June 08, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana June 08, 2016 The Second Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the eighth day of June, 2016 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Manager, and Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the June 10, 2015 were approved with additions, Minutes from the May 11, and May 19, 2016 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for June to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $50,436.94, to cover payroll and invoices were signed. June 15th estimated payroll: $9,932.21; June estimated invoices $30,572.52; June 30th estimated payroll: $9,932.21. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $397,134.00 with Prairie County Pool. Warrant numbers from May 12, 2016 to June 08, 2016 range from 23429 to 23474. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. The Operating year for 2017 assessments was reviewed. After much discussion and consideration the amounts assessed per acre were increased. The amount per acre will be changed to $46.00 per acre. O&M=$40.00 EQUIP RESERVE=$4.00 SYSTEM REHAB=$2.00 TOTAL=$46.00 Lance Kalfell made a motion to accept the 2017 operating year assessments, seconded by Scott Sackman. All in Favor Motion Carried BE IT RESOLVED, To have an increase to $46.00 per acre for the Operating year 2017 assessments for Buffalo Rapids Irrigation District No. 2. The 2017 water overage was discussed; it was decided the rate would increase for the overage fee to $16.00 per acre foot. Scott Sackman made a motioned to accept the 2016 water overage fee, seconded by Lance Kalfell. MANAGER’S REPORT: Tim reported to the Board that Burlington Northern Santa Fe Railroad (BNSF) notified them and they agreed that the Lateral 3.2 pipeline in Shirley Division can remain as is for now. Tim is still looking into, with the help of the Bureau of Reclamation (BOR), for the easement for the lateral. BNSF sent forms in an email pertaining to the information that would be needed for completing the permitting process if the easement is not identified for the lateral in question. Tim stated that all pumping plants are running smoothly. Due to recent moisture the ditch riders have been able to work on some maintenance in their Divisions. Jim Forseth of the BOR will be down as soon as Tim notifies him to measure the water diverted in each Division. Mr. Forseth has volunteered to help the District with this for determine how much water each pump will divert from the Yellowstone River. Tim and all Board members present discussed at length what they would need to do for general maintenance for the next year. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President