January 13, 2014 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana JANUARY 13, 2014 The Ninth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of January, 2014 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the December 11, 2013 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for January. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $24,610.49, to cover payroll and invoices were signed. January 15th estimated payroll: $6,870.98; January estimated invoices: $10,330.01; January 31st estimated payroll: $7,409.50. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $515,882.00 with Prairie County Pool. On a motion made by Scott Sackman and seconded by Barry Rakes the treasurer’s report was approved. All in Favor. Motion Carried. On a motion made by Scott Sackman and seconded by Barry Rakes it was RESOLVED, To transfer $32,097.79 into System Rehab reserve account to reflect the estimated 2013 net income. All in favor. Motion carried. The Buffalo Rapids Irrigation District No. 2 annual meeting is set for February 12, 2014 at 3:30 pm to be held at the District office board room. MANAGER’S REPORT: Dale Hellman of Hellman Insurance was invited to attend to explain the policy of property and auto insurance coverage for District No. 2. The members of the Board along with Mr. Hellman reviewed the policy and made any necessary changes. Documents were signed for the next year’s coverage. Mr. Strasheim informed the Board that Intralox will be on site January 28, 2014, to help repair the Shirley fish screens. District No. 2 employees will work for Intralox to complete the repairs. The crew has been doing all necessary preparations ahead of schedule to accommodate Intralox for all repairs to be done. Doug Mangen will temporarily wire the shop to accommodate the fish screens repairs electrical needs. Ray Strasheim stated that he is working on a design with Dave Schwarz to implement a better design to accomplish what is needed to decrease power demand at the Shirley pumping plant. Ray informed the Board the Western Area Power Administration will not continue on the relocation of the Shirley power sub-station until February, 2014. Performance Engineering will visit within the month to look at the Terry discharge lines to move forward with the grant project. They will also tour the Shirley canals to determine and inspect the best places to implement the Canal Lining grant project. Ray Strasheim, Bill Tusler, and representatives from both the Bureau of Reclamation and Burlington Northern Santa Fe Railroad met on December 13, 2013. They toured the site that the syphon will need to be extended to accommodate the new railroad siding. They talked extensively on the subject and will move forward at this time with help from all entities involved. Ray informed the Board that he is working out a design and searching for materials to construct the by-pass valve at the Fallon Re-lift Plant. The meeting was adjourned on a motion by Scott Sackman, seconded by Barry Rakes. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President