August 13, 2014 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana AUGUST 13, 2014 The Fourth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of August, 2014 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the July 09, 2014 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for August. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $35,000.08, to cover payroll and invoices were signed. August 15th estimated payroll: $7,218.14; August estimated invoices: $21,449.47; August 31st estimated payroll: $6,332.47. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $444,444.00 with Prairie County Pool. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Ray spoke to the Board the Shirley #3 pump not working. He stated that he does not think that they will need the pump to finish out the season, at which time they will look into the cause of the malfunction. The #1 pump was blocked but the crew used the air compressor to move debris in the intake to dislodge what was preventing it to work correctly. Ray spoke with Tim Woodrow of Intralox and reduced the invoice for materials that were needed for repairs by $9,558.05. The District paid the remaining amount of $10,048.89. The statement was then turned in for an insurance claim and received a reimbursement payment minus deductible. Ray informed the Board that two different construction companies that are working for BNSF on the new railroad siding are pulling small amounts of water from the canal and will reimburse the District for a small fee. Barry Rakes stated that Brian Rakes informed him that a contracted company for BNSF for weed control has been seen pumping water from the canal in Fallon. Mr. Rakes stated his concerns about the chemical leaking back into the canal that could possibly destroy crops. Ray brought to the Board’s that the Terry #2 pump that was having problems has not shut off in approximately two weeks, and seems to be running fine. Bill Tusler dug out the bay at the Terry Pumping Plant and water levels have been sufficient. Bill Tusler hauled the 690 excavator to Fallon to clean drains and canals. He has also been hauling rip rap to the Shirley Pumping Plant to complete the FEMA rip rap project. Mr. Strasheim reported that the Fallon Relift by-pass valve is working but will need a few modifications for the next year. He also reported a small reduction in power usage at the Relift plant due to the by-pass valve. Ray has been corresponding with Steve Sexton of Pump and Motor Works on purchasing a replacement pump for the Fallon River Plant. The pump will have to be pulled to find the dimensions of the pump to put in an order for a new one. Ray informed the members of the Board that Western Area Power Administration informed the District that they went over on Contracted Rate of Demand for the month, but did not receive a penalty due to no co-incident of power overage. Ray notified the all Board members that he has been visiting with Dave Schwartz and reading the material that he had compiled on the Phase #1 Terry Discharge Line Rehab. Ray will also talk with Bob Bennett about the Phase #1 project to help move forward with the Phase #2 portion of the project. District 2 will begin the second phase of the project this fall after the water season. Ray stated that they had not yet received a statement from Knife River Construction for the extension of the syphon at Terry for the new railroad siding. The Shirley pipeline that was hit during excavation, and subsequently repaired, at Shirley for a new BNSF siding project has been recovered and will be left as is with no further modifications. Lance Kalfell stated that he is continuing to work with Brian Certain concerning the seepage on his land. The Board discussed many different options to alleviate the problem. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President