July 13, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana July 13, 2016 The Third Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of July, 2016 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the June 08, 2016 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for July to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $76,675.96, to cover payroll and invoices were signed. July 15th estimated payroll: $9,940.78; July estimated invoices $57,539.90; July 31st estimated payroll: $9,195.28. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $361,613.00 with Prairie County Pool. Warrant numbers from June 09, 2016 to July 13, 2016 range from 23475 to 23526. On a motion made by Scott Sackman and seconded by Barry Rakes the treasurer’s report was approved. All in Favor. Motion Carried. Pat spoke with the Board about the need to draw from the reserve accounts to finish out the rest of the year in the upcoming months. The Board agreed to not have the 2017 operating year assessments submitted to the Department of Revenue in Prairie County until the next meeting so they can discuss the possible need of adjusting them. MANAGER’S REPORT: Tim informed the members of the District No. 2 Board that Jim Forseth of the Bureau of Reclamation was present on July 05-06, 2016, to help in assisting the District in measuring the amount of water diverted from the Yellowstone River at the Terry and Shirley pumping plants. He also did a measurement on the seepage loss in various places in the canals. Due to bad weather Mr. Forseth was unable to complete the measurements in the Fallon Division, and indicated that he would be back at a later date to finish. Tim reported that Pat Davis and himself talked with attorney Dan Rice and he has corresponded with BNSF and their affiliates about the new siding in Shirley. The water rights issue is still ongoing with attorney Gary Rider. Tim spoke to the Board about the power usage within the District. He stated that he believed that the VFD that was installed in the Shirley Division seems to be saving in power costs substantially. He also informed them that they will pursue the permits to dry dock the Fallon River plant possibly this fall if the weather permits. Tim spoke with all members present that Bill Tusler had to do some minor repairs in the Shirley Canal at the McAullay section due to the canal running over for a brief period of time. He also informed them that he has ordered an overhead door for the back shop that needs replacing before the winter season. The meeting was adjourned on a motion by Scott Sackman, seconded by Barry Rakes. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President