July 09, 2014 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana JULY 09, 2014 The Third Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the ninth day of July, 2014 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the June 11, 2014 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for July. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $130,834.64, to cover payroll and invoices were signed. July 15th estimated payroll: $7,218.14; July estimated invoices: $116,207.00; July 31st estimated payroll: $7,409.50. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $461,975.00 with Prairie County Pool. A Transfer was also signed and made from Equipment and Emergency in the amount of $19,127.13 for the payment to Stockman Bank for the John Deere Excavator payment. On a motion made by Lance Kalfell and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Ray spoke to the Board about the extension of the syphon for lateral 10.6 at Terry to accommodate the new railroad siding. The syphon extension project is completed, and Ray passed photos for the Board to review. Knife River Construction has not submitted to the District the final statement to be paid. Ray reported that the syphon is working well and water was being delivered the day after completion. Ray informed the members of the Board that they have ordered the VFD from Watertronics with a down payment paid and reimbursed by US Fish & Wildlife Services. Installation of the VFD will be done this fall after the water season, but before the end of September. Ray brought to the Board’s attention the invoice from Intralox for the fish screen repairs that were made over the last year. The Board feels that Intralox needs to review the cost they are invoicing. It was agreed that Ray will write a letter to Michael Laurent of Intralox and explaining that the District is not going to pay the amount billed for materials for the repairs and that they would like to discuss the issue further. Mr. Strasheim reported that one pump at Terry is shaking and will only be used if necessary. Another pump is shutting off periodically and some small repairs have been done to alleviate the problem, but it continues to have problems. The District will install more fans at the pumping plant to cool the plant even more. Harding Land & Cattle have a meter on the pipeline that was excavated through at Shirley by Ames Construction ( BNSF) that is now broken completely, and the water delivery has gone down somewhat. Ray explained that there may be a broken piece of pipe stuck in the line. It will be fixed after the water season. The rip rap that is to be installed at the pumping plants this fall will be purchased from Tibbetts. Ray stated that the rock has been tested and approved for installation at the sites. The river is currently too high to complete the work, but it may be at a lower stage in the fall. Ray notified the members of the Board that the Fallon Relift bypass valve that they installed to help alleviate the problems of power usage and water delivery is working very well. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President