May 14, 2014 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana MAY 14, 2014 Before the meeting could be called to order, the following nominations, elections and appointments needed to be made: The meeting was then turned over to Lance Kalfell who declared nominations open for President of the Buffalo Rapids Irrigation District No. 2. Barry Rakes was nominated by Lance Kalfell. Lance Kalfell made a motion that all nominations cease, and a unanimous ballot be cast for Barry Rakes. A unanimous ballot was cast for Barry Rakes, and it was, RESOLVED, that Barry Rakes be and he hereby is elected and appointed to the position of President of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2015 and/or until his successor is elected and qualified. Nominations were open for Vice President of the Buffalo Rapids Irrigation District No. 2 with Scott Sackman being nominated by Lance Kalfell. Lance Kalfell made a motion that all nominations cease, and a unanimous ballot be cast for Scott Sackman. A unanimous ballot was cast for Scott Sackman, and it was, RESOLVED, that Scott Sackman be and he is hereby elected to the position of Vice President of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2015 and/or until his successor is elected and qualified. Nominations were open for Secretary of the Buffalo Rapids Irrigation District No. 2 with Raymond Strasheim being nominated by Lance Kalfell. Lance Kalfell made a motion that all nominations cease, and a unanimous ballot be cast for Raymond Strasheim. A unanimous ballot was cast for Ray Strasheim, and it was, RESOLVED, that Raymond Strasheim be and he is hereby elected to the position of Secretary of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2015 and/or until his successor is elected and qualified. Mr. Strasheim accepts his position. Nominations were open for Treasurer of the Buffalo Rapids Irrigation District No.2 with Pat Davis being nominated by Lance Kalfell. Lance Kalfell made a motion that all nominations cease, and a unanimous ballot be cast for Pat Davis. A unanimous ballot was cast for Pat Davis, and it was, RESOLVED, that Pat Davis be and he is hereby elected to the position of Treasurer of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2015 and/or until his successor is elected and qualified. Mrs. Davis accepts her position. Nominations and appointments were open for Commissioner of Shirley Division of the Buffalo Rapids Irrigation District No.2 with Lance Kalfell being nominated and appointed by Barry Rakes. Barry Rakes made a motion that all nominations cease, and a unanimous ballot be cast for Lance Kalfell. Mr. Lance Kalfell’s commission was uncontested by any other opponent for the three year term. A unanimous ballot was cast for Lance Kalfell, and it was, RESOLVED, that Lance Kalfell be and he is hereby elected and appointed to the position of Commissioner of Shirley Division of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2015 and/or until his successor is elected and qualified. Lance Kalfell holds the title as Commissioner of Buffalo Rapids Irrigation District No. 2, Shirley division. All nominations being made and accepted, the First Regular Meeting of the Members of the Buffalo Rapids Irrigation District No.2, at Terry, Prairie County, Montana, was held on the fourteenth day of May, 2014, at 7:00 p.m. The First Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the fourteenth day of May, 2014 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the April 14, 2014 Board Meeting were approved without corrections and, or additions, by Lance Kalfell seconded by Barry Rakes. All in Favor. Motion Carried. FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for May. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $39,211.62, to cover payroll and invoices were signed. May 15th estimated payroll: $9,925.99; May estimated invoices: $19,359.64; May 31st estimated payroll: $9,925.99. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $418,559.00 with Prairie County Pool. Pat informed the Board that she had received notice of a premium increase of 6.8% for dental insurance. On a motion made by Lance Kalfell and seconded by Barry Rakes the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Ray informed the Board that they will not be installing the fish screens this year due to high river levels and operational problems that need to be resolved before successful installation and operation can occur. Ray has informed all entities involved of the intentions of the District. Ray has also been asked to construct an Operations and Maintenance overview to be submitted to the NRCS office for further consideration to possibly alleviate potential costs to the District in the future. Ray has spoken to Doug Mangen of Mangen Electric and he indicated that he has almost completed the proposal for the variable frequency drive and water sensors to be installed at the Shirley Pumping Plant. Western Area Power Administration has begun construction at the Shirley Pumping Plant to relocate the transformer station; the job will not be completed until later this fall. Knife River Construction has begun work on the syphon extension that is needed for the new siding that is being installed for the Burlington Northern Santa Fe Railroad. The proposal sent to the District from Knife River Construction included a cost estimate not to exceed Forty-One Thousand Four Hundred Dollars for the project with a completion date of June 01, 2014. Ray has been in contact with Diamond J Construction to complete the head wall for the syphon project. Scott Aspenlieder of Performance Engineering will have surveyors on site for the Terry Discharge Line Rehab grant to evaluate the construction. Performance Engineering has also submitted a grant proposal to the Department of Natural Resources for the Shirley Canal Rehabilitation. Ray informed the Board that the District has received a letter form Dorsey & Whitney L.L.P. concerning the 1988 Bonds issued for the Buffalo Rapids Irrigation Project and a possible refund from the I.R.S. The Board agreed on a motion made by Lance Kalfell and seconded by Barry Rakes to sign the power of attorney for this issue only and to send it to Dorsey & Whitney L.L.P. to pursue the arbitrage rebate refund. RESOLVED, To sign over power of attorney, for the matter of arbitrage rebate refund paid on the 1988 Irrigation District Bonds issued by the Board of Investments of the State of Montana, to Dorsey & Whitney L.L.P, specifically the names of Chandra Kilgriff and Dan Semmens. All in favor. Motion carried. Ray stated to the members of the Board that the crew has almost completed burning ditches with the exception of the main canals. The discharge lines at the Shirley Pumping Plant have been patched and the new internal seals used on the no. 2 line. All the pumps and motors for the District have been installed. The by-pass valve is almost completed at the Fallon Re-lift Pumping Plant. Bill Tusler has installed the new swing motor in the 120 excavator. He has also cleaned the lateral by the Terry Fairgrounds and will then move on to clean the canal by Mack’s farm. Pat has been in correspondence with Intralox concerning invoices for the Shirley Fish Screen repairs that were received in error. The meeting was adjourned on a motion by Lance Kalfell, seconded by Barry Rakes. All in Favor. Motion Carried ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President