Rakes the treasurer’s report was approved. All in Favor. Motion Carried. Pat presented the Buffalo Rapids Irrigation District No. 2 Board Members with an engagement letter from Farve and Brown Law, PLLC to assist with matters pertaining to Buffalo Rapids Irrigation District No. 2 water rights. On a motion made by Scott Sackman and seconded by Lance Kalfell is was: RESOLVED, To retain the services of Farve and Brown Law, PLLC to assist with the all legal needs pertaining to water rights of Buffalo Rapids Irrigation District No. 2. All in Favor. Motion Carried. MANAGER’S REPORT: Mr. Tim Kortum reported to the Board that Mr. Steve Tyde of The Pump & Motor Works, Inc. sent a quote for the new motor in the Fallon River plant and it was much lower than previously stated. If everything goes as planned the new pump and motor will be installed for operation by next water season. Tim will continue correspondence with Mr. Tyde to keep things up to date. Tim Kortum advised the members of the Board that Pat and himself had a phone conference with the Bureau of Reclamation concerning the water rights of the District. The members of the Bureau of Reclamation stated that they would need information on some of the added acreage for the District. All material pertaining to the water rights of District No. 2 will be turned over to the attorneys of Farve and Brown Law. Tim discussed with the District No. 2 members of the Board that he had talked with Scott Aspenleider, of Performance Engineering, about moving forward with grant applications for the Lateral Pipeline Conversion Project in the Terry Division. Tim and all Board members present discussed the upcoming Fall schedule and any changes in the labor force forthcoming for the District. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President