January 14, 2015 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana JANUARY 14, 2015 The Ninth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the fourteenth day of January, 2015 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the December 12, 2014 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for January. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $27,418.82, to cover payroll and invoices were signed. January 15th estimated payroll: $9,582.74; January estimated invoices: $10,509.88; January 31st estimated payroll: $7,326.20. Documents were signed for the transfer of $2,938.13 to Equip and Emergency Reserve Account for the Repay A-U.S. Construction Assessment. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $598,816.00 with Prairie County Pool. Pat also informed the Board that Scott Sackman was up for reelection or appointment for Terry Division. A Petition for Nomination and an Oath of Candidacy forms were given to Mr. Sackman. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. On a motion made by Lance Kalfell and seconded by Scott Sackman it was RESOLVED, To transfer $69,234.72 into System Rehab reserve account to reflect the estimated 2014 net income. All in favor. Motion carried. The Buffalo Rapids Irrigation District No. 2 annual meeting is set for February 11, 2015 at 3:30 pm to be held at the District office board room. MANAGER’S REPORT: Mr. Strasheim stated that the Variable Frequency Drive (VFD) is being installed at the Shirley Pumping Plant. Mangen Electric, along with Allen Gierke, has begun work at the Pumping Plant to assist the installation of the VFD. The project is due to be completed as weather permits. Mr. Strasheim has informed Mr. Jordan of US Fish and Wildlife of the delays to the project and he stated that as long as it is completed by the spring it is acceptable. Ray informed the Board that he had received a letter from Department of Natural Resources stating that the Shirley Canal Lining Project is ranked 69th to be funded out of one hundred projects. Mr. Aspenlieder of Performance Engineering will travel to Helena to testify on the Districts behalf for funding of the project. Ray stated to the Board that they have taken a pump to Agri Industries in Miles City from the Fallon Plant. A representative from Industrial Systems will be at Terry tomorrow to speak with Allen Gierke about information on a new pump and lube tubes at the Fallon Plant. Ray spoke to the members of the Board that the Terry Discharge Line Rehab Phase 2 project has been put on hold due to weather and availability of materials to complete the project. Performance Engineering and Ray Strasheim decided to order the diameter of pipe that is needed to complete the project correctly, although it will take many months for the pipe to be made since is a special order. Ray informed the Board that he is hopeful that the pipe will be delivered by this fall. Ray reported that the crew has been building walkways and performing vehicle maintenance. Ray and Bill Tusler are still looking for a newer semi-truck for the District The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President