June 11, 2014 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana JUNE 11, 2014 The Second Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the eleventh day of June, 2014 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the May 14, 2014 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for June. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $41,108.88, to cover payroll and invoices were signed. June 15th estimated payroll: $9,109.75; June estimated invoices: $25,128.15; June 31st estimated payroll: $6,870.98. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $477,639.00 with Prairie County Pool. On a motion made by Lance Kalfell and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. The Operating year for 2015 assessments was reviewed. After discussion and consideration the amounts for reserve accounts remained unchanged. The amount per acre will remain unchanged at $40.00 per acre. O&M=$35.00 EQUIP RESERVE=$2.00 SYSTEM REHAB=$2.00 REPAY A=$1.00 TOTAL=$40.00 Lance Kalfell made a motion to accept the 2014 tax year assessments, seconded by Barry. All in Favor Motion Carried BE IT RESOLVED, To have the $40.00 per acre for the Operating year 2015 assessments for Buffalo Rapids Irrigation District No. 2 remain unchanged. The 2014 water overage was discussed; it was decided the rate would remain unchanged for the overage fee of $14.00 per acre foot. Lance Kalfell made a motioned to accept the 2014 water overage fee, seconded by Barry Rakes. All in Favor Motion Carried BE IT RESOLVED, 2014 water overage for Buffalo Rapids District No. 2 will be a fee of $14.00 per acre foot. MANAGER’S REPORT: Ray spoke to the Board concerning the issue of extending the syphon for lateral 10.6 at Terry to accommodate the new railroad siding. The syphon extension project is still ongoing with a few adjustments that needed to be made. Tom Pisk Construction has agreed to pour the headwall for the syphon. It is unsure when Knife River Construction will be done with the project. Ray is unable to receive a definitive answer form either the Cinnibar or Knife River Construction. Burlington Northern Santa Fe Railroad has passed the June 1st deadline for completion of the project. The producers on the north side of the railroad tracks are in need of water, but the District is unable to deliver water until the syphon project is completed. Ray has relayed this to all entities involved numerous times. Ray informed the members of the Board that they had received a line locate for the Shirley Division from Burlington Northern Sana Fe Railroad for the installation of another siding. The contracted construction company for the Shirley siding is Ames Construction. Buffalo Rapids Irrigation District No. 2 located a pipeline that is buried near the new siding construction. Ames Construction excavated through the located pipeline and repairs were done by Ames Construction and water was restored to area producers. Ames Construction informed Ray that they had orders to leave the pipeline exposed to accommodate a drainage ditch that the railroad wanted installed. The District was not contacted about the new siding in Shirley other than the line locate notice sent to the District office. Ray has been trying to contact either Cinnibar or Ames Construction to determine how to move forward with the exposed pipeline since it cannot be left exposed to the elements. Mr. Strasheim has been contacted by Doug Mangen of Mangen Electric concerning a price quote for the VFD for the Shirley pumping plant. Mr. Mangen informed Ray that he could not quote a lower price for the VFD than Watertronics, but could still do the installation. The Board agreed to move forward with the purchase of a VFD for the Shirley pumping plant from Watertronics. Ray stated that he would also contact George Jordan of USFWS to discuss the issue further. The Shirley Canal Lining Grant has been submitted to the DNRC. District No. 2 has received a letter stating that the application is being reviewed. Ray informed the Board that the construction for the Terry Discharge Line Rehab Grant will begin this fall when the water season is over. Ray notified the members of the Board that all the pumps plants are up and running for the 2014 water season. The no. 1 pump in Terry is shaking a little, but is operating well. It was decided that it will only be used if necessary and then taken out at the end of the season. The crew will install some culverts for Jay Taylor when time permits. Ray approached the Board with a request from Brad Haidle to purchase the big nose ditcher. The Board agreed to let him use it for the time being, since the District does not use it. Ray brought to the Board’s attention a letter received from the Custer County Weed Board concerning the spraying of noxious weed and asking for the Districts help. The Board agreed Ray should contact Custer County Weed Board and move forward with any help that could be provided. The meeting was adjourned on a motion by Lance Kalfell, seconded by Barry Rakes. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President