March 09, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana MARCH 09, 2016 The Eleventh Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the ninth day of March, 2016 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes & Resolutions from the February 10, 2016 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for March to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $53,716.94, to cover payroll and invoices were signed. March 15th estimated payroll: $13,222.09; March estimated invoices $25,063.80; March 31st estimated payroll: $15,431.05. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $432,529.00 with Prairie County Pool. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. Pat Davis also informed the Board that she is still working with Darryl Pisk on the updates needed to install the new technology for the office and the Water Data Base system. She is scheduled to have everything up and running within the next month. MANAGER’S REPORT: Mr. Gary Ryder, attorney at law, was present to update the members of the Board on the water rights issues that he is working on for the District. He informed them of what will need to be done to move forward with the completion of the water rights for Buffalo Rapids Irrigation District No. 2. Tim and Pat met with Mr. James Forseth from the Bureau of Reclamation to help him with engineering reports that he is working on with the Lower Yellowstone Irrigation Project and the issues they are dealing with concerning the fish bypass. Mr. Tim Kortum informed all members present that K & S Electric will be installing the lines into the Shirley Pumping Plant as soon as Western Area Power Administration has completed the substation. K & S Electric will also train employees at that time on how to operate the monitoring system that they installed at the Terry Pumping Plant. Tim reported to the Board that the crew is currently working installing pumps and motors in the pumping plants. Burning crews have been working on getting ready for the water season since the beginning of March. Tim stated that he is working towards starting the water the first week of April. Tim stated to the members of the Board that he has met with Clark Cameron concerning a pivot he will be putting in for the 2016 water season. Tim informed the Board that they will disassemble the Shirley fish screen when time permits to determine the damages incurred during the previous water season. Tim relayed to all members present that he will contact the Bureau of Reclamation and speak with them concerning Mr. McAulay desire to remove acres from the District. He stated that he would like to learn if there are any issues that they would be concerned with on the issue. Tim stated that they have received notice that there will be a new railroad siding being constructed in the Shirley Division. They have put out line locate flag for the pipeline that lies within the construction parameters. Tim Kortum asked Barry Rakes if he had been contacted by the State Road Department concerning the culvert in the Fallon Division that delivers water to area producers. Barry stated that they had, and that they had determined the culvert would be viable for another couple of years. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President