June 14, 2017 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana June 14, 2017 The Second Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the fourteenth day of June, 2017 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the May 10, 2017 Board Meeting were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for June to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $60,123.99, to cover payroll and invoices were signed. June 15th estimated payroll: $15,903.73; June estimated invoices $34,279.48; June 30th estimated payroll: $9,940.78. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $400,425.00 with Prairie County Pool. Warrant numbers from May 12, 2017 to June 14, 2017 range from 23964 to 24024, no voided warrants. Pat in addition made transfers from Equipment and Emergency Reserve to District 2 Cash O & M in the amount of $8,500.00 for the purchase of a 1-ton Pickup and a Polaris Ranger. Funds were transferred to Equipment and Emergency from District 2 O & M for the sale of a 1-ton Pickup. Funds were transferred from System Rehabilitation Reserve account to District 2 O & M in the amount of $2,228.25 for the costs of the Canal Lining Shirley Division Hay Creek. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: The Operating year for 2018 assessments were reviewed. After much discussion and consideration the amounts assessed per acre were unchanged. The amount per acre will be to $48.00 per acre. O&M=$43.00 EQUIP RESERVE=$2.00 SYSTEM REHAB=$3.00 TOTAL=$48.00 Scott Sackman made a motion to accept the 2018 operating year assessments, seconded by Lanace Kalfell. All in Favor Motion Carried BE IT RESOLVED, To assess $48.00 per acre for the Operating year 2018 assessments for Buffalo Rapids Irrigation District No. 2. The 2018 water overage was discussed; it was decided the rate would increase for the overage fee to $17.00 per acre foot. Scott Sackman made a motioned to accept the 2018 water overage fee, seconded by Lance Kalfell. Mr. Tim Kortum reported to the Board things are running well on the ditch. The Fallon River Motor that was sent to Prairie Mountain Electric for a rewind is done and will be picked up this week and reinstalled on Monday. The spare motor was put into the plant while the repairs were being done. Tim found a replacement motor for the Fallon River Pumping Plant and informed the Board of the price he was quoted. The Board agreed with Tim that a replacement/spare motor should be purchased for the pumping plant. On a motion made by Lance Kalfell and seconded by Scott Sackman it was: RESOLVED, To have Mr. Tim Kortum talk with Stockman Bank of Montana, Terry Branch, and look into procuring a loan for the purchase of a replacement pump, spare motor, and the cost of the motor rewind and repairs, for the Fallon River Pumping Plant, upon President of the Board's approval. All in favor. Motion carried. Tim Kortum advised the members of the Board that one of the ditch riders would like to go to part-time. He stated that the heavy equipment operator would ride the ditch the other portion of the time and that the schedule would be worked out at an employee meeting in the near future. Tim relayed to the Board that the Shirley Main Canal Lining Grant funds will be available in January of 2018. The meeting was adjourned on a motion by Scott Sakcman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President