November 14, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana November 14, 2016 The Seventh Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the fourteenth day of November, 2016 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes & Resolutions from the September 12, and October 24, 2016 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for November to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $36,820.92, to cover payroll and invoices were signed. November 15th estimated payroll: $10,586.68; November estimated invoices $16,293.46; November 30th estimated payroll: $9,940.78. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $273,620.00 with Prairie County Pool. Warrant numbers from September 13, 2016 to November 15, 2016 range from 23614 to 23719. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. The Board discussed the proposed Managers contract for Mr. Timothy Kortum. The contract has no changes made except dates updated to current years terms. The Board agreed to accept the proposed Managers contract for a one year term for Mr. Timothy Kortum with a net salary of $1,500.00 (ONE THOUSAND FIVE HUNDRED DOLLARS) payable twice per month. On a motion made by Scott Sackman and seconded by Lance Kalfell is was RESOLVED, To accept the proposed Manager’s contract, for a one year term, for Mr. Timothy Kortum. All in Favor. Motion Carried. Pat presented to the Board a worksheet for year-end bonuses for the employees. All members present agreed that the bonus amount looked accurate and should be distributed to the employees on the December 15th payroll. Pat also asked the Board if they would like to have a Christmas party with the employees. It was determined that Tim Kortum will ask the employees if they would like to have an appreciation party after the holiday season. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Tim Kortum reported to the Board that they have pulled, for routine maintenance, three pumps this year. One in Shirley, one in Terry, and one in Fallon River. The Terry and Fallon River pumps are already done and ready to go back in. Tim stated that there will be no motors sent in for maintenance due to the need of sending so many in last year. They will however change the oil in the remaining motors in preparation for the next water season. Tim stated that they have been cleaning canals in the Fallon and Shirley Divisions. They will start in Terry this week. Bentonite was placed in a sluff area of canal in the Shirley Division. They crew will also clean out and work on repairing the trash rack at the Terry Pumping Plant while they are in that Division. The river levels are too high at this time to dry dock the Fallon River Pumping Plant to perform repairs on the trash racks at this time. Mr. Kortum relayed to all members present that he would like to have K & S Electric do some work at the Fallon Relift Pumping Plant before the next water season. Tim has also been looking into the purchase of a couple of lathes for the District so they can perform a larger amount of the maintenance work on the pumps themselves. He informed them that he had found one in Wyoming that he will most likely purchase. Tim Kortum informed the Board that he was contacted by the Department of Environmental Quality (DEQ) concerning a phone call made by the McAullay Ranch. The DEQ was concerned that District had drained a wetland without the proper permits to do so. Tim explained to them that it was a Buffalo Rapids Irrigation District No. 2 drain, and that they were only performing maintenance on the drain and did not need a permit to do so. Tim has been looking into pricing for a liner to place in the canal in the Shirley Division where seepage is an issue. Mr. Lance Kalfell installed a small quantity of canal liner in the canal that lies adjacent to his home. The seepage of the canal in that area is causing problems with water in the basement of his home. He supplied the liner, and Buffalo Rapids Irrigation District No. 2 supplied the labor and equipment. The Board agreed that a project like this should be treated the same as all other projects for a producer that helps the District. The producer will supply the materials and the District will help with labor and equipment if possible. Tim has been looking into pricing for a liner to place in problem areas of the canal in the Shirley Division where seepage is an issue also. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President