February 13, 2017 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana February 13, 2017 The Tenth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of February, 2017 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer, and Mr. Travis Choate of BB & H Ranch, Bruce Lantis, Ditch rider. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes and Resolutions from the January 12 and 23, 2017 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried Mr. Travis Choate of B B & H Ranch was present to discuss the overage he had incurred during the 2016 irrigation season. Mr. Choate discussed with the Board the amount of water he used during the season and a few discrepancies he believed occurred. Mr. Bruce Lantis, the ditch rider for the Shirley Division where Mr. Choate's ranch is located, was also present to discuss the issue with the Board and Mr. Choate. Mr. Lantis explained to everyone present how he measures the turn outs and what his ditch duties include to have accurate records for each point of delivery. Mr. Lantis also discussed the key importance of communication between him and the landowner for accurate recorded times of water delivery. The Board all agreed that the overage invoiced to Mr. Choate of B B & H Ranch stands as billed, minus any finance charges incurred due to a good faith attempt to discuss the issues with the District. FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for February to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $32,502.58, to cover payroll and invoices were signed. February 15th estimated payroll: $9,940.78; February estimated invoices $14,112.02; February 28th estimated payroll: $8,449.78. The Board also signed a transfer for $56,725.00 from System Rehab reserve account to reflect the estimated 2016 net income. In addition the Board also signed a transfer for $23,241.42 from Equipment and Emergency reserve account to reflect an amount of $2.00 per assessed acre for the 2017 operating year assessment for the 2017 budget. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $470,059.00 with Prairie County Pool. Warrant numbers from January 13, 2017 to February 14, 2017 range from 23802 to 23843. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. Pat informed the members of the Board that she had been notified of a 4% increase in premium for the health insurance by the current carrier. MANAGER’S REPORT: Mr. Kortum reported to the Board that he had spoken to Mr. Gundlach of K & S Electric, and the VFD for the Fallon Relift pumping plant has been ordered and that they will start on the installation as soon at weather permits. Tim relayed to the members of the Board that Mr. Clarke Cameron had come into the office and informed him that he will be installing a pivot on his land in the Shirley Division. There should not be a problem with the project in moving forward with the irrigatable acres that are currently being assessed. Tim stated that it should help alleviate some issues with the availability of water for everyone on that pipeline. Tim informed the District No. 2 Board the pumps are all ready to go back in as soon as the ice is out of the river. He also stated that all the machines have been serviced and or repaired and are ready for operation. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President