January 12, 2017 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana January 12, 2017 The Ninth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of January, 2017 at 1:30 p.m. There were present and participating at the meeting: Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. Vice President Scott Sackman called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, Vice President Scott Sackman announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the December 14, 2016 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for January to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $33,772.83, to cover payroll and invoices were signed. January 15th estimated payroll: $9,195.28; January estimated invoices $13,891.27; January 31st estimated payroll: $10,686.28. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $468,824.00 with Prairie County Pool. Warrant numbers from December 16, 2016 to January 12, 2017 range from 23772 to 23802. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. Pat informed the members of the Board of the estimated annual carry over for the 2016 operating year. She also reported that she had completed and distributed all w-2's to employees and completed all required reporting for the 2016 year that is required at the time. She spoke with the members of the Board about the upcoming annual meeting. Everyone present agreed that the February meeting and the Annual meeting will be held on February 13, 2016 at 1:30 and 3:00. Pat will mail out notice to all producers in early February. Pat and Tim presented to the Board the 2017 Proposed Budget. The members of the Board discussed the budget at length and decided to table the completion of the budget until another meeting. Pat and Tim will continue to work on the proposal and report back to the Board. Petition for Nomination was given to Mr. Lance Kalfell who is up for nomination in the Shirley Division. MANAGER’S REPORT: Mr. Kortum relayed to all members present that he has moved forward with the acquisition of a loan for the quote received from K & S Electric do some needed work, and a variable frequency drive to be installed, at the Fallon Relift Pumping Plant before the next water season. He again stated the benefits of the VFD which in addition would also include a bearing temperature reading that could help with determining the need for maintenance. The Board agreed to move forward and sign all documents for both of K & S Electric's proposals for the Fallon Relift Pumping Plant. On a motion from Lance Kalfell and seconded by Scott Sackman the Board of Buffalo Rapids Irrigation District No. 2 authorized Tim Kortum and Barry Rakes to acquire funding through Stockman Bank of Montana, Terry Branch, and sign contracts for the acquisition of a variable frequency drive (VFD) for the Fallon Relift Pumping Plant. All in Favor. Motion Carried. On a motion from Lance Kalfell and seconded by Scott Sackman the Board of Buffalo Rapids Irrigation District No. 2 authorizes a loan for up to $82,000.00 (eighty-two thousand dollars) for the purchase of a VFD to be installed by K & S Electric at the Fallon Relift Pumping Plant. All in Favor. Motion Carried. Tim also informed the District No. 2 Board they had started some removal of sheet rock in the basement of the office building. Mr. Kortum also stated that a new garage door has been purchased for the south side of the machine shop building. The crew of District No. 2 has been trying to take as much time off as possible over the holiday season. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President