September 12, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana September 12, 2016 The Fifth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of September, 2016 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the August 12, 2016 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for September to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $33,246.76, to cover payroll and invoices were signed. September 15th estimated payroll: $9,940.78; September estimated invoices $13,365.20; September 30th estimated payroll: $9,940.78. Transfers were also signed in the amount of $22,095.32 for Electrical Repairs on Pumps and Motors by K & S Electric, paid out of System Rehab Reserve account. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $289,618.00 with Prairie County Pool. Warrant numbers from August 13, 2016 to September 12, 2016 range from 23569 to 23614. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. Pat spoke with the Board about the need to draw from the reserve accounts to finish out the rest of the year in the upcoming months. The Board agreed to transfer funds from System Rehab Reserve account for the additional part time labor from January 1, 2016 to current, purchase of pickup VIN# 1gtec14x47z148748, and invoices from Montana Softworks for the upgrade and development of the water database. Pat presented for the Board's review additions that she had made to the Rules and Regulations of District No. 2 pertaining to the addition of irritable acres within the District's boundaries. The Board agreed to approve the proposed additions to the rules and regulations of water users. On a motion made by Scott Sackman and seconded by Lance Kalfell it was RESOLVED, To approve proposed additions to the Rules and Regulation of Water Users for Buffalo Rapids Irrigation District No. 2. All in favor. Motion carried. MANAGER’S REPORT: Tim Kortum reported to the Board that the permits were approved for the dry docking of the Fallon River Pumping Plant to perform the needed repairs on the intake of the pumping plant. They will complete the repairs as soon as weather and availability of crew permits. Tim informed the members of the Board that they will be installing the culvert in Shirley Division that was damaged while burning this spring. They will work in conjunction with the State Highway Department to complete the culvert installation. Tim stated that he has rode the canals and laterals of the District to determine where they will need to make repairs before next water season. He relayed to the Board that they had almost had a washout of the canal at Cameron's, and will perform repairs this fall when weather permits. The drain has been cleaned that is located by Brian Certains land that will help alleviate the flooding problem that has been occurring. Tim also stated that he has had the ditch riders spray for weeds and trees along the drains and canals as they ride the ditch on their daily routes. Mr. Kortum relayed to all members present that he is still looking into a replacement pump for the Fallon River Plant and has been in contact with various pump companies. He plans on pulling three pumps this fall for routine maintenance. He informed the Board that the semi-truck is in need of repairs and will hopefully be worked on next week. They are having some difficulty in retaining a reliable mechanic for the job. Tim Kortum informed the Board of District No. 2 that he has been in contact with Mr. John McAulay concerning his acreage he wants to remove from the District. John indicated that he would like to talk with the Board again about the issue. Tim explained to Mr. McAulay that the Bureau of Reclamation requested a visit to the District to talk about water rights and the addition or removal of acres in October. He informed Mr. McAulay that at that time they will know more about the issue at that meeting in which he will be notified of the date and time if he would like to be present. The date is tentatively set for October 24th at 1:00 p.m. Tim and the members of the District No. 2 Board discussed at length the Rules and Regulations of the ditch for the District. The ditch riders are having an issue with area producers that require the producer to notify the ditch rider when they need to turn water on or off on their land. Tim and the Board are concerned that if the rules are not followed the ditch rider runs a very dangerous chance of running the canal over the banks, and possibly having a wash out occur. The Board and Mr. Kortum agreed that at the next annual meeting they will talk about this issue with the area producers before a larger problem occurs. The Board of Buffalo Rapids Irrigation District No. 2 will not have a regularly scheduled meeting in October of 2016 due to the unavailability of Board Members during beet harvest. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President