February 10, 2016 Annual District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana FEBRUARY 10, 2016 The Annual Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the tenth day of February, 2016 at 3:30 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Tim Kortum, Secretary, Pat Davis, Treasurer, Producers of Buffalo Rapids Irrigation District No. 2. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. FINANCIAL REPORT: Pat Davis presented to all present the 2016 proposed budget for District No. 2 and cash account balances. She briefly went over the 2016 budget and explained selected line items within the budget. She informed all producers what the balance of all accounts was as of December 31, 2015, and explained how those accounts received money. MANAGER’S REPORT: Tim Kortum and Pat Davis had for all to view a presentation of projects completed and informational facts of the District. The presentation also showed the improvements completed during the year. Mr. Tim Kortum thanked everyone for coming to the meeting and explained that he is the new manager of Buffalo Rapids Irrigation District No. 2 as of April of 2015. Tim Kortum spoke to all present the issues concerning the Shirley Fish Screens and the installation of the variable frequency drive at the Shirley Pumping Plant. He explained what has occurred over the present and past years, and all of the preventive measures and reoccurring problems with the screens operation. Mr. Kortum also explained that the screens will most likely not be installed for the 2016 water season due to damage incurred and the costs associated with the screens that would burden the District each year. Tim thanked all Terry Division producers for their patience and understanding while the Terry Pumping Plant was not operating well due to electrical problems. He informed all present that he has contracted with an electrician to not only find and fix the problems at the plant, but to also install an automated system within the plant that would notify the ditch rider when the pumps shut off or have problems. Tim explained that they had completed the phase 2 of the Terry Discharge Line Rehab Project. He stated that the project was completed well within the budget and time guidelines, and that the crew did an excellent job. Mr. Kortum informed all producers that the he had spoken with the members of the Board, and that they agreed to hire an additional employee to ride the Fallon Division ditch and help with the pump installations, removals, and maintenance during the year. Tim spoke with all area producers concerning the issues that the Lower Yellowstone Irrigation Project is being confronted with. He stated that the District needs to remain proactive with fish screen devices at each pumping plant to assure the delivery of water for District No. 2. Tim Kortum also had a list of future projects included in the handout to show all area producers of the District’s intent to pursue grant funding for implementation of improvements that the District needs. Tim stated that they are making extensive progress throughout last fall and during the winter months to ensure water delivery as soon as possible during the 2016 water season. Steve Tibbetts asked for a hand of appreciation for Ray Strasheim for all of his years of service The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President