December 14, 2015 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana DECEMBER 14, 2015 The Eighth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the eleventh day of December 14, 2015 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes & Resolutions from the November 11, 2015 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for December to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $75,988.11, to cover payroll and invoices were signed. December 15th estimated payroll: $24,495.32; December estimated invoices $39,648.36; December 31st estimated payroll: $11,844.43. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $430,327.00 with Prairie County Pool. Additional transfer worksheets was also signed for the Employee Compensation Time Payout in the amount of $6,955.00, 2015 Vehicle Purchases in the amount of $23,200.00, and Shirley Fish Screen Removal Costs in the amount of $8,780.00, to be transferred from System Rehab Reserve Account. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Mr. Tim Kortum passed for the Board’s review pictures of the progress made on the Terry Discharge Line Rehab Project. The crew will be finished up with the project before the end of the year. Tim and Pat relayed to the Board the remaining financial and reporting requirements that remain to be completed for finalization of the Terry Discharge Line Phase 2 Project. Tim also stated that a phone line had been installed at the Terry Pumping Plant so they can install the Analog PLC monitoring system for the plant. Tim informed the Board that he has the quote for the work that is needed to be done for the electrical problems at all of the pumping plants. K & S Electric will work on the installation of the sensors for the pumps and motors along with the updating and reconfiguring the set points for the Analog PLC Monitoring System. Mr. Scott Aspenlieder, Performance Engineering and Consulting, will be at the office on December 17 to talk with Pat and Tim about pursuing other grant opportunities and to look at the Terry Discharge Line Project. Tim reported to the Board that the employees will be taking time off now for the winter if they want. There are a lot of projects that Tim would like completed over the winter that he will have the crew work on in the shop and the office. Pat will also be working on updating the Water Database programs and installing the new computers and tablets after the first of the New Year. Tim spoke to the members of the Board and informed them that he had taken a better look at Shirley Fish Screens that were taken out on October 29, 2015. He stated that there was extensive damage to the screens this year. Tim and the crew will bring the screens to the shop and tear them down this winter to determine what costs will be associated with the repairs and the feasibility of performing those repairs. Tim advised the Board that he will call George Jordan, US Fish & Wildlife, and Steve Davies, Bureau of Reclamation, and inform them of the difficulties with the Fish Screens since the beginning of the project and what is expected as they move forward. Mr. Kortum informed the Board that the pump repairs are moving along quickly. He stated that he has kept in contact with Agri Industries to monitor the repairs of the pumps and the best and most economical way to perform the repairs needed on all pumps. The Terry pump is almost ready to go back together and then will be brought back to the plant for installation. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President