January 13, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana JANUARY 13, 2016 The Ninth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of January, 2016 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes & Resolutions from the December 13, 2015 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for January to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $40,736.87, to cover payroll and invoices were signed. January 15th estimated payroll: $9,530.29; January estimated invoices $22,384.60; January 31st estimated payroll: $8,821.98. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $481,210.00 with Prairie County Pool. Pat also informed the Board that Barry Rakes was up for reelection or appointment for Fallon Division. A Petition for Nomination and an Oath of Candidacy forms were given to Mr. Rakes. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. On a motion made by Scott Sackman and seconded by Lance Kalfell it was RESOLVED, To transfer $13,221.25 from System Rehab reserve account to reflect the estimated 2015 net income. All in favor. Motion carried. A 2016 budget was presented to the Board for approval. After some discussion the budget was approved by the Buffalo Rapids Irrigation District No. 2 Board of Commissioner. On a motion made by Scott Sackman and seconded by Lance Kalfell it was RESOLVED, That the 2016 Budget be approved. All in Favor. Motion carried. Pat relayed to the Board that all maps of the District have been sorted, organized and labeled in the basement for easier reference. The Buffalo Rapids Irrigation District No. 2 annual meeting is set for February 10, 2016 at 3:30 pm to be held at the District office board room. MANAGER’S REPORT: Mr. Tim Kortum informed the members of the Board that the Terry Discharge Line Phase 2 Project is complete and the final report has been submitted. The final payment has been approved for the project and funds should be received by the District within the month. Tim stated that K & S Electric will work on the installation of the sensors for the pumps and motors along with the updating and reconfiguring the set points for the Analog PLC Monitoring System as soon as the parts are available to begin work Tim reported to the Board that one employee is taking time off now for the winter. The crew is busy cleaning lube tubes and working on straightening shafts for the pumps. All part time employees have been laid off. Pat will also be working on updating the Water Database programs and installing the new computers and tablets along with Darryl Pisk. Tim spoke to the members of the Board and informed them that the Fallon River, Shirley, and Terry pumps are done at Agri Industries. The Fallon Relift pumps are being worked on and it is estimated that they will not need much work done for repairs. Tim is looking into getting equipment to do most of the work on our own pumps in the near future. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President