April 13, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana APRIL 13, 2016 The Twelfth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of April, 2016 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the March 09, 2016 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for April to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $63,955.49, to cover payroll and invoices were signed. April 15th estimated payroll: $14,290.03; April estimated invoices $35,375.43; April 30th estimated payroll: $14,290.03. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $372,572.00 with Prairie County Pool. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. Pat Davis and Darryl Pisk are continuing with the updates needed to install the new technology for the office and the Water Data Base system. Pat also gave the Board an update on the outstanding invoices and assessments for the District, which are required to be paid before water can be received by the landowner. Pat informed the members present that the burning crew had partially melted a culvert in the Shirley Division that drained water under the highway. A claim will be submitted for the replacement culvert when the District is invoiced. MANAGER’S REPORT: Pat Davis presented the Manager’s report for Mr. Tim Kortum. Mr. Kortum stated in his notes that the Fallon River and Terry pumping plant have been started and is pumping water. The Fallon Relift has one pump ready to start, but one pump is having some problems. The Shirley plant has two pumps ready to start, but the electric hoist system has stopped and they are unable to install the third pump. K & S Electric will be down to look at each plant and do any needed repairs. Pat also reported that most of the ditches and drains have been burned this year by the burning crew. Bill Fleckenstein will stay on for a short period of time and ride the Fallon Division so Jason Smith can finish installing the remaining pumps. Mr. Kim Keltner met with the Board to discuss adding acres above the ditch so he can install two pivots on his land. Mr. Keltner and the Board referred to maps and documents and discussed the issue at length. The Board informed Mr. Keltner that they would look into the issue further over the current water season and let him know of their decision. They did inform him that they would not come to a decision before the start of the 2016 water season to allow him to add any additional acres or to have water delivered to any additional acres. The members of the Board also discussed the possibility of conducting a survey of landowners about the addition of any acres. Buffalo Rapids Irrigation District No. 2 will contact their water rights attorney on the issue of addition or removal of acres and how they would have to proceed legally if allowed. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President