December 14, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana December 14, 2016 The Eighth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the fourteenth day of December, 2016 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes & Resolutions from the October 12, and November 14, 2016 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for December to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $64,568.22, to cover payroll and invoices were signed. December 15th estimated payroll: $22,724.35; December estimated invoices $31,903.09; December 31st estimated payroll: $9,940.78. Transfers were also signed in the amount of $6,075.91 and $1,280.00 for 2016 employee compensation time payout and Montana Softworks invoice for database update, paid out of System Rehab Reserve account. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $386,419.00 with Prairie County Pool. Warrant numbers from November 16, 2016 to December 15, 2016 range from 23719 to 23772. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. Pat informed the members of the Board that she had received notice on the ranking of the Shirley Main Canal Lining Grant. The grant is ranked 26th with 24 grants being funded at this time for the 2017 Legislature. The funding limit for the DNRC Renewable Resources Grant Program may be adjusted during the Legislative session and depends on the final budget figures. The District will be notified in early January of 2017 of the times and dates of the hearing relevant to our grant application. MANAGER’S REPORT: Tim Kortum reported to the Board that they have dry docked the Terry Pumping Plant and have rebuilt the #2 trash rack. All the pumps sent in for repairs have been completed and invoices have been received. The crew is busy cleaning the shops and getting ready to install the new lathe that was purchased. Most of the crew will be taking time off starting December 21, 2016 and coming back to work on January 03, 2017. Mr. Kortum relayed to all members present that he received a quote from K & S Electric do some needed work, and a variable frequency drive to be installed, at the Fallon Relift Pumping Plant before the next water season. Tim asked the Board if he could move forward with the implementation of a Variable Frequency Drive (VFD) for the Fallon Relift Pumping Plant along with the needed electrical maintenance. He felt that the benefits in water and electrical saving more than warranted the purchase and installation. The Board agreed that Tim could move forward with the project. The Board discussed at length, and also agreed that they would look into financing for the Fallon Relift VFD Project. Tim also informed the District No. 2 Board that it is time that some maintenance is done on the office building. Mr. Kortum also stated that a new garage door is needed on the south side of the machine shop building. The Board agreed that the needed material and maintenance is needed and that Tim should move forward with all projects. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President