November 12, 2014 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana NOVEMBER 12, 2014 The Seventh Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of November, 2014 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Scott Sackman called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the October 13, 2014 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for November. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $24,115.35, to cover payroll and invoices were signed. November 15th estimated payroll: $7,139.61; November estimated invoices: $10,643.27; November 30th estimated payroll: $6,332.47. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $385,920.00 with Prairie County Pool. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. Pat presented to the Board the water overage incurred for the 2014 water season and advised the Board that it would be invoiced within the next week. The Board was also informed that Pat had received a certified letter from the Department of the Treasury stating that the District would receive reimbursement of underpayment for Montana Municipal Finance Consolidation Act Bonds Series 1988 in the amount of $7,662.90. Pat also passed for the Board’s inspection two quotes for life insurance from Watt’s Insurance. It was agreed that the issue will be looked into further before any determination will be made on the acquisition of life insurance. On a motion made by Lance Kalfell and seconded by Scott Sackman it was RESOLVED, That Buffalo Rapids Irrigation District No. 2 for and in consideration of the sum of One Dollar and Other Valuable Consideration ($1.0VC), to Buffalo Rapids Irrigation District No. 1 in hand paid by Buffalo Rapids Irrigation District No. 1, receipt of which is hereby acknowledged; does hereby convey, remise, release and forever quitclaim unto Buffalo Rapids Irrigation District No. 1, and to his heirs and assigns, all right, title and interest in and to the following described real estate, situated in the County of DAWSON, and State of Montana to-wit: Farm Unit No. 57-2 of the Buffalo Rapids Project, as shown on the plat, Document No. 222122, on file and of record in the office of the County Clerk and Recorder of Dawson County, Montana, (being a part of Section 31, Township 14 North, Range 54 East, M.M.), containing 4.23 acres, more or less. All in Favor. Motion Carried. MANAGER’S REPORT: On November 5, 2014 representatives from the Bureau of Reclamation (BOR) conducted an Operations and Maintenance Review of facilities of Buffalo Rapids Irrigation District No. 2. The BOR toured pumping plants, buildings, canals, laterals, and drains and conferred with Pat and Ray with previous findings of inspections. Pat and Ray also spoke with the Steve Davies of the BOR concerning the water rights issues that they have been trying to complete over the last couple of years that requires a determination from the Bureau. Mr. Strasheim reported that the number 3 pump at the Shirley Pumping Plant has been pulled for inspection and or repair. The Variable Frequency Drive (VFD) is due to arrive approximately next week with the unit separated to accommodate installation at the Shirley Pumping Plant. Mangen Electric is scheduled to begin work at the Pumping Plant to assist the installation of the VFD. The WAPA substation is in the construction process of being relocated. Ray stated to the Board that they have pulled a pump at the Terry Pumping Plant and have sent off one motor for inspection and or repair. The crew has started preliminary work on the Terry Discharge Line Rehab Project, and will continue with construction if the weather permits. Ray spoke to the members of the Board that they have pulled pump number 1 at the Fallon Pumping Plant and sent off motor number 2 for inspection and or repair. They will get the measurements for the pump that was pulled to order a new pump for the Plant. The Fallon Relift Pumping Plant will have work done on the by-pass valve that was installed this water season to accommodate the velocity of water at the Plant. Bill Fleckenstein and Ben Benjamin have pumped all the pipelines in all the Divisions since the end of the water season. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President