November 13, 2013 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana NOVEMBER 13, 2013 The Seventh Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of November, 2013 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the October 09, 2013 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for November. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $22,741.12, to cover payroll and invoices were signed. November 15th estimated payroll: $6,870.98; October estimated invoices: $9,537.67; November 30th estimated payroll: $6,332.47. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $320,353.00 with Prairie County Pool. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. The Board agreed that they will stay with the same Verizon Wireless plan with only replacing phones if needed. Pat spoke with the Board about the 2012 water overage incurred for the season. The Board reviewed the producers listed, and agreed to bill overage as indicated. Pat informed them she would invoice for overage the following day. Pat asked for the Board’s opinion about hosting a Christmas party for the employees and Board members. The Board decided that Buffalo Rapids District No. 2 will host a Christmas Party to be held in December. Pat will make the arrangements for the festivities. Pat presented to the Board a worksheet of employee year-end bonuses. The Board agreed that they would pay the all employees a year-end bonus equal to 2.5% of the average monthly wage of the full time employee’s times the number of months worked per contract agreement. MANAGER’S REPORT: Mr. Strasheim informed the Board that he had talked with Mr. Mike Ames of Agri Industries-dba Prairie Pump and Machine. The Board will meet with Mr. Ames on November 15, 2013 at 1:00 at an emergency meeting to discuss options available to move forward concerning the contract with Buffalo Rapids Irrigation District No. 2. Ray Strasheim stated that the fish screens are now in the Terry yard. The crew has taken an inventory of parts and materials needed for repairs. Ray has contacted Intralox and informed them of such. District No. 2 has also sent photos of the screens and the damage done. No date has been set for the repairs of the screens as yet. The Terry Discharge Line Rehabilitation grant is still in progress with a scope of work to be completed. Ray informed the Board that he will order materials to construct a by-pass valve for the Fallon Re-lift Pumping Plant. Ray reported that the crew has placed heat tape to keep a motor warm at the Fallon River Plant. The crew has one pump from Terry and one from Shirley pulled and disassembled. The District will send off a motor out of the Terry Plant to Prairie Mountain and Electric for maintenance. Ray has been researching different products that he thought would help to alleviate the seepage problem on the discharge lines. The Shirley Canal Lining Planning Grant has been funded with Performance Engineering & Consulting completing the project for ten thousand dollars which in turn will cost District No. 2 five thousand dollars. Ray attended a MADCS workshop in Bozeman. He relayed to the Board what he learned about moss control through chemical application and about canal lining products. He present for the Boards’ review different pamphlets and samples of canal lining material. Ray has been working on the rip rap project for the FEMA funding. He has been locating materials to complete the project. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President